Accounting Systems Mgr

Philippines - Cofense Inc.; Manila; On-site; PHP 1,200,000 - 1,800,000; Full time

Job summary

Cofense Inc. is seeking an Accounting Systems Manager to own NetSuite as the system of record, optimize integrations with Navan, Tipalti, UKG, and Avalara, and advance AI‑assisted finance workflows.

You will manage NetSuite admin tasks, maintain multi‑entity structures, develop reports, and partner with the Controller to translate process needs into scalable configurations while driving automation and process improvements.

Qualifications

• 6+ years in accounting/finance systems with hands-on NetSuite administration.
• Direct admin experience with Navan, Tipalti, or Avalara preferred.
• Strong understanding of GL, AP, payroll journal entries, intercompany/consolidation concepts.
• Comfort with APIs, integration platforms, or middleware concepts.
• Experience using AI tools (Claude/ChatGPT) for business use cases.
• Multi-entity/multi-currency environment experience.

Responsibilities

• Admin NetSuite: users, roles, workflows, saved searches, custom fields and dashboards.
• Maintain chart of accounts, subsidiaries, intercompany structures; support multi-entity consolidation.
• Manage NetSuite releases, sandbox testing, and change control.
• Develop NetSuite reports and saved searches for evolving accounting and reporting needs.
• Partner with Controller to translate process needs into scalable NetSuite configurations.
• Serve as system administrator for Navan, Tipalti, and Avalara; manage integrations and mappings.
• Troubleshoot integration failures, sync errors, and mapping discrepancies.
• Document data flows, field mappings, and system dependencies.
• Train accounting staff on new tools, automations, and system functionality.

Skills

NetSuite administration

Navan integration

Tipalti integration

Avalara integration

AP/GL/payroll knowledge

AI tools (Claude/ChatGPT) usage

SQL or scripting

Multi-entity/multi-currency

AP/Treasury/Tax platforms familiarity

Tools

NetSuite

Navan

Tipalti

Avalara

UKG

Job description

The Accounting Systems Manager owns the administration, optimization, and integration strategy for the company's core financial systems, with NetSuite as the system of record. This role is responsible for maintaining and improving the connections between NetSuite and key operational platforms — Navan (travel & expense), Tipalti (accounts payable/global payments), UKG (HR & payroll), and Avalara (sales/use tax) — while also driving forward the accounting function's use of AI-powered tools, including Claude, to automate manual processes. This is a hands‑on, technically minded role for someone who enjoys solving process problems at the intersection of finance, systems, and automation.

Accounting Systems Admin:

• Serve as primary system administrator for NetSuite, including user access/roles, workflows, saved searches, custom fields/records, and dashboards
• Maintain the chart of accounts, subsidiaries, and intercompany elimination structures; support multi‑entity/multi‑currency consolidation
• Manage NetSuite releases, sandbox testing, and change control to minimize disruption to close and reporting cycles
• Develop and modify NetSuite reports and saved searches to meet evolving accounting and business reporting needs
• Partner with the Controller and accounting team to translate process needs into scalable NetSuite configurations (vs. custom development where possible.

Third Party Integrations

• Serve as system administrator for Navan, Tipalti, and Avalara — including user setup and permissions, approval workflows, policy and rule configuration, and vendor/tax settings — and own and maintain the integrations between NetSuite and:
• Navan — travel and expense data flow, corporate card reconciliation, GL mapping
• UKG — payroll journal entries, headcount/labor allocation, benefits and deduction mapping
• Avalara — sales/use tax calculation, exemption certificate management, tax filing and returns data
• Troubleshoot integration failures, sync errors, and mapping discrepancies across these systems
• Work directly with Navan, Tipalti, UKG, and Avalara vendor support teams to resolve system issues and elevate as needed
• Evaluate new integrations, middleware, or API connections as the tech stack evolves
• Maintain documentation of data flows, field mappings, and system dependencies
• Serve as a point of contact for employee end users with Navan, Tipalti, and Avalara questions (e.g., expense report issues, account setup)

Accounting Automation

• Identify manual, repetitive accounting processes (reconciliations, journal entries, reporting, data validation) and design automated solutions
• Build and maintain AI‑assisted workflows using Claude (or similar tools) for tasks such as document review, variance analysis, reconciliation support, and report drafting
• Develop lightweight tools/scripts (e.g., Excel automation, low‑code apps) to bridge gaps between systems
• Track and report on efficiency gains and error reduction from automation initiatives

Cross Functional

• Act as the finance‑side liaison to IT, HR, and AP/Treasury teams on system changes affecting financial data
• Support month‑end/quarter‑end close by ensuring system integrations post accurately and on time
• Assist with audit requests related to system controls, access, and data integrity
• Train accounting staff on new tools, automations, and system functionality

Required Skills & Experience

• 6+ years of experience in accounting or finance systems, with hands‑on NetSuite administration experience; direct admin experience with Navan, Tipalti, or Avalara strongly preferred
• Demonstrated experience managing at least one of: Navan, Tipalti, UKG, or Avalara (or comparable T&E, AP, HRIS/payroll, or tax platforms)
• Strong understanding of accounting fundamentals (GL, AP, payroll journal entries, intercompany/consolidation concepts)
• Comfort working with APIs, integration platforms, or middleware concepts (even without deep coding background)
• Experience using AI tools (e.g., Claude, ChatGPT) for practical business/accounting use cases
• Strong Excel skills; SQL or scripting experience a plus
• Experience in a multi‑entity or multi‑currency environment

Preferred:

• NetSuite certification (Administrator or SuiteFoundation)
• Background in a controllership or accounting operations function

- Disclaimer-

Cofense is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis [protected class] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, physical or mental disability, marital status, genetic information or any other status or characteristic protected by applicable national, federal, state or local laws and ordinances. We adhere to these commitments in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, and discipline.

Travel Required

No .

Preferred

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Preferred

Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Required

5-7 years: 6+ years of experience in accounting or finance systems, with hands‑on NetSuite administration experience

Preferred

Strong understanding of accounting fundamentals (GL, AP, payroll journal entries, intercompany/consolidation concepts)