Administrative Assistant

Manulife Financial; Quezon City; On-site; PHP 300,000 - 450,000; Full time

Job summary

Dormont Manufacturing Co is seeking an Administrative Assistant to provide day-to-day administrative support for senior executives. This role focuses on expense management, calendar coordination, and enhancing team efficiency through streamlined administrative processes.

The ideal candidate will excel in managing multiple priorities and have strong organizational skills. The position offers a hybrid working arrangement and emphasizes support for career growth and a flexible work environment.

Qualifications

• Previous administrative or executive support experience preferred.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proficiency with standard office and calendar management tools.

Responsibilities

• Manage and reconcile expenses in a timely manner.
• Coordinate and maintain executive calendars effectively.
• Schedule and support meetings for multiple executives.
• Assist in improving administrative processes.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Tools

Office management tools

Job description

The Administrative Assistant provides day-to-day administrative support for multiple senior‑level executives. This role focuses on expense management, calendar coordination, meeting scheduling, and assists in streamlining administrative processes to ensure efficient team operations. The Administrative Assistant reports directly to the Senior Executive Assistant and works closely with executive leadership.

Key Responsibilities

• Manage and reconcile expenses in a timely and accurate manner
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts
• Schedule, organize, and support meetings for multiple executives, working with other assistants to coordinate schedules
• Assist in streamlining and improving administrative processes to enhance team efficiency
• Handle confidential and sensitive information with professionalism and discretion
• Willing to work on night shift

Qualifications

• Previous administrative or executive support experience preferred
• Strong organizational and time management skills
• Excellent communication and attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency with standard office and calendar management tools

When you join our team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well‑being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy‑related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Working Arrangement

Hybrid