Accounts Payable Team Lead

GECO Asia Pte Ltd; Muntinlupa; Sur place; PHP 893 000 - 1 562 000; Plein temps

Résumé du poste

GECO Asia Pte Ltd is seeking an experienced Accounts Payable Manager to oversee daily AP operations within a Shared Services environment. You will manage invoice processing, payments, supplier reconciliations, and month-end close while leading AP Team Leaders.

The role emphasizes process improvements, compliance with internal controls, and collaboration with Business Units, Procurement, and Master Data Management to resolve queries and optimize cash flow.

Qualifications

• Bachelor's Degree in Finance, Accountancy, or an equivalent field.
• At least 5 years of experience in Accounts Payable or General Accounting, with supervisory experience.
• Experience in Shared Services or BPO environment.
• Experience with ERP systems, preferably Oracle.
• Strong analytical, problem-solving, and decision-making skills.
• Above-average communication and interpersonal skills.
• Excellent Microsoft Excel skills.
• Strong leadership and people management capabilities.
• Ability to work in a structured environment and manage multiple priorities.

Responsabilités

• Plan, organize, and oversee daily, weekly, and monthly AP activities.
• Establish, monitor, and evaluate team KPIs to meet targets.
• Coordinate with ERP specialists on AP and payment processes.
• Oversee processing of vendor invoices and employee expense reports.
• Review and resolve invoice discrepancies and payment issues.
• Ensure expense reports are validated against receipts.
• Collaborate with Business Units, Procurement, and MDM to resolve queries.
• Address three-way matching discrepancies with Supply Chain.
• Drive reduction of unvalidated and overdue invoices.
• Lead AP-related items in the Cashbook and reconcile intercompany transactions.
• Review payment batches and apply prepayments and notes correctly.
• Monitor purchasing accruals and perform account clean-up.
• Reconcile supplier statements and verify balances.

Connaissances

Analytical thinking

Problem solving

Decision making

Leadership

Team management

Excel proficiency

Formation

Bachelor's degree in Finance/Accountancy

Outils

Oracle ERP

Microsoft Excel

Description du poste

Position Overview

We are looking for an experienced Accounts Payable Manager to oversee daily Accounts Payable operations, drive process efficiency, and lead the AP team within a Shared Services environment.

The successful candidate will be responsible for managing invoice processing, payment operations, supplier reconciliations, month-end closing activities, and financial controls. This role also involves leading AP Team Leaders, monitoring team performance, implementing process improvements, and ensuring compliance with company policies, quality standards, and regulatory requirements.

Key Responsibilities

1. Accounts Payable Operations & Management

• Plan, organize, and oversee the daily, weekly, and monthly activities of the Accounts Payable team.

• Establish, monitor, and evaluate team KPIs to ensure operational targets are achieved.

• Serve as the primary point of contact for daily AP concerns and coordinate with ERP specialists on AP and payment-related processes.

• Oversee the processing of vendor invoices and employee expense reports.

• Review and resolve invoice discrepancies, expense report issues, and payment-related concerns.

• Ensure expense reports are properly validated against supporting receipts.

• Coordinate with internal stakeholders, including Business Units, Procurement, and Master Data Management (MDM), to resolve queries and disputes.

• Work with Supply Chain teams to address three-way matching discrepancies.

• Drive the reduction of unvalidated and unaccounted invoices, particularly overdue transactions.

• Lead the resolution of AP-related items in the Cashbook.

• Review payment batches and ensure proper application of prepayments, advances, debit notes, and credit notes.

• Coordinate and reconcile intercompany transactions with affiliated companies.

• Monitor purchasing accruals and perform necessary account clean-up activities.

• Reconcile supplier statements and ensure accurate account balances.

2. Financial Reporting & Month-End Closing

• Review and approve weekly reports, including:

  • Unaccounted and unapproved invoice reports.

  • Top 10 approvers with the highest number of pending invoices.

• Review and approve monthly financial reports, including:

  • Accruals and journal entries for unprocessed invoices.

  • Intercompany transaction reconciliations.

  • CARS reporting requirements, including Statements of Account (SOA) and processed invoices.

  • AP Trial Balance (APTB), Inventory Value, and Unvouchered Receipts reports.

• Ensure timely and accurate completion of Oracle module closing activities during month-end.

• Monitor the team's compliance with reporting deadlines and financial procedures.

3. Quality Management & Process Improvement

• Ensure compliance with internal ICare and SOX controls across all AP activities.

• Implement and support new procedures, Management of Change (MOC), and process improvement initiatives.

• Collaborate with Quality Assurance teams to drive continuous improvement projects.

• Apply Lean principles to improve operational efficiency, process flow, and performance metrics.

• Ensure adherence to documented procedures and internal control standards.

4. People Management & Leadership

• Supervise AP Team Leaders and oversee the assignment and delegation of responsibilities.

• Develop training and development plans in coordination with the FSSC Training Center.

• Support training initiatives in partnership with the Training Center and HR Department.

• Conduct regular performance evaluations and provide constructive feedback.

• Approve overtime, leave requests, offset arrangements, and shift changes of Team Leaders.

• Handle employee concerns and facilitate conflict resolution.

• Conduct coaching and mentoring sessions to improve team performance.

• Recognize outstanding performance and recommend employee rewards and merit increases.

• Participate in recruitment interviews and facilitate employee orientation.

5. Safety & Company Policy Compliance

• Enforce the company's Code of Conduct and recommend appropriate disciplinary actions when necessary.

• Ensure compliance with Environmental, Health, and Safety (EH&S) policies and procedures.

• Support the development of action plans addressing safety audit findings.

• Monitor team compliance with mandatory EHS training requirements.

• Ensure consistent implementation of the 5S program through regular workplace inspections and audits.

• Track and report corrective actions resulting from audit findings.

• Serve as an Emergency Response Incident Commander when required.

Requirements & Qualifications

Must-Have Qualifications

• Bachelor's Degree in Finance, Accountancy, or an equivalent field.

• At least 5 years of experience in Accounts Payable or General Accounting, preferably in a supervisory or managerial capacity.

• Previous experience in a Shared Services or BPO environment.

• Experience handling ERP systems, preferably Oracle.

• Strong analytical, problem-solving, and decision-making skills.

• Above-average communication and interpersonal skills.

• Excellent Microsoft Excel skills.

• Strong leadership and people management capabilities.

• Ability to work in a structured environment and manage multiple priorities.

Preferred Qualifications

• Experience working in an international and culturally diverse organization.

• Knowledge of Oracle, MFGPro, SASFM, and Hyperion FM.

• Proven ability to work under pressure and with minimal supervision.

Key Competencies

• Drive for Results

• Managing and Measuring Work

• Motivating Others

• Managerial Courage

• Timely Decision-Making

• Leadership and Team Development

• Problem-Solving and Conflict Resolution

• Process Improvement and Quality Management

• Accountability and Attention to Detail