Accounts Payable Clerk

Mandarin Oriental Group; Manila; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Learning & Development

MOstay

Health & Wellness

Job summary

Mandarin Oriental Makati is preparing to reopen as a 5-star luxury hotel in Manila. The Accounts Payable Clerk will handle AP transactions with precision during pre-opening and operations, maintaining controls and supporting internal stakeholders.

You will work with vendors, ensure timeliness of payments, and contribute to SOPs, audits, and financial system setup. Requires diploma or bachelor in accounting and 1-2 years AP experience in hospitality.

Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance, or a related field.
• At least 1-2 years of accounts payable experience, preferably in hotel or hospitality.
• Experience with hotel accounting systems or ERP platforms is preferred.

Responsibilities

• Process supplier invoices accurately with approvals, correct coding, and compliance.
• Match invoices to POs, contracts, and GRNs; resolve discrepancies.
• Prepare and process payment runs per terms and cash guidelines.
• Maintain organized, auditable AP filing system.
• Assist in AP module setup and testing in the financial system.
• Assist vendor onboarding: docs, bank details verification, compliance checks.
• Contribute to AP SOP development and documentation.
• Ensure adherence to internal controls and approval matrices.
• Support audits with schedules and reconciliations.
• Comply with local tax rules and policies.
• Be professional contact for suppliers; resolve inquiries.
• Collaborate with Procurement/Receiving/Operations for smooth P2P.
• Ensure payments are accurate and timely.
• Assist month-end closing: AP aging, accruals, reconciliations.

Skills

Accuracy

Attention to detail

Numerical skills

Organization

Time management

Communication skills

Integrity

Confidentiality

Education

Accounting degree

Tools

Excel

ERP systems

Job description

Are you a master ofcraft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Makati is an upcoming 5-star luxury hotel set within the lush Ayala Triangle Gardens, at the prestigious corner of Paseo de Roxas and Makati Avenue. Scheduled to open in 2026, this landmark development will feature 276 elegantly appointed guestrooms and suites, offering a refined blend of contemporary design and timeless sophistication. Guests will enjoy an exceptional array of world-class amenities, including a curated selection of restaurants, a stylish bar, a serene pool area, and the brand’s signature spa. Designed to be a sanctuary in the heart of the city, the hotel promises an elevated experience for both leisure and business travelers seeking comfort, excellence, and distinction in Manila.

The Role

The Accounts Payable Clerk is responsible for the accurate, timely, and compliant processing of all accounts payable transactions for Mandarin Oriental, Makati during the pre-opening and operational phases. The role requires high attention to detail, strong internal control discipline, and a service-oriented mindset to support internal stakeholders and trusted business partners, consistent with the expectations of a 5-star international luxury hotel.

This position plays a critical role in establishing robust accounts payable processes, vendor relationships, and documentation standards during pre-opening, ensuring readiness for audit, opening, and steady-state operations.

Key Responsibilities:

Accounts Payable Operations

• Process supplier invoices accurately and promptly, ensuring appropriate approvals, correct coding, and compliance with hotel policies, company guidelines, and statutory requirements.
• Match invoices against purchase orders, contracts, and goods received notes, resolving discrepancies in a timely and professional manner.
• Prepare and process payment runs in accordance with agreed credit terms and cash management guidelines.
• Maintain a well-organized, auditable filing system (physical and digital) for all accounts payable documentation.

Pre-Opening & Systems Setup

• Support the setup and testing of the accounts payable module within the hotel’s financial system during pre-opening.
• Assist in vendor onboarding, including documentation completeness, bank details verification, and compliance checks.
• Contribute to the development, documentation, and refinement of accounts payable SOPs aligned with Mandarin Oriental brand standards and internal controls.

Internal Controls & Compliance

• Ensure strict adherence to internal controls, segregation of duties, and approval matrices.
• Support internal and external audits by preparing schedules, reconciliations, and supporting documents as required.
• Comply with local statutory requirements, tax regulations, and company accounting policies.

Stakeholder & Vendor Relations

• Act as a professional point of contact for suppliers, addressing inquiries and resolving issues in a courteous and timely manner.
• Collaborate closely with Procurement, Receiving, and Operating Departments to ensure smooth procure-to-pay flow.
• Uphold the hotel’s reputation by ensuring payments are accurate, timely, and handled with discretion.

General Finance Support

• Assist with month-end closing activities, including AP aging review, accruals, and reconciliations.
• Perform other finance-related duties as assigned in support of a smooth pre-opening and hotel operation.

Qualifications & Experience

• Diploma or Bachelor’s Degree in Accounting, Finance, or a related field.
• At least 1-2 years of accounts payable experience, preferably within a hotel or hospitality environment; exposure to luxury or international brands is an advantage.
• Basic understanding of accounting principles, procure-to-pay processes, and internal controls.
• Experience with hotel accounting systems or ERP platforms is preferred.

Skills & Competencies

• High level of accuracy, attention to detail, and numerical discipline.
• Strong organizational and time-management skills, with the ability to manage deadlines in a fast-paced, pre-opening environment.
• Professional communication skills with the ability to interact effectively with internal teams and external suppliers.
• Integrity, discretion, and respect for confidentiality.
• Proficiency in Microsoft Excel and basic accounting software.

Why Join Us?

Mandarin Oriental offers a world-class environment where your expertise, creativity, and leadership will shape the legacy of our return to Manila. You will be part of a dynamic pre-opening team committed to excellence, innovation, and authentic Asian hospitality.

Our commitment to you:

• Learning& Development.Your success is our success. We craft unique learning and developmentprogrammesfor various stages in your career so that you grow, continuously.

• MOstay.When you work as hard as our colleagues do,it’simportant to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. TheMOstayprogrammeoffers complimentary nights and additionally attractive rates on rooms for you and your loved ones.

• Heath & Colleague Wellness.Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellnessprogrammesare offered to all ourcolleagues,globally.

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