Accounts Payable Specialist

AAPMI Acquire Asia Pacific Manila, Inc.; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

AAPMI Acquire Asia Pacific Manila, Inc. is hiring an Accounts Payable Officer for our Shared Services unit in Eastwood, Quezon City. You will ensure timely entry of supplier invoices, perform reconciliations, and process payments in line with company policy while maintaining confidentiality and accuracy.

Ideal candidates have 3–5 years of AP experience, strong data entry skills, SAP and MS Office proficiency, and a proven ability to work in a fast-paced, team-oriented environment.

Qualifications

• Fast and accurate data entry required.
• Strong computer literacy and MS Office skills.
• 3–5 years Accounts Payable experience.
• Experience with SAP preferred.
• High level of discretion and confidentiality.

Responsibilities

• AP inbox: review and action emails daily.
• Enter supplier invoices/credits; code and file.
• Reconcile supplier statements and process payments.
• Assist month-end close and PO cost verification.
• Maintain and update vendor files; respond to creditor inquiries.

Skills

Fast data entry

Attention to detail

SAP experience

MS Office

Accounts Payable

Education

Degree or TAFE in Business Admin/Finance

Tools

SAP

Job description

Position Description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Position Details

Job Title: Accounts Payable Officer
Functional Unit: Shared Services
Location: 1800 Eastwood
Reporting To: Accounts Payable Team Leader
No of Direct Reports: N/A
Employment Status: Full‑time
Level: N/A

Company Purpose & How it Achieves this Purpose

The Company adds value to buildings by making them safer, comfortable, more productive and energy efficient at the lowest cost possible

Purpose

Provide accounting support for all Group Companies specifically focussing on Accounts Payable duties. Accounts duties pertaining to Group supplier invoice processing and payments, and also assisting Company accountant in End of Month preparation within the company guidelines ensuring the highest level of professionalism and strict levels of discretion and confidentiality are maintained at all times.

Position Summary (Applicable to this role)

Provide accounts payable duties for Group operation and support to management team. Responsible for timely entry of supplier invoices and credits in line with company policy and procedures, reconciliation of supplier statements and payment of accounts according to reconciliations. Daily action of accounts payable enquires in the AP email. Assistance to Financial Team where applicable, follow up supplier invoice approvals with PTL’s and CRM’s, upload large supplier expenses, maintain vendor files, correspond with creditors and internal staff. Assist with month end closing, review completed work orders and confirm purchase order costs, other general administrative assistance as required.

Key Responsibilities & Work Standards

• AP Inbox Review and action emails (Checking AP inbox throughout the day).
• Setup and move invoices in daily folder for processing in (Y:) and similarly move statements to monthly folder for reconciliations.
• Answer payment enquiries or seek answers from Team Leader.
• Data Entry (Daily data entry of Supplier Invoices and Credit Notes, Sort, Code, Enter and Upload invoices as per company procedures, close purchase orders and import within month end close deadlines).
• Approval Process (Seek Approval for Supplier invoices as per AP processes and follow up Approvals when not received). Review construction related invoices and gain approval for invoices over $2000, also seek approval for price variances on cost confirmed PO’s, seek approval for portable a/c’s, expense PO’s etc. Also follow up credit notes with Suppliers).
• Vendor Files (Maintain Vendor Files Update ARMS and SAP when supply company details have changed. Seek approval for new Vendor Requests and complete forms in line with the New Vendor process, then create new Vendor in ARMS).
• Confirmation of costs (Assist in AR invoicing process by confirming costs on completed work orders Review completed work orders and confirm the PO costs, request supplier invoices to allow efficient client invoicing).
• Customer Service (Correspond with creditors and respond to enquiries both internally and externally Emails are read, and followed up in a timely and proactive manner).
• Reconciliation (Reconciliation of Critical Suppliers Verify Entries in ARMS comparing to supplier statements using system reports and excel).
• Month End (Assist with Month End closing and reconciliations Support Team Leader ensuring data entry is completed by deadline and expense invoices are uploaded, AMEX statement reconciled and importing is completed. Reconcile SAP to ARMS Trial Balance and complete Month End reports when requested).

Work Health & Safety Responsibilities (Applicable to this role)

• Provide a healthy and safe workplace for workers, contractors and visitors including: Regularly monitor the work area. Actively review work procedures to ensure all work are performed in a safe manner. Actively lead accident/incident investigations for people or areas under your supervision. Provide adequate instruction, information, supervision and training for employees to perform their work in a safe manner, including: Ensure all new employees are provided with an induction to the work area and duties. Facilitate the development of safe work instructions for all techniques, processes, equipment and machinery as required. Organise for employees to attend safety training courses as required. Provide adequate supervision for employees depending on the nature of the tasks and associated roles. Contribute to workplace health and safety by: Maintaining a clean and safe workspace. Abide by workplace health and safety policies and procedures Promptly reporting any safety incidents, hazards or near misses Following all emergency activities Providing feedback in safety consultation Taking reasonable care to protect self and others in the workplace from harm.

Directors

Ensure, so far as is reasonably practicable, the health and safety of employees, visitors, contractors in the workplace or conducting work for the Company, and maintaining a clean and safe workspace.

Work Experience & Skills (Applicable to this role)

• Essential: Fast and Accurate Data Entry
• Excellent computer literacy
• 3‑5 years Accounts Payable experience
• Degree or TAFE certificate in Business Admin, Finance
• Intermediate MS Office (Outlook, Word, Excel) SAP experience

Personal Qualities & Behavioural Traits

• Essential: Attention to detail – focused with good listening skills
• Excellent written and verbal communication
• Self‑motivated and proactive – good work ethic
• Understanding of corporate behaviour
• Ability to work unsupervised and as part of a team
• Ability to build rapport, relates well to people
• Flexibility in approach with a “can do” attitude
• Happy, easy going, unflappable disposition

Key Behavioural Traits Expected of All Employees

• We treat each other with respect and dignity
• Listens and acknowledges others’ points of view
• Shares information openly
• Manages emotions under pressure
• Treats others as you would expect to be treated
• Collaborative – works with others as a team
• We respect the law and act accordingly
• Knows and follows relevant policies and rules
• Identifies risks and takes action
• Demonstrates sound judgement and integrity
• We are fair and honest in our dealings Up front and honest with people Gives credit where credit is due Acts for the good of the team Focuses on the issues, not the personalities
• We use the organization’s property responsibly and in the best interests of the organization and its reputation Demonstrates respect for the work environment Demonstrates respect for company property Demonstrates respect for company values, standards and policies Always searches for better ways of doing things
• We are responsible for our actions and accountable for their consequences Takes ownership for successes and failures Leads by example Follows up on commitments that have been made Embraces change Willing to accept additional responsibilities

Key Behaviours Expected of You as a Leader

• Key Behaviours
• Key Behaviour Indicators (KBI)
• We treat each other with respect and dignity
• Listens and acknowledges others’ points of view
• Shares information openly
• Manages emotions under pressure
• Treats others as you would expect to be treated
• Collaborative – works with others as a team
• We respect the law and act accordingly
• Knows and follows relevant policies and rules
• Identifies risks and takes action
• Demonstrates sound judgement and integrity
• We are fair and honest in our dealings Up front and honest with people Gives credit where credit is due Acts for the good of the team Focuses on the issues, not the personalities
• We use the organization’s property responsibly and in the best interests of the organization and its reputation Demonstrates respect for the work environment Demonstrates respect for company property Demonstrates respect for company values, standards and policies Always searches for better ways of doing things
• We are responsible for our actions and accountable for their consequences Takes ownership for successes and failures Leads by example Follows up on commitments that have been made Embraces change Willing to accept additional responsibilities

Join the A-Team and experience the A-Life!

Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16‑years’ experience in delivering intelligent contact center and back‑office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We're an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in‑house teams may be typically challenged with the business processes of “big business.” We have ClassA offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work‑from‑Home environments, where client‑permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages.

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