Account Receivable Specialist

Artjohnley Enterprises; Quezon City; On-site; PHP 279,000 - 469,000; Full time

Job summary

ARTJOHNLEY ENTERPRISES is seeking an Accounts Receivable Staff in Quezon City to manage customer billing and receivables using Odoo ERP. The role requires accuracy, coordination with Sales and Logistics, and leadership potential to guide team members.

You will verify payments, reconcile transactions, and ensure fully paid status with proper documentation, while generating AR aging reports and collection notices for timely cash flow.

Qualifications

• Bachelor's degree in Accountancy or related field is required.
• Experience in Accounts Receivable, Billing, or Collections is preferred.
• Proficiency with Odoo ERP and financial documentation is a plus.

Responsibilities

• Manage customer billing, monitor receivables, and ensure timely collections.
• Encode, verify, and reconcile invoices and payments in Odoo ERP.
• Prepare AR aging reports, SOA, and collection reminders.
• Coordinate with Sales, Logistics, and Accounting to resolve billing issues.
• Conduct daily/weekly/monthly reporting of AR metrics and reconciliation.
• Guide team members on collection processes and Odoo procedures.

Skills

Accounts Receivable

Billing and Collections

Leadership potential

Education

Bachelor's degree in Accountancy or related field

Tools

Odoo ERP

Microsoft Excel

Google Sheets

Job description

ARTJOHNLEY ENTERPRISES

JOB DESCRIPTION – ACCOUNTS RECEIVABLE STAFF (ODOO ERP)

Department: Accounting and Finance
Position: Accounts Receivable Staff
Employment Type: Full-Time / Office-Based
Location: Quezon City
Reports To: Accounting Officer / Management

I. JOB SUMMARY

The Accounts Receivable Staff is responsible for managing customer billing, monitoring outstanding receivables, verifying payments, reconciling transactions, and ensuring timely collections using Odoo ERP.The position requires accuracy, accountability, organizational skills, and leadership potential to effectively coordinate with Sales, Accounting, Logistics, and Management.

II. DUTIES AND RESPONSIBILITIES

1. Accounts Receivable Management

• Monitor customer balances, outstanding invoices, and payment due dates.
• Track paid, partially paid, overdue, and unpaid accounts.
• Verify Sales Orders (SO), Sales Invoices (SI), Delivery Receipts (DR), and payment terms.
• Prepare Accounts Receivable Aging Reports and Statements of Account (SOA).
• Maintain accurate and updated customer financial records.

2. Odoo ERP Management and Reconciliation

• Encode, verify, and update invoices and customer payments in Odoo ERP.
• Match customer payments with corresponding invoices and Sales Orders.
• Reconcile customer payments against bank records and transaction references.
• Attach proof of payment and supporting documents to Odoo transactions.
• Identify and resolve payment discrepancies, unidentified deposits, and unreconciled transactions.
• Generate Accounts Receivable, Customer Ledger, and Collection Reports.
• Ensure that accounts are marked Fully Paid with Proof only after payment verification, supporting documentation, and reconciliation.

3. Billing and Collection

• Prepare and submit billing documents, Statements of Account, and collection reminders.
• Conduct daily follow-ups on outstanding and overdue customer payments.
• Coordinate with government agencies and private clients regarding billing and collection status.
• Monitor payment commitments and expected release dates.
• Prepare collection letters and payment notices as authorized by Management.
• Escalate overdue accounts, disputed invoices, and dishonored checks.

4. Bank Reconciliation and Payment Verification

• Verify incoming payments through authorized bank transaction records.
• Match deposits, transfers, and check payments with customer invoices.
• Monitor partial payments, overpayments, and unidentified transactions.
• Coordinate with Accounting regarding payment discrepancies.
• Ensure all collections have complete supporting documentation.

5. Coordination and Leadership

• Coordinate with Sales, Logistics, and Accounting to resolve billing and collection concerns.
• Demonstrate initiative, accountability, and good decision-making.
• Guide and assist team members in proper collection and Odoo procedures when needed.
• Take ownership of assigned tasks and ensure timely completion.
• Recommend improvements to collection processes and financial monitoring.

6. Reporting ResponsibilitiesDaily

• Collection monitoring and payment verification.
• Customer payment follow-ups and commitments.
• Overdue accounts and unresolved discrepancies.
• Updated Odoo transactions and supporting documents.

Weekly

• Accounts Receivable Aging Report.
• Paid, unpaid, and partially paid invoices.
• Reconciled and unreconciled transactions.
• Collection accomplishments and pending payments.

Monthly

• Accounts Receivable Summary.
• Collection performance versus targets.
• Outstanding balances per customer.
• Aging analysis and reconciliation reports.
• Recommendations for improving collection efficiency.

III. JOB QUALIFICATIONS

Education

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, Business Administration, or a related field.

Experience

• At least 1–2 years of experience in Accounts Receivable, Billing, Collections, or Accounting.
• Experience using Odoo ERP is highly preferred.
• Experience handling government and private-sector billing is an advantage.
• Knowledge of bank reconciliation, financial documentation, and collection procedures.

Technical Skills

• Familiarity with Odoo Accounting, Sales, Invoicing, and Payment modules.
• Proficient in Microsoft Excel and Google Sheets.
• Knowledge of Accounts Receivable Aging and customer account reconciliation.
• Ability to prepare financial reports, Statements of Account, and collection summaries.
• Strong analytical and problem-solving skills.

Personal and Leadership Skills

• Honest, trustworthy, responsible, and detail-oriented.
• Strong organizational and time-management skills.
• Good communication and customer coordination skills.
• Demonstrates leadership potential, initiative, and accountability.
• Able to guide team members and coordinate departmental activities.
• Capable of working independently with minimal supervision.
• Able to meet deadlines and collection targets.
• Maintains confidentiality of financial information.

IV. KEY PERFORMANCE INDICATORS (KPIs)

Performance IndicatorProposed TargetOdoo transaction accuracyAt least 98%Daily payment monitoring100% of incoming payments reviewedPayment reconciliationWithin 1–2 working days after verificationOverdue collection follow-ups100% monitored and scheduledBilling documentation100% completeness before submissionDaily accomplishment reportEvery working dayWeekly AR Aging ReportEvery FridayMonthly reconciliation reportBy the 5th working day of the following monthCollection performanceBased on Management-approved targetsPayment discrepanciesEscalated within 1 working day

V. ACCOUNTABILITY AND EXPECTATIONS

The Accounts Receivable Staff is expected to maintain accurate financial records, actively monitor customer payments, ensure timely collections, and complete all reconciliation requirements through Odoo ERP.The employee must demonstrate professionalism, initiative, integrity, and leadership potential while complying with company policies, accounting procedures, and internal financial controls.Primary Objective: Ensure accurate Accounts Receivable records, reduce overdue collections, improve cash flow, and maintain complete, verified, and reconciled financial transactions using Odoo ERP.