Accounts Payable/Accounts Receivable Support (Onsite)

MVP Asia Pacific Inc.; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

MVP Asia Pacific Inc. is seeking an Accounts Payable / Accounts Receivable Support to be based onsite at the Clark Freeport Zone, Pampanga, Philippines. The role involves processing invoices, matching to POs, ensuring GST compliance, and maintaining vendor records.

You will also support collections, reconciliations and reporting, while maintaining strict controls and confidentiality. A strong background in accounting and MS Office is required.

Qualifications

• Bachelor's degree in Accounting or related field.
• Minimum 2–3 years of experience in accounts payable/receivable or related finance roles.
• Proficiency in MS Office; strong Excel skills and data-entry accuracy.
• Experience with GST or tax compliance is a plus.
• Ability to maintain accuracy and confidentiality in financial records.

Responsibilities

• Process supplier invoices and match to purchase orders and receipts.
• Ensure invoices are accurate, approved, and paid within terms.
• Manage vendor applications and maintain supplier records including GST details.
• Communicate with suppliers on payment status and discrepancies.
• Support accounts payable controls and month-end close activities.
• Assist accounts receivable tasks including debt collection and dispute resolution.

Skills

Reconciliation

Problem solving

Communication

Data entry

Education

Bachelor's Degree in Accounting

Tools

Microsoft Office

Excel

Outlook

Job description

MVP Asia Pacific Inc is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.

At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for continuous learning, career development and work-life balance.

If you're driven, passionate about learning, and ready to make an impact, we'd love for you to join our growing team of MVPs!

Job Description:

Accounts Payable / Accounts Receivable Support (Onsite)

Accounts Payable:

• Invoice Processing:
  • Receive, review and process supplier invoices for goods and services provided to the dealership.
  • Ensure invoices are accurate, appropriately authorised and processed within agreed payment terms.
  • Allocate invoices to the correct general ledger accounts, departments and cost centres.
  • Confirm invoices meet relevant GST and tax invoice requirements.
  • Identify and prevent duplicate or incorrect payments.
  • Identify payments needed and send cash requirement reports to FC with balanced statements.
  • Identify one off payments needed and send report to FC.
  • Identify batch payments needed, send report to FC and upload report for bank.
• Purchase Order Matching:
  • Match supplier invoices against approved purchase orders, receipts and supporting documentation.
  • Confirm that pricing, quantities and payment terms align with purchase orders and supplier agreements.
  • Follow up on invoices received without valid purchase orders or appropriate approval.
  • Escalate material variances or unauthorised expenditure in accordance with dealership procedures.
• Warranty Statements:
  • Access, review and enter warranty statements into the dealership system when required.
  • Ensure warranty statement information is entered accurately and allocated to the correct account, department or repair order.
  • Maintain supporting documentation and a clear audit trail for all warranty statement entries.
• Vendor Applications and Maintenance:
  • Access and complete vendor or supplier applications into the relevant systems.
  • Assist with establishing new supplier accounts and maintaining existing supplier records.
  • Confirm applications have the appropriate supporting documentation and internal approvals.
  • Ensure supplier details, including ABN, GST registration, contact information and payment terms, are recorded accurately.
  • Follow approved verification procedures for new vendors and changes to supplier banking details.
  • Maintain the confidentiality and security of vendor information.
• Supplier Communication:
  • Act as the primary point of contact for supplier enquiries regarding payment status, invoice discrepancies and account matters.
  • Maintain positive and professional working relationships with suppliers.
  • Respond to supplier enquiries promptly and provide clear updates on outstanding matters.
  • Reconcile supplier statements and follow up on missing invoices, credits and unapplied payments.
• Compliance and Financial Controls:
  • Comply with dealership financial policies, approval limits and accounts payable procedures.
  • Ensure transactions are processed in accordance with GST legislation and internal accounting requirements.
  • Maintain appropriate segregation of duties and confidentiality of financial information.
  • Report suspected errors, duplicate invoices, unusual transactions or potential fraudulent activity.
• Transaction Record-Keeping:
  • Maintain complete and accurate records of invoices, credits, payments, warranty statements, vendor applications and supplier correspondence.
  • Ensure accounts payable transactions are entered accurately into the dealership's accounting system.
  • Assist with supplier account reconciliations and month-end reporting.
  • Keep supplier details current and ensure changes to banking information are independently verified.
• Audit Support:
  • Provide documentation and transaction records for internal and external audits.
  • Respond to audit queries and assist with the timely resolution of any findings.
  • Ensure accounts payable records comply with regulatory and dealership requirements
  • Maintain clear audit trails for invoice approvals, adjustments, warranty entries and payments.
• Document Management:
  • File and store invoices, receipts, purchase orders, credit notes, warranty statements, vendor applications and payment confirmations in accordance with dealership procedures.
  • Ensure electronic and physical records are organised, secure and readily accessible.
  • Keep all documentation current and complete for audit and reporting purposes.
  • Comply with document retention, privacy and confidentiality requirements.

