Accounts Payable Specialist II: Month-End Expert with Perks

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Above market salary

HMO Day 1

Government benefits

Performance incentives

Quarterly events

De Minimis

Equipment provided

Job summary

NightOwl Consulting Philippines Inc. is seeking an Accounts Payable Specialist II to process vendor invoices, employee reimbursements, and other pay requests in a timely and accurate manner.

The role supports month-end closing, reporting, and training of new Accounts Payable team members, ensuring compliance with company policies and regulatory requirements.

Qualifications

• Associate degree in Accounting or equivalent.
• 1–3 years of accounts payable experience.
• Advanced Excel and MS Office skills.

Responsibilities

• Process vendor invoices and reimbursements within deadlines.
• Assist with month-end close and reporting.
• Maintain vendor records and respond to inquiries in a timely manner.
• Train Accounts Payable team members.

Skills

Accounting degree

Excel proficiency

AP experience

AP software

Education

Accounting degree

Tools

AP software systems

Job description

Description

The Accounts Payable Specialist II performs a variety of accounts payable and clerical functions in order to process the payment of invoices and other pay requests in a timely and accurate manner. This position assists with month-end closing processes and reporting, and helps train new Accounts Payable Team Members.

Department: Operations

Location: Client

Compensation: ₱25,000 - ₱40,000 / month

Description

The Accounts Payable Specialist II performs a variety of accounts payable and clerical functions in order to process the payment of invoices and other pay requests in a timely and accurate manner. This position assists with month-end closing processes and reporting, and helps train new Accounts Payable Team Members.

Key Responsibilities

Process Invoices and Reimbursements

Measurement: All outstanding payment requests are processed within established department deadlines and in compliance with company and department policies.
Resolve Invoice Problems or Discrepancies

Measurement: Maintain a low rate of questioned items resulting from secondary reviews by the Accounts Payable Supervisor, Controller, and EVP of Finance.
Provide Excellent Customer Service

Measurement: Positive feedback and minimal complaints or concerns from Team Members and Managers.
Essential Duties of the Position

• Participate in the full accounts payable cycle, including setting up new vendors; processing vendor invoices, employee reimbursements, and all other pay requests; weekly production of checks; monitoring the status of vendor statements; maintaining vendor records; and responding to inquiries in a timely manner.
• Ensure compliance with all federal, state, and local laws; regulatory and tax laws; Taxpayer Identification Number matching; Office of Foreign Assets Control (OFAC) checking; and vendor 1099 processes, as well as company policies, procedures, and regulations.
• Process all approved invoices and payment requests including, but not limited to, facility rents, appraisal payments, borrower refunds, and/or Team Member reimbursements.
• Research questioned items and transactions as requested and prepare any adjusting entries necessary to correct expense accounts.
• Perform complex journal entries including month-end and year-end accruals and account reconciliations.
• Record entry of, verify documentation for, and distribute petty cash.
• Identify and ensure outstanding obligations are credited upon payment. Identify discount opportunities. Issue purchase order amendments or stop-payment orders as needed.
• Compile statistical, financial, accounting, and auditing reports and tables pertaining to matters including, but not limited to, cash receipts, expenditures, and other accounts payable transactions.
• Assist with annual 1099 reporting.
• Assist with training Accounts Payable Team Members.
  
  

Skills, Knowledge and Expertise

• Associate’s degree in Accounting or an equivalent combination of education and experience.
• Advanced proficiency in Microsoft Excel, with working knowledge of other Microsoft Office applications including, but not limited to, Outlook and Word.
• 1 to 3 years of experience in Accounts Payable, preferably with exposure to the mortgage industry.
• Experience with Accounts Payable software preferred.
  
  

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided