Administrative Assistant

Global Food Solutions, Incorporated; Laguna; On-site; PHP 223,200 - 334,800; Full time

Benefits offered by this job

Opportunity to grow in a fast-paced manufacturing environment

Hands-on experience in regulatory compliance and operations

Job summary

Global Food Solutions, Incorporated is seeking a detail-oriented Admin Assistant to handle various tasks including sales coordination and managing permits for food manufacturing. Ideal candidates will have a Bachelor’s degree in Business Administration, with experience in purchasing and administrative functions. The role emphasizes strong communication skills, organizational abilities, and regulatory compliance knowledge. This position offers the opportunity to grow in a fast-paced environment with hands-on experience in operations.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Experience in purchasing, sales support, and admin functions.
• Knowledgeable in processing and handling government permits, especially for food manufacturing.

Responsibilities

• Assist in sales coordination, order processing, and client follow-ups.
• Manage and monitor company permits and licenses.
• Ensure timely renewal and compliance with all regulatory requirements.

Skills

Purchasing coordination

Sales support

Communication skills

Organization

Detail-oriented

Compliance knowledge

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Description

Job Summary: We are looking for a highly organized and detail-oriented Admin Assistant who has solid experience in purchasing, sales coordination, and administrative work. The role will also focus on handling permits and regulatory compliance for a food manufacturing company. The ideal candidate must have strong communication skills, both written and verbal, and can efficiently manage multiple tasks with accuracy.

Key Responsibilities

• Assist in sales coordination (order processing, documentation, client follow-ups)
• Manage and monitor company permits and licenses, including:
• DOE (Department of Energy), if applicable
• DOLE compliance requirements
• Business Permit / Mayor’s Permit
• BIR and other government-related documents
• FDA (for food manufacturing)
• Ensure timely renewal and compliance of all regulatory requirements
• Draft formal letters, reports, and documentation with accuracy and professionalism
• Maintain organized filing system (hard copy and digital)
• Coordinate with internal departments and external agencies
• Perform general administrative tasks as needed

Qualifications

• Bachelor’s degree in Business Administration or related field
• Experience in purchasing, sales support, and admin functions
• Knowledgeable in processing and handling government permits (especially for food manufacturing)
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and reliable
• Ability to work under pressure and meet deadlines

Preferred

• Experience in food manufacturing industry is an advantage
• Familiar with compliance and audit requirements

Why Join Us?

• Opportunity to grow in a fast-paced manufacturing environment
• Hands‑on experience in regulatory compliance and operations