Document Controller

Egis Group; Asia; On-site; PEN 55,000 - 102,000; Full time

Job summary

Egis Group is seeking a highly organized Document Controller for our Riyadh-based projects. You will manage project documents using the Aconex system, ensuring proper filing, indexing, and version control to support construction and engineering initiatives.

The role requires 4+ years of experience, strong MS Office skills, and excellent Arabic/English communication. Candidates with Aconex certifications and familiarity with electronic document management are preferred.

Qualifications

• Proven ability to manage multiple tasks with accuracy and efficiency.
• Excellent written and verbal communication in English and Arabic.
• Experience in document control for construction/engineering projects preferred.
• Bachelor’s degree is preferred; certification in Aconex is a plus.

Responsibilities

• Manage and maintain project documents using the Aconex system.
• Ensure documents are properly filed, indexed, and retrievable.
• Review incoming/outgoing documents for completeness and accuracy.
• Coordinate document distribution to project stakeholders.
• Track revisions and maintain version control.
• Generate regular reports on document status and progress.
• Develop and implement document control procedures.
• Provide training on document control and Aconex usage.
• Maintain confidentiality and security of sensitive information.

Skills

Organisational skills

Attention to detail

Time management

Bilingual (Arabic/English)

Education

Bachelor's degree in Business Administration or Information Management

Tools

Aconex

Microsoft Office

Job description

About Us

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

About the Role

We are seeking a highly organised and efficient Document Controller to join our team in Riyadh, Saudi Arabia. As a Saudi national proficient in Aconex, you will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.

• Manage and maintain project documents using the Aconex document management system
• Ensure all project documentation is properly filed, indexed, and easily retrievable
• Review incoming and outgoing documents for completeness and accuracy
• Coordinate document distribution to relevant project stakeholders
• Track document revisions and maintain version control
• Generate regular reports on document status and project progress
• Assist in the development and implementation of document control procedures
• Liaise with project teams to ensure timely submission and processing of documentsProvide training and support to team members on document control processes and Aconex usage
• Maintain confidentiality and security of sensitive project information

What do we need from you

• Proficiency in Aconex document management system.
• Minimum 4 years of experience.
• Strong computer skills, including Microsoft Office suite.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication skills in both Arabic and English.
• Previous experience in document control, preferably in construction or engineering projects.
• Experience with electronic document management systems.
• Bachelor's degree in Business Administration, Information Management, or related field (preferred).
• Aconex certification (preferred).
• Knowledge of construction or engineering project documentation processes.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.