Executive Assistant to Managing Director CEEU - all gender

ALPLA INC.; Osterreich; On-site; PEN 240,000 - 344,000; Full time

Benefits offered by this job

Private health insurance

Pension plans

Family and Career certificate

Subsidized lunches

Discounted gym memberships

Massage services support

Work-Life Balance focus

Job summary

ALPLA INC. is seeking an Executive Assistant to the Managing Director CEEU.

You will be the structured point of contact for your area, supporting colleagues with organizational skills and ensuring stakeholders have the information they need to take decisions. You will coordinate strategic and cross-functional projects, monitor progress, manage the regional project portfolio, and prepare analyses, presentations and decision documents.

Qualifications

• Several years in project or portfolio management, consulting or executive support.
• Ability to turn complex information into clear management decisions.
• Proficient with Microsoft Office; experience with AI tools is a plus.

Responsibilities

• Support the Managing Director CEEU and Leadership Team in turning priorities into actions.
• Coordinate cross-functional projects, monitor progress, resolve risks and blockers.
• Manage regional project portfolio with transparency on priorities and milestones.
• Prepare analyses, business cases, presentations and decision documents.
• Develop standards for governance, reporting, and risk management across the region.
• Support strategy and business development topics including market analyses.

Skills

Project management

Cross-functional collaboration

Executive support

Stakeholder communication

Business case understanding

Analytical thinking

Prompting AI tools

Education

University degree in Business Administration or Engineering

Tools

Microsoft Office

Excel

PowerPoint

Job description

Executive Assistant to Managing Director CEEU - all gender

What you will enjoy doing

You are the structured point of contact for your area. You fully support your colleagues with your organizational skills and make sure stakeholders have the information they need, to take decisions.

• Support the Managing Director CEEU and Regional Leadership Team in turning strategic priorities into clear actions and initiatives within the region.
• Coordinate strategic and cross-functional projects and initiatives, monitor progress and help resolve risks, dependencies and roadblocks.
• Manage the regional project portfolio, providing transparency on priorities, milestones, capacity, resource needs and overall performance.
• Prepare analyses, business cases, presentations and decision documents and coordinate management and portfolio reviews.
• Develop and maintain practical standards for project governance, reporting, risk management and follow-up across the region.
• Support regional strategy and business development topics, including market analyses, Commercial Excellence, complexity reduction and other strategic initiatives.

What makes you great

• University degree in Business Administration, Engineering, a technical field or a comparable discipline, or equivalent relevant professional experience.
• Several years of experience in project or portfolio management, management consulting, executive support or a comparable cross-functional role
• Good understanding of business cases, project governance, resource and risk management, with the ability to turn complex information into clear management decision support.
• Confident use of Microsoft Office, especially Excel and PowerPoint, and first experience in using AI tools and effective prompting.
• Fluent English is required; German and other CEEU languages are an advantage.
• You structure complex topics, connect the dots and turn information into clear, practical solutions, while keeping the bigger picture in mind.
• You communicate clearly and work effectively with different stakeholders, creating alignment across functions, countries and organizational levels.
• You take ownership, set priorities and follow through on commitments, while working with good judgement, discretion and a pragmatic approach in a changing international environment.

What you can expect working with us

• A welcoming team where each member matters
• Opportunities to grow, learn and take on meaningful work
• Flexibility and support to grow professionally and personally
• A collaborative environment built on trust and respect
• A diverse range of interesting tasks, projects and challenges
• Individual and well-structured onboarding
• Work-Life Balance: ALPLA has been awarded the “Family and Career” certificate, reflecting our commitment to creating a work environment where professional performance and personal life can thrive in harmony.
• Subsidized lunches and discounted memberships at fitness facilities near you
• Financial support for massage treatments
• Private health insurance and pension plans complete the overall benefits package

We know that no one ticks every box from day one — and that's okay.

If you're motivated to grow, learn and take on new challenges, you'll find all the support you need with us.

Legally mandatory note: In line with the minimum salary stipulated in the collective agreement, the actual salary for this position is based on professional qualifications and experience.