Administrative Assistant | Bookkeeping

Assist World; Philippines; Remote; PHP 151,000 - 377,000; Part time

Benefits offered by this job

100% REMOTE

$50 birthdaybonus

$200 testimonial bonus

NO TRACKER. NO PROBLEM

Job summary

Assist World is seeking a highly organized Administrative Assistant to support three businesses in architecture, interior design and construction. Initially part-time, with potential to grow to full-time, the role emphasises invoicing, bookkeeping, data management and project coordination across multiple operations.

The ideal candidate will manage records accurately, streamline processes and help keep day-to-day activities running smoothly while working independently in a fully remote setup.

Qualifications

• Experience as an administrative assistant or operations support.
• Familiar with QuickBooks, invoicing and basic bookkeeping.
• Proficient in Excel and MS Office suite.
• Strong organisational and project coordination skills.
• Excellent written and verbal communication and multitasking ability.

Responsibilities

• Provide day-to-day administrative support across three businesses.
• Assist with invoicing, bookkeeping and financial records.
• Prepare reports and update spreadsheets for operations.
• Track projects and maintain project trackers and data.
• Manage Excel spreadsheets and digital records.
• Support general business tasks to reduce owner workload.

Skills

Organisational skills

Project coordination

Attention to detail

Written and verbal communication

Multi-tasking

Independent work

Tools

QuickBooks

Excel

Microsoft Office

Job description

About the Role

We are seeking a highly organised, proactive and detail-oriented Administrative Assistant tosupport a growing group of businesses operating across the architecture, interior design andconstruction industries. Our client runs three businesses: an interior design company, a general contracting business,and a millwork workshop. With a growing workload across all three, they are looking for areliable administrative professional to help manage day-to-day operations, streamline processesand keep everything running smoothly. This role will initially be part-time, with the potential to grow into a full-time position as thebusinesses continue to develop. The ideal candidate will be comfortable managing a variety of administrative responsibilities,maintaining accurate records and supporting project coordination across multiple businesses.

Key Responsibilities

• Administrative Support: Provide day-to-day administrative assistance across the threebusinesses, helping to keep operations organised and efficient.
• Invoicing and Bookkeeping: Assist with preparing and managing invoices, maintainingfinancial records and supporting basic bookkeeping tasks using QuickBooks.
• Reporting: Maintain accurate records, prepare reports and update spreadsheets tosupport business operations.
• Project Tracking: Monitor project progress, maintain project trackers and ensure relevant information is kept up to date.
• Spreadsheet Management: Update and maintain Excel spreadsheets, ensuring information is accurate, organised and accessible.
• Data Management: Maintain organised digital records, files and documentation.
• General Business Support: Assist with a variety of administrative tasks as required,helping to reduce the owner's day-to-day workload.

Qualifications

• Previous experience in an administrative assistant, operations support or similar role.
• Experience with basic bookkeeping, invoicing and financial administration.
• Familiarity with QuickBooks.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organisational and project coordination skills.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• A proactive, dependable approach, with the ability to work independently and take ownership of responsibilities.

The ideal candidate is an organised and dependable professional who enjoys bringing structureto busy environments. They will be comfortable juggling administrative responsibilities acrossmultiple businesses, keeping projects and records up to date, and providing the reliableday-to-day support that allows a business owner to focus on higher-priority work.

Experience supporting businesses in construction, architecture or interior design would bebeneficial, but is not essential.

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM