Accounts Payable Officer (AU Retail, Hybrid)

Connectos; Mandaluyong; Hybrid; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Hybrid

Medical coverage

Dental coverage

Life insurance

Paid vacation

Sick leave

Sick leave conversion

Competitive salary

Financial assistance

13th month pay

Sleeping quarters

Coffee on site

Office fitness

Wellness facilities

Company events

Work life balance

Career growth

Job summary

ConnectOS, a Philippines-based client serving Australian retail and customer service markets, seeks an Accounts Payable Officer. You will manage invoice validation, payments, supplier reconciliations, and month-end activities, while upholding strict internal controls and data confidentiality.

Hybrid work arrangement preferred. Your role includes reporting, trend analysis, and collaboration with procurement to resolve PO/invoice issues.

Qualifications

• Demonstrated experience in accounts payable with at least 5 years' experience in Australia, including a deep understanding of processes and compliance.
• Right to work in Australia, without any visa restrictions.
• Proficiency in accounting software, ERP systems, and advanced MS Excel skills.
• Exceptional organisational skills with a sharp eye for detail and accuracy.
• Strong communication and interpersonal abilities to build supplier trust and collaboration.
• Capacity to manage priorities effectively in a dynamic and fast‑paced environment.
• A proactive problem‑solver with a focus on process improvement and efficiency.
• Unwavering commitment to confidentiality and handling sensitive financial data.

Responsibilities

• Review and validate invoices for accuracy and policy adherence.
• Match invoices with purchase orders and receiving documentation.
• Code invoices to relevant accounts and cost centres.
• Process supplier payments timely via electronic transfers.
• Reconcile supplier statements and address discrepancies.
• Monitor outstanding payments and maintain payment schedules.
• Build and sustain relationships with suppliers.
• Resolve supplier payment concerns.
• Collaborate with procurement to resolve PO/invoice challenges.
• Prepare accounts payable reports like aging and accruals.
• Assist with month-end and year-end closures.
• Identify cost-saving opportunities via data analysis.
• Uphold compliance with regulatory requirements and internal controls.
• Develop and refine accounts payable processes and documentation.
• Facilitate internal and external audit activities.
• Leverage ERP systems to streamline tasks.
• Contribute to process improvement projects.
• Recommend automation to modernise workflows.

Skills

Accounts payable

Excel skills

Organisational skills

Communication skills

Prioritisation

ERP systems

Tools

Accounting software

ERP systems

Job description

Schedule: 6AM - 3PM Manila Time

PRIMARY PURPOSE

As a key finance team member, the Accounts Payable Officer ensures the seamless management of the organisation's accounts payable operations. This role is critical to maintaining financial integrity, fostering strong supplier relationships, and safeguarding compliance with internal controls and financial policies. The Accounts Payable Officer will oversee invoice and payment processing with accuracy and timeliness, contribute to financial reporting, and drive efficiencies through process improvement initiatives.

PRIMARY RESPONSIBILITIES

Invoice Processing and Verification

• Ensure all invoices are reviewed and validated for accuracy, completeness, and adherence to organisational financial policies.
• Confirm proper authorisation and receipt of goods or services by matching invoices with purchase orders and receiving documentation.
• Accurately code invoices to relevant accounts and cost centres to support financial clarity.

Payment Processing and Reconciliation

• Manage timely and precise supplier payments via approved electronic transfers.
• Reconcile supplier statements with accounts payable records, swiftly addressing discrepancies to ensure accuracy.
• Monitor outstanding payments and implement tracking systems to maintain consistent payment schedules.

Supplier Relationship Management

• Build and sustain strong relationships with suppliers, providing responsive and professional communication to resolve payment concerns.
• Execute regular supplier statement reconciliations, rectifying issues to maintain positive partnerships.
• Collaborate with procurement teams to resolve purchase order and invoice challenges efficiently.

Financial Reporting and Analysis

• Support preparing critical accounts payable reports, such as aging reports and accruals, to inform strategic decision-making.
• Assist with month-end and year-end closures, ensuring accurate and up-to-date accounts payable data.
• Identify trends, cost‑saving opportunities, and areas for process optimisation through data‑driven analysis.

Compliance and Internal Controls

• Uphold compliance with regulatory requirements, internal policies, and established financial controls.
• Develop and refine accounts payable processes and documentation to promote transparency and control.
• Facilitate internal and external audit activities related to accounts payable.

Systems and Process Enhancements

• Leverage accounting software or enterprise resource planning (ERP) systems to streamline accounts payable tasks.
• Contribute to process improvement projects aimed at increasing operational efficiency and accuracy.
• Recommend automation opportunities to modernise workflows and optimise resource utilisation.

QUALIFICATIONS/EXPERIENCE

• Demonstrated experience in accounts payable with at least 5 years' experience in Australia, including a deep understanding of processes and compliance.
• Right to work in Australia, without any visa restrictions.
• Proficiency in accounting software, ERP systems, and advanced MS Excel skills.
• Exceptional organisational skills with a sharp eye for detail and accuracy.
• Strong communication and interpersonal abilities to build supplier trust and collaboration.
• Capacity to manage priorities effectively in a dynamic and fast‑paced environment.
• A proactive problem‑solver with a focus on process improvement and efficiency.
• Unwavering commitment to confidentiality and handling sensitive financial data.

Join the awesome team and enjoy these benefits & perks:

• Hybrid
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities

ConnectOS is certified as a Great Place to Work and is a top‑rated Philippines employer of choice.

Our client is an Australian retail and customer service business specializing in spa pools, swim spas, saunas, and outdoor lifestyle products. They operate a showroom‑based sales model, providing product consultation, sales, delivery coordination, and after‑sales support to customers across the Wollongong and South Coast NSW regions

#ConnectOSCareers #JoinConnectOS #ConnectOSRecruitment #ConnectOSNonTech

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.