Associate Site Administrator

Hitachi Rail; San Isidro; Presencial; PEN 36.000 - 48.000; Jornada completa

Descripción de la vacante

Hitachi Rail is seeking an Associate Site Administrator to provide essential administrative support at project sites in Peru. You will manage project documentation, prepare site reports, coordinate travel and access for personnel, and handle invoicing and meetings.

Ideal candidates will have a high school diploma (BA preferred), strong organizational and communication skills, and experience in construction or rail. The role offers a practical, on-site work environment within a global rail leader.

Formación

• High School Diploma or equivalent; a Bachelor's degree in Business Administration, Project Management, or a related field is a plus.
• Proven experience in an administrative support role, preferably within a construction, engineering, or rail industry environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.

Responsabilidades

• Manage and organize project documentation, including drawings, specifications, reports, and correspondence, ensuring all files are current and easily accessible.
• Assist with the preparation and distribution of daily, weekly, and monthly site reports.
• Coordinate logistical arrangements for site personnel, including travel, accommodation, and access passes.
• Maintain site equipment and material inventories, assisting with ordering and tracking as needed.
• Act as a primary point of contact for internal and external stakeholders regarding administrative matters at the site.
• Process invoices, purchase orders, and expense reports in a timely and accurate manner.
• Assist in scheduling meetings, preparing agendas, and taking minutes.
• Support site safety initiatives by maintaining records of safety briefings and incident reports.
• Perform general office duties such as filing, scanning, photocopying, and data entry.
• Contribute to a positive and collaborative working environment on-site.

Conocimientos

MS Office

Organization

Communication

Teamwork

Documentation

Educación

High School Diploma

Bachelor's degree in Business Administration/Project Management

Herramientas

Document control systems

Descripción del empleo

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

The Associate Site Administrator at HITACHI RAIL STS S.P.A. will provide essential administrative and operational support at project sites, ensuring efficient workflow, accurate record-keeping, and smooth coordination of site activities. This role is crucial for maintaining organized project documentation, facilitating communication, and supporting the on-site team.

Job Responsibilities

• Manage and organize project documentation, including drawings, specifications, reports, and correspondence, ensuring all files are current and easily accessible.


• Assist with the preparation and distribution of daily, weekly, and monthly site reports.


• Coordinate logistical arrangements for site personnel, including travel, accommodation, and access passes.


• Maintain site equipment and material inventories, assisting with ordering and tracking as needed.


• Act as a primary point of contact for internal and external stakeholders regarding administrative matters at the site.


• Process invoices, purchase orders, and expense reports in a timely and accurate manner.


• Assist in scheduling meetings, preparing agendas, and taking minutes.


• Support site safety initiatives by maintaining records of safety briefings and incident reports.


• Perform general office duties such as filing, scanning, photocopying, and data entry.


• Contribute to a positive and collaborative working environment on-site.

Job Qualifications

• High School Diploma or equivalent; a Bachelor's degree in Business Administration, Project Management, or a related field is a plus.


• Proven experience in an administrative support role, preferably within a construction, engineering, or rail industry environment.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong organizational skills with a keen attention to detail.


• Excellent written and verbal communication skills.


• Ability to work independently and as part of a team in a fast-paced environment.


• Demonstrated ability to manage multiple tasks and prioritize effectively.


• Familiarity with document control systems is an advantage.


• Must be able to adapt to changing project requirements and work schedules.

Thank you for your interest in Hitachi Rail.

At Hitachi Rail, there is a place for everyone.

We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.