Admin Processing Specialist (On-site, Makati)

Filipinas-Global Multi-Services Inc.; Philippines; On-site; PHP 201,000 - 268,000; Full time

Job summary

Filipinas Global Agency in Makati City is seeking an Admin Processing Staff to support applicant files, contracts, and documentation, and to encode data into agency systems and DMW portals.

The role offers a professional work environment with growth opportunities and requires on-site work from Monday to Friday, 8:30 AM to 6:30 PM. You will assist in orientations and deployment briefs and help ensure smooth processing for overseas applicants.

Qualifications

• Experience in recruitment or documentation (preferably in a licensed manpower agency).
• Familiarity with DMW/POEA processes, employer accreditation, and worker deployment.
• Proficiency in MS Office and online recruitment systems.
• Strong organizational skills and attention to detail.
• Excellent communication skills in English and Filipino.
• Integrity, empathy, and commitment to ethical recruitment practices.

Responsibilities

• Prepare, organize, and maintain applicant files, contracts, and supporting documents.
• Encode applicant and employer data into agency systems and DMW portals.
• Guide applicants in completing medical, visa, and training requirements.
• Provide clear instructions on documentary needs and agency processes.
• Respond to applicant inquiries with professionalism and empathy.
• Support management in preparing reports and compliance submissions.
• Handle filing, scanning, and archiving of official documents.
• Assist in scheduling orientations and deployment briefings.
• Provide support to the Liaison Officer in carrying out liaison responsibilities and assume these duties in the Officer’s absence.
• Perform other administrative tasks as assigned to support agency and office operations.

Skills

MS Office proficiency

Data entry

Documentation and filing

English & Filipino communication

Tools

DMW portals / recruitment systems

Job description

Filipinas Global Agency in Makati City is seeking an Admin Processing Staff to support applicant files, contracts, and documentation, and to encode data into agency systems and DMW portals.

The role offers a professional work environment with growth opportunities and requires on-site work from Monday to Friday, 8:30 AM to 6:30 PM. You will assist in orientations and deployment briefs and help ensure smooth processing for overseas applicants.