Accounts Receivable:

• Accounts Receivable and Debt Collection:
  • Monitor customer accounts for non-payment, delayed payment and other irregularities.
  • Follow up outstanding debts through emails and other approved collection methods.
  • Reconcile customer accounts and investigate discrepancies, unapplied payments and overdue balances.
  • Maintain detailed records of collection activities, customer communications and payment commitments.
  • Escalate high-risk, significantly overdue or disputed accounts to FC.
  • Support management with account recovery and collection actions where required.
• Credit Control:
  • Conduct credit checks for new customer account applications.
  • Review credit applications and supporting documentation for accuracy and completeness.
  • Recommend and establish credit limits in accordance with dealership policies and approval requirements.
  • Monitor customers' compliance with approved credit terms and limits.
  • Place accounts on hold or recommend further credit restrictions where appropriate.
  • Regularly review existing customer credit limits, payment history and account risk.
  • Ensure all credit decisions and approvals are properly documented.
• Reporting:
  • Prepare and distribute accurate Accounts Receivable ageing reports.
  • Monitor overdue balances and identify collection risks, trends and priority accounts.
  • Provide financial summaries, collection updates and risk information to the Financial Controller and management team.
  • Report on collection performance, overdue accounts, disputed balances and agreed payment arrangements.
  • Assist with month-end reporting and Accounts Receivable close processes.
  • Provide supporting documentation for internal reviews, external audits and management requests.
• Systems and Record-Keeping:
  • Process and record receipts, credit notes, account adjustments and other approved transactions.
  • Ensure customer details, credit limits, payment terms and supporting documentation remain current.
  • Maintain electronic and physical records in accordance with dealership policies and applicable regulatory requirements.
  • Protect confidential customer and financial information at all times.
  • Identify opportunities to improve Accounts Receivable systems, controls and collection processes.
• Customer Service and Stakeholder Communication:
  • Serve as the primary point of contact for Accounts Receivable queries from customers and internal departments.
  • Respond to account enquiries promptly, accurately and professionally.
  • Build effective working relationships with customers and internal stakeholders.
  • Communicate clearly regarding outstanding balances, payment terms and account requirements.
  • Maintain a customer-focused approach while safeguarding the dealership's financial interests.
  • Escalate sensitive, complex or high-risk matters to the appropriate manager.

Qualifications:

• Bachelor's Degree in Accounting, or a related field.
• Minimum of two to three years of experience in accounts receivable, credit control, debt collection or a similar finance-related role.
• Previous accounts payable, bookkeeping or finance administration experience, preferably within the automotive or dealership industry.
• Demonstrated experience managing customer accounts, overdue balances and account reconciliations.
• Experience preparing accounts receivable ageing and collection reports.
• Experience using accounting, enterprise resource planning or dealership management systems.
• Proficiency in Microsoft Office, particularly Excel, Outlook, email applications and general accounting systems.
• Sound understanding of accounts payable processes and GST requirements.
• Strong understanding of accounts receivable processes, credit terms and debt collection practices.
• Ability to manage competing priorities and meet payment and month-end deadlines.
• Strong reconciliation, investigation and problem-solving skills.
• Strong data-entry skills with a high level of accuracy and attention to detail.
• Demonstrated ability to handle confidential financial information professionally.
• Excellent written and verbal communication skills.

Nice-To-Haves:

• Experience processing warranty statements and vendor applications.
• Relevant accounts payable experience.
• Qualification in accounting, bookkeeping, business administration or a related discipline.