Accounts Payable Specialist – QBO, Bill.com & E-commerce/CPG

OpsArmy; Makati; Remoto; PHP 3.055.000 - 4.456.000; Tempo pieno

Descrizione del lavoro

OpsArmy is hiring an Accounts Payable Specialist who will manage end-to-end AP processes in a remote setup. The role emphasizes hands-on use of Bill.com and QuickBooks Online (QBO), with a focus on US-based CPG and e-commerce vendors.

The successful candidate will handle high-volume invoices, ensure accurate coding and timely payments, and support month-end close and reconciliations in a fast-paced, independent environment.

Competenze

• Hands-on experience with Bill.com for AP workflows.
• Experience with QuickBooks Online (QBO) or similar.
• Background in AP processes, vendor management, and reconciliations.
• Experience in US-based CPG/e-commerce environments preferred.

Mansioni

• Manage day-to-day AP operations including invoice processing and payments.
• Use Bill.com to manage AP workflows and monitor payment statuses.
• Record AP transactions in QBO and maintain accurate records.
• Review invoices for accuracy and proper approvals before processing.
• Reconcile vendor statements and assist with month-end closing.
• Communicate with vendors and internal stakeholders regarding payment status.

Conoscenze

Detail-oriented

English communication

Time management

Strumenti

Bill.com

QuickBooks Online (QBO)

Descrizione del lavoro

Accounts Payable Specialist – QBO, Bill.com & E-commerce/CPG

Position Type: Full-Time
Location: Remote
Schedule: Monday–Friday US Hrs

About the Role

We are looking for a detail-oriented and experienced Accounts Payable Specialist with hands‑on experience in Bill.com, QuickBooks Online (QBO), Consumer Packaged Goods (CPG), and e‑commerce accounting to join our team.

The ideal candidate will have a strong background in managing end‑to‑end accounts payable processes, processing high volumes of invoices, coordinating vendor payments, maintaining accurate financial records, and supporting reconciliations and month‑end closing activities.

Hands‑on experience with Bill.com is required. Candidates must also have experience using QuickBooks Online (QBO) or a comparable accounting platform, with a strong preference for those who have supported CPG and e‑commerce businesses, particularly businesses operating in the US market.

This is an immediate hiring opportunity for someone who can work independently in a remote environment, manage competing priorities, maintain exceptional accuracy, and ensure timely and efficient AP operations.

Key Responsibilities

• Manage day-to-day accounts payable operations, including invoice processing, verification, coding, approval tracking, and payment coordination.
• Use Bill.com to manage AP workflows, process invoices, coordinate vendor payments, and monitor payment statuses.
• Use QuickBooks Online (QBO) to record AP transactions, maintain accurate financial records, and ensure proper documentation.
• Review invoices for accuracy, completeness, appropriate coding, and proper approval before processing.
• Process vendor payments and monitor payment deadlines to ensure timely and accurate disbursements.
• Reconcile vendor statements and AP balances, investigate discrepancies, and resolve billing or payment issues.
• Maintain organized and accurate records of invoices, payments, purchase orders, and vendor information.
• Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, missing documentation, and account discrepancies.
• Support accounts payable activities for CPG and e‑commerce businesses, including high-volume transactions and vendor invoices.
• Assist with month‑end closing activities, AP reconciliations, and financial reporting.
• Identify discrepancies, investigate transaction issues, and implement appropriate resolutions.
• Ensure compliance with established accounting policies, internal controls, and AP procedures.
• Maintain efficient, accurate, and well‑documented financial workflows in a remote work environment.

Requirements

• Proven experience in Accounts Payable or a similar accounting role.
• Required: Hands‑on experience using Bill.com for invoice processing, payment coordination, or other AP workflows.
• Experience with QuickBooks Online (QBO) or comparable accounting software.
• Solid understanding of end‑to‑end AP processes, including invoice verification, transaction recording, vendor management, payment processing, and reconciliations.
• Relevant experience supporting CPG and/or e‑commerce businesses, preferably with US-based companies or clients.
• Ability to handle high volumes of invoices and financial transactions while maintaining accuracy and meeting deadlines.
• Strong attention to detail when reviewing invoices, recording transactions, and reconciling accounts.
• Excellent organizational, analytical, and problem‑solving skills.
• Strong written and verbal English communication skills.
• Ability to work independently, manage priorities, and meet deadlines in a fully remote environment.
• Availability to work US business hours, as required by the role.

Preferred Qualifications

• Direct experience managing accounts payable for US-based CPG, e‑commerce, or Amazon-focused businesses.
• Experience using both Bill.com and QuickBooks Online (QBO) in a day‑to‑day accounting workflow.
• Experience processing high‑volume invoices, vendor bills, purchase orders, and payment transactions.
• Familiarity with e‑commerce accounting, inventory‑related transactions, and vendor expense management.
• Experience with vendor statement reconciliations, discrepancy resolution, and month‑end closing support.
• Familiarity with automated invoice processing, digital payment systems, and accounting workflow optimization.