Procurement Associate

CO Careers; Pampanga; On-site; PHP 246,000 - 379,000; Full time

Benefits offered by this job

HMO with prescription coverage

13th-month pay

SSS/PhilHealth/Pag-IBIG

Job summary

Clark Outsourcing is seeking a Procurement Associate to handle end-to-end procurement, inventory, and warehouse support on-site at Clark Pampanga. The role involves processing requests, coordinating suppliers, and ensuring timely, accurate documentation in line with company procedures.

The ideal candidate has at least 1 year in procurement or related fields, strong negotiation skills, and proficiency with MS Office.

Qualifications

• At least 1 year of procurement, purchasing, logistics, or admin support experience.
• Understanding of internal standards, procurement policies, and operational practices.
• Willing to work in a fast-paced environment and adapt to changing priorities.
• Ability to work under pressure and meet deadlines.
• Excellent negotiation and vendor coordination skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Must possess a valid driver’s license and know how to drive.

Responsibilities

• Process purchase requests, purchase orders, and related procurement documents.
• Source suppliers and request quotations; compare pricing and delivery timelines.
• Coordinate with suppliers on orders, deliveries, and payments; monitor status.
• Track deliveries to ensure items match orders and specs; coordinate receiving activities.
• Inspect deliveries for damages or discrepancies; manage returns or claims with vendors.

Skills

Negotiation

Vendor coordination

Communication

Planning

Attention to detail

Time management

Independence

Under pressure

Tools

Microsoft Office

Job description

Job Description:

Position Title: Procurement Associate

Work Setup: Onsite

Schedule: 10:00 AM to 7:00 PM

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

This position provides administrative and technical support for procurement, inventory, and warehouse operations. Responsibilities include processing purchase requests, coordinating with suppliers, monitoring deliveries, handling shipping and receiving activities, and ensuring accurate documentation and timely processing of company requirements in compliance with procurement procedures.

What You’ll Do:

Procurement and Purchasing

• Prepare and process purchase requests, purchase orders, and other procurement-related documents.
• Source suppliers and request quotations for products and services.
• Compare pricing, specifications, and delivery timelines to support cost-effective purchasing decisions.
• Coordinate with suppliers and vendors regarding orders, deliveries, and payment concerns.
• Monitor the status of purchase requests from initiation to completion.

Inventory and Delivery Monitoring

• Track incoming deliveries and ensure items received match purchase orders and specifications.
• Coordinate shipment and receiving activities for procured materials and equipment.
• Inspect deliveries for damages, discrepancies, or shortages and report issues immediately.
• Process returns, replacements, and damage claims with vendors or suppliers when necessary.

Documentation and Record Keeping

• Maintain accurate procurement files, records, and databases.
• Prepare reports related to procurement activities, delivery status, and supplier performance.
• Ensure all procurement documents are properly filed and updated.

Coordination and Communication

• Coordinate with internal departments regarding procurement needs and delivery schedules.
• Maintain professional relationships with suppliers, vendors, and service providers.
• Assist management in negotiating with suppliers for favorable pricing and terms.

Compliance and Administrative Support

• Ensure procurement activities comply with company policies and procedures.
• Assist in monitoring budget utilization related to procurement transactions.
• Perform other administrative and procurement-related duties as assigned.

What We’re Looking For:

• With at least 1 year of equivalent experience in procurement, purchasing, logistics, or administrative support (Fresh graduates are welcome to apply)
• Must have an understanding of internal standards, procurement policies, and operational practices.
• Willing to work in a fast-paced environment and adapt to changing priorities.
• Ability to work well under pressure and meet deadlines.
• Able to demonstrate initiative and work with minimal supervision.
• Excellent negotiation and vendor coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, etc.).
• Proficient in the preparation, creation, and presentation of reports.
• Must possess a valid driver’s license and know how to drive.
• Good planning, organizational, and decision-making abilities.
• Physically agile with the capacity to remain active for extended periods.
• Willing to work evenings, weekends, and public holidays when required.
• Strong communication and interpersonal skills.
• High level of accuracy, integrity, and attention to detail.

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits:

HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work:

Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities:

We send at least 20 staff per year to visit our clients in US, UK, and Australia, giving you international exposure and experience.

Leave Benefits:

Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks:

Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition:

Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches! At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!

Requirements: