Administrative Aide: Fast, Organized Office & Finance Support

UP Diliman sa; Quezon City; On-site; PHP 201,000 - 290,000; Full time

Job summary

The National Institute of Molecular Biology and Biotechnology (NIMBB) at UP Diliman invites applications for an entry-level Administrative Assistant role. The successful candidate will receive, screen, record, and endorse documents on a FIFO basis, ensuring timely processing for signatures.

Duties include coordinating with university offices, preparing disbursement vouchers, maintaining files and monitoring records, and supporting reconciliation of trust accounts.

Qualifications

• Completion of 2 years of college or Senior High School with no experience required.
• Ability to screen, record, and endorse documents on a FIFO basis.
• Strong coordination with university offices and external agencies.

Responsibilities

• Receives, screens, records, and endorses incoming documents on a FIFO basis.
• Prepares documents for Administrative Officer's and Director's signatures at least 1 hour before signing period.
• Coordinates with university offices and external agencies to monitor status of transactions.
• Scans and uploads supporting documents and submits DVs through BULSA within 2 hours of receipt.
• Prepares and submits DVs for personal claims within 3 hours of complete documentation.
• Maintains Google Sheet monitoring records for DVs, PRs, and related documents for in-house projects.

Skills

Integrity

Professionalism

Service excellence

Personal effectiveness

Teamwork

Education

Two years of college

Senior High School

Tools

Google Sheets

Disbursement Voucher processing

Job description

The National Institute of Molecular Biology and Biotechnology (NIMBB) at UP Diliman invites applications for an entry-level Administrative Assistant role. The successful candidate will receive, screen, record, and endorse documents on a FIFO basis, ensuring timely processing for signatures.

Duties include coordinating with university offices, preparing disbursement vouchers, maintaining files and monitoring records, and supporting reconciliation of trust accounts.