Accounting Associate

Confidential Company; Philippines; On-site; PHP 279,000 - 469,000; Part time

Job summary

Confidential Company in the Philippines is seeking an Accounting Associate to manage day-to-day bookkeeping for multiple entities and personal accounts.

The role supports the Personal Accountant, handles reconciliations, monthly statements, and compliance filings, with emphasis on accuracy and confidentiality.

Ideal for someone with 2–4 years accounting experience, comfortable with QuickBooks Online, Xero, Excel, and BIR-related tasks, seeking part-time engagement.

Qualifications

• Bachelor's degree in Accountancy or related field.
• 2–4 years in general accounting or bookkeeping, including BIR return prep.
• Familiar with eFPS/eBIRForms and cloud accounting (QuickBooks Online, Xero).
• Strong Excel skills including pivot tables and reconciliations.

Responsibilities

• Bookkeeping for multiple entities and personal accounts; post as-you-go.
• Monthly bank, credit card, and account reconciliations with item summaries.
• Prepare draft monthly financial statements for each entity.
• Draft BIR returns and supporting schedules; manage compliance calendar.
• Prepare paperwork for SEC filings, LGU permits, and property taxes.
• Maintain investment and personal expense records, and handle payroll-related tasks.

Skills

Excel

QuickBooks Online

Xero

Pivot tables

Education

Bachelor's degree in Accountancy

Tools

eFPS/eBIRForms

Job description

About the role

We look after the personal financial affairs of a business owner - a small group of holding entities, some real estate, an investment portfolio, and household finances. The Personal Accountant oversees all of it, but on a part-time basis, which means there's more day-to-day work than one person can comfortably carry.

That's where you come in. As Accounting Associate, you'll handle the everyday running of the books: keeping records current, preparing the compliance filings, reconciling accounts, and making sure everything is properly documented and on time.

You'll be preparing the work; the Personal Accountant reviews and approves. Tax positions and anything that calls for a judgment call stay with him. What's yours is making sure the groundwork underneath is accurate, complete, and ready when it needs to be.

It’s a good fit for someone with two to four years of accounting experience who’d like broader exposure than a single-company role tends to offer, and who’s comfortable handling confidential information with care.

Duties and Responsibilities, but not limited to the following:

Bookkeeping and records

• Keeping the books for several entities and personal accounts up to date in QuickBooks Online (or similar) - posting as you go rather than catching up at month-end.
• Monthly bank, credit card, and account reconciliations, with a summary of any open items for review.
• Maintaining the supporting schedules: prepaids, accruals, depreciation, loan amortization, and intercompany balances.
• Preparing draft monthly financial statements for each entity.

Compliance preparation

• Drafting BIR returns and their supporting schedules for review - 1601-C, 0619-E/F, 1601-EQ/FQ, 2550Q, 2551Q, QSLSP, 1702Q, QSAWT, and the annual returns.
• Putting together the year-end requirements: alphalists, SLSP, QAP/SAWT, and collating and issuing BIR Form 2307.
• Keeping the compliance calendar and giving the Personal Accountant plenty of runway - ideally ten working days before each deadline, with the draft ready to go.
• Preparing the paperwork for SEC filings (AFS, GIS), LGU business permit renewals, barangay clearances, and real property tax.
• Preparing SSS, PhilHealth, and Pag-IBIG remittances for employees and household staff.
• Gathering supporting documents whenever BIR queries come up.

Investment and asset records

• Maintaining the investment register: holdings, cost basis, dividends, interest, corporate actions, and distributions.
• Reconciling broker, bank, and fund statements each month and flagging anything that doesn't tie out.
• Looking after the document file - share certificates, deeds, titles, loan agreements, corporate records - with a clear index, so anything can be found quickly when it's needed.

Personal expense administration

• Reconciling and categorizing personal credit card and account activity each month.
• Preparing the monthly personal expense report and budget summary.
• Preparing household payables for approval - staff payroll, utilities, insurance, subscriptions, tuition, medical, travel, etc. - with the supporting documents attached.
• Keeping personal and corporate expenses properly separated, and flagging anything that sits in between rather than deciding how to treat it yourself.
• Tracking insurance policies and renewal dates.

Payments and collections

• Preparing cheques and payment instructions with the supporting documents attached, ready for signature.
• Maintaining the cheque register and keeping unused cheque booklets under proper custody.
• Monitoring receivables across the entities - rental income, dividends, interest, loan repayments, and reimbursements - and keeping an aged listing that's genuinely current.
• Following up on overdue accounts: sending statements and reminders, calling tenants and counterparties, and escalating anything that’s been outstanding too long.
• Issuing official receipts, recording collections promptly, and preparing deposit slips.
• Reconciling collections to bank credits each week, so nothing sits unaccounted for.

Coordination

• Dealing with banks, brokers, auditors, corporate secretaries, and government offices on routine matters.
• Handling BIR, SEC, and LGU submissions and follow-ups.

What we’re looking for

Essential

• Bachelor's degree in Accountancy or a related field.
• 2-4 years in general accounting or bookkeeping, including hands-on preparation of BIR returns.
• Familiarity with eFPS/eBIRForms and the forms listed above.
• Comfortable with a cloud accounting system (QuickBooks Online, Xero, or similar).
• Solid Excel - pivot tables, lookups, reconciliations.
• A genuinely careful eye. This role lives or dies on whether the numbers are right and the deadlines are met.

Nice to have

• CPA license, or working towards it. Not required - and if you're still studying, we'll support review and examination leave.
• Experience across more than one entity.
• Any exposure to SEC filings, LGU permits, or SSS/PhilHealth/Pag-IBIG.
• Experience with accounts receivable and collections follow-up, particularly rental or lease income.
• Previous work in a family business or owner‑managed setting.