Administrative Business Partner (Office)

Lycopodium; Philippines; On-site; PHP 420,000 - 650,000; Full time

Job summary

Lycopodium Philippines is seeking an Administrative Business Partner to join our Manila office. You will support ongoing office operations, contracts, facilities, events, and HSE to ensure a safe and seamless workplace.

Key duties include administering office and vendor contracts, coordinating general administrative activities, and overseeing mobility, travel, and site safety. The role requires a bachelor’s degree and experience in administration within a multinational environment.

Qualifications

• Graduate with a bachelor’s degree and relevant experience.
• Experience in Administration, Event Coordination, Organization & Maintenance, and Health & Safety in a multinational environment.

Responsibilities

• Maintaining and monitoring office and vendor contracts including expirations and renewals.
• Coordination and management of general office upkeeping including facilities maintenance and safety.
• Ensure compliance with health and safety regulations for the Manila Office.
• Manage building administration requirements for ingress/egress of office contractors and deliveries.
• Oversee Office Health and Safety trainings and related safety programs.

Skills

Administration

Event Coordination

Organization

Maintenance

Health & Safety

Integrity

Education

Bachelor's degree

Job description

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium Philippines is currently recruiting for an Administrative Business Partner to join our team in Manila, Philippines.

The Administrative Business Partner will provide support in continued operation of the office and facilities.

The role extends to office contracts, facilities, events, administration, HSE, and other activities to ensure safe and seamless operations in the office.

Objectives

• Administration of Office and Vendor Contracts.
• Management of vendors and third-party contractors to ensure a safe working environment for all onsite staff.
• Coordination and communication of various general administrative activities encompassing international mobility, travel, office events, and facilities.

The tasks you'll perform

• Maintaining and strict monitoring of Office and Vendor contracts including expirations and schedule of renewals, and compliance with permits and licensing
• Coordination and management of general office upkeeping including maintenance of air conditioning system, troubleshooting, general cleaning, pest control, plumbing and office expansion
• Ensure compliance to DOLE for Office Health and Safety Regulations for the Manila Office
• Management of building administration requirements for ingress/egress of office contractors, delivery coordination and office furniture
• Oversee Office Health and Safety including but not limited to: Organizing Emergency Preparedness Trainings, First Aid Trainings, etc.

The expertise you'll bring

• Graduate of any bachelor’s degree
• Experience in handling Administration, Event Coordination, Organization and Maintenance, and Health & Safety in a service-oriented & multi-national corporation
• Candidate with BOSH/OSH Certification is preferred
• Ability to work effectively with minimal supervision whilst consistently demonstrating integrity, credibility and commitment

The Benefits We'll Provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provide employees with a variety of additional benefits such as coverage for professional memberships, discount and rewards programs, and much more.

Lycopodium is an equal opportunity employer committed to fostering diversity and maintaining a discrimination free workplace, guided by our core values of Respect, Integrity and Diligence.

As part of our commitment to providing the best possible care and service to you the candidate, we commit to respond to every applicant.