Administrative and Finance Assistant

UN Atlas; Mandaluyong; Vor Ort; PHP 600.000 - 900.000; Vollzeit

Zusammenfassung

Food and Agriculture Organization of the United Nations (FAO) in the Philippines seeks an Administrative and Finance Assistant to deliver essential financial and administrative support for project activities. The role involves budget monitoring, maintaining records, processing payments, managing cash transfers, and overseeing inventory, reporting, and project closure.

The successful candidate will work with FAO units, service providers, government counterparts, and partners to ensure timely

Qualifikationen

• University degree in Business Administration, Accountancy or related field.
• Minimum five years of progressive admin, accounting, logistics, travel and procurement support.
• Fluency in English; Filipino knowledge is a plus.
• Philippines national; willing to travel.

Aufgaben

• Provide administrative and financial support for project activities.
• Monitor budgets, track expenditures and review status reports.
• Prepare procurement requests and source local suppliers.
• Process payments and cash transfers; assist with project closure.
• Coordinate with FAO units, government counterparts and partners.

Kenntnisse

English fluency

Budget monitoring

Office administration

Communication

Ausbildung

Bachelor's degree in Business Administration or Accountancy

Tools

MS Office

ERP/Accounting software

Jobbeschreibung

Organizational context: The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency dedicated to achieving food security for all and leading international efforts to defeat hunger. FAO supports the transformation to more efficient, inclusive, resilient, and sustainable agrifood systems globally. Working in over 130 countries, FAO Country Offices provide policy advice, technical assistance, and capacity development, aligning with the UN Sustainable Development Cooperation Framework. In the Philippines, FAO has partnered with the government and other stakeholders for over four decades to address challenges in the agriculture, fisheries, and forestry sectors.

Job purpose: The Administrative and Finance Assistant will provide essential administrative, financial, procurement, and logistical support to ensure the efficient and effective implementation of project activities in the Philippines. This role involves assisting with budget monitoring, maintaining accurate financial records, processing payments, managing cash transfers, and overseeing inventory. The position also requires supporting project reporting and closure activities. Furthermore, the Assistant will facilitate coordination among the project team, FAO units, service providers, government counterparts, and partners to ensure the timely delivery of project outputs and objectives.

Responsibilities: Provide comprehensive administrative and financial support to the project, including managing office administration and maintaining accurate financial records of all disbursements and receipts. Monitor project budgets, track expenditures and commitments against allocations, and review project status reports. Maintain electronic and paper filing systems for administrative and financial information and assist in budget revisions. Prepare purchase requisitions, source local suppliers, and facilitate the timely delivery of inputs and supplies. Process payments for low-value procurements and reimbursements, adhering to guidelines for operational cash advances and petty cash. Support the processing of cash transfers, ensuring beneficiary lists are accurate. Facilitate onboarding support for project staff, including system access and travel arrangements. Assist in project closure activities and establish and maintain an inventory of project properties. Perform other relevant duties as requested by the FAO Representative.

Education: A university degree in Business Administration, Accountancy, or a related field is required. Candidates must possess at least five years of progressive experience in administrative, accounting, logistics, travel, and procurement support for project implementation at the field level. Fluency in English (Level C) is essential, and the candidate must be a national of the Philippines.

Work experience: Requires a minimum of five years of relevant and progressive experience in administrative, accounting, logistics, travel, and procurement support roles, specifically within project implementation at the field level. A university degree in Business Administration, Accountancy, or a related discipline is also necessary.

Skills: Proficiency in Results Focus, Teamwork, Communication, Building Effective Relationships, and Knowledge Sharing. Ability to work under pressure in complex environments and adapt to diverse teams. Excellent writing and report writing skills in English and Filipino. Intermediate computer skills in standard office software (MS Office). Willingness to travel to project sites is required. Working knowledge of relevant local dialects is an advantage.

Required languages: English