Administrative Assistant

Heuft (Asia) Limited; Metro Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Heuft (Asia) Limited in Manila is seeking an administrative support specialist to coordinate travel for Field Service Engineers, manage attendance and service hours, handle service-group documentation, coordinate spare-parts logistics, and perform off-site errands including banking tasks and supplies procurement.

The role involves light-to-moderate physical tasks and requires strong organizational skills for multi‑task coordination in an office-based environment in Metro Manila.

Responsibilities

• Arrange travel for Field Service Engineers (FSEs): book flights, support visa procedures, verify travel reimbursement documents.
• Administer FSE attendance: track leave records and calculate service hours as well as overtime.
• Manage documentation for the service group, including utilization-rate statistics.
• Carry out business-administration tasks: spare-parts packing and logistics coordination; book hotel accommodations for visitors to the Manila office.
• Perform off-site errands: collect cheques and process bank deposits, purchase office supplies, arrange transport for goods.

Job description

• Arrange travel for all Field Service Engineers (FSEs): book flights, support visa‑application procedures, and verify travel reimbursement documents in accordance with company policies.

• Administer FSE attendance: track leave records and calculate service hours as well as overtime (OT).

• Manage documentation for the service group, including but not limited to utilization‑rate statistics.

• Carry out business‑administration tasks: spare‑parts packing and logistics coordination (light‑to‑moderate physical effort required); book hotel accommodation for visitors to the Manila office.

• Perform off‑site errands: collect cheques and process bank deposits, purchase office supplies, and arrange transport for goods requiring exchange or repair.