Accounting Assistant

Children International, Inc.; Quezon City; On-site; PHP 290,160 - 424,080; Full time

Benefits offered by this job

Health & Wellness Insurance

Professional Development

Job Training

Job summary

Children International Inc. in Quezon City is seeking an Accounting Assistant to sustain accurate accounting functions and support payroll, tax, and reporting activities. The role emphasizes confidentiality, compliance, and collaboration across the accounting team.

Responsibilities include encoding payments in Sun System, assisting with budgets, inventory and asset tracking, and supporting internal and external audits. A technical accounting degree and 2+ years’ experience are required.

Qualifications

• Technical degree in Bookkeeping or General Accounting with 2+ years in accounting.
• Experience with reporting, invoicing, data encoding, and check management is preferred.
• Good knowledge of GAAP/IFRS and local standards; strong written and verbal communication.

Responsibilities

• Encode approved check requests, cash receipts and reclassifications to Sun System.
• Assist Accounting Manager in annual budgets preparation.
• Maintain control of physical checks and electronic payment forms.
• Prepare monthly payroll and send pay slips to employees.
• Coordinate with bank officials on banking issues and signatories.
• Support internal control and audit processes.
• Process tax withholdings and prepare statutory reports.
• Assist with bank reconciliations and filing of reports.

Skills

Bookkeeping

Attention to detail

Communication

Teamwork

Education

Technical degree in Bookkeeping or General Accounting

Tools

Sun System

Microsoft Excel

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Insurance Health & Wellness

Professional Development

Job Training, Professional Development

Accounting Assistant

About Children International

Children International Inc., herein referred to as CIM, is based in Manila and is an affiliate of Children International, a global non-profit, headquartered in Kansas City, USA.

Children International (CI) globally delivers child and youth development programming to break the cycle of generational poverty. Through a long-term, customized approach, we serve young people in 10 countries around the world for the first two decades of their lives. By providing access to resources such as education, healthcare and positive role models, along with life skills and job skills they need to become sustainably employed adults, we are empowering our participants to improve their own lives, while transforming their families and communities. We are in it for the long haul, because we know that the nearly 220,000 children and youth we support around the world deserve a fighting chance.

As a locally registered entity, CIM boasts of a dedicated team of over 100 staff and 200+ volunteers. The organization operates offices and programs that support more than 25,000 young people across different communities in Quezon City, Caloocan, Manila, and Calumpit, Bulacan.

A. Key Accountabilities/Scope

The Accounting Assistant’s primary accountabilities are:

• Maintain an efficient and accurate accounting function.
• Provide general accounting and financial assistance to the organization’s accounting department, in the specific area assigned to them (bookkeeping, reporting, payroll and taxes, or internal control/audit).
• Strictly observe confidentiality and strong ethics with respect to all beneficiary information/financial and other organizational data.
• Comply with and ensure adherence to the agency’s policies, safety and security protocols and child safeguarding norms and guidelines by self as well all stakeholders both internal and external.
• Promote diversity and inclusion, value other cultures, and demonstrate respect while relating with all organizational constituents irrespective of their race, color, faiths, gender, sexual orientation, age, caste, disabilities, experiences, beliefs and ethnicity.

B. Roles And Responsibilities

• Encode all approved check requests, cash receipts and reclassification adjustments to Sun System.
• Assist the Accounting Manager in the preparation of Annual Budgets.
• Keep accurate control of physical checks, forms for electronic payments, and other accounting formats.

b. Payroll And Banking

• Prepare and execute the monthly payroll and send payment slips to Agency employees.
• Act as bank main point of contact by liaising with the bank’s officials on outstanding issues, if required by the Accounting Manager (otherwise, it is the responsibility of the Accounting Manager).
• Support Accounting Manager in keeping adequate control of signatories and permissions in all Agency bank accounts, if so, requested.

c. Asset And Inventory Management

• Encodes fixed assets in Sun System and generation of reports.
• Support to the Accounting Manager by implementing the Internal Control Schedule approved for the year, which includes performing surprise inventory count of the stocks at the warehouse and random petty cash counts.

d. Compliance And Statutory Payments And Reports

• In Asia, upload online/physical payments for all statutory payouts in a timely fashion.
• In Asia, prepare and submit relevant forms for all suppliers/professionals whose taxes were withheld.
• Prepare other reports like the monthly withholding taxes (Expanded and Compensation), quarterly income tax return, semestral alphabetical list of suppliers, using relevant electronic payment systems or software.
• Supervise or facilitate registration of Accounting Books on an annual basis.
• In Asia, facilitate documentation support for annual company statutory registrations and other compliances.
• In Asia, supervise or prepare/process tax exemption revalidation documentation as and when required, if applicable.

e. Bank Reconciliation And Filing

• Review the bank reconciliation of the Agency prepared by a third‑party consultant or assigned affiliate (sister) agency (if applicable).
• File all approved Vendor Authorization and all SUN System journal reports.
• Prepare the agency annual compliance certification, if applicable.
• File all online payment vouchers.

f. Audit Support

• Assist the external and internal auditors during audit, especially for check vouchers required by them. Accompany the auditor/s during audit visits/interviews to randomly selected beneficiaries.
• Attend Auditors’ queries on issues pertaining to payments and providing necessary documents and information when requested upon.

C. Education, Experience And Key Skills

• Technical degree in Bookkeeping or General Accounting, with university studies in Accounting, Finance, Business with an emphasis in accounting, or a related field with a minimum of 2-year experience in the accounting department with relative exposure to reporting, invoicing, data encoding, and check management.
• Excellent computer skills; experience in accounting software, Microsoft Office Suite.
• Proficiency with accounting software and experience with a software system implementation is a plus.
• Good knowledge and application of accounting, cost accounting principles and norms such as Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS) and relevant Local Accounting standards.
• Good written and verbal communication skills.
• Good knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations.

D. Attributes

• Self‑motivated and proactive with a high level of compassion, empathy, integrity, and passion to work on complex social causes, especially the cause of children and youth.
• Actively pursues learning and self‑development; seeks feedback; modifies behavior considering right feedback.
• Believes in collaboration and teamwork.

In addition to the above, the following are highly desirable in the ideal candidate:

• Good interpersonal skills with the proven ability to deal tactfully and build effective relationships with people across levels, both internally and externally.
• Has strict attention to detail and accuracy.
• Ability to multi‑task.

Travel Requirement:

No major travel is required. The Internal Control Assistant is required to visit the field as part of the internal control schedule.

Accounts Payable Audit Bookkeeping Accounting Cash Accounting General Accounting Attention to Details