Administrative Assistant

Educational Service District 123; Pasco; On-site; PEN 120,000 - 136,000; Part time

Benefits offered by this job

On-the-job training

SEBB medical, vision, and dental

Paid holidays

Job summary

Educational Service District 123 seeks a part-time Administrative Assistant to support the Early Learning department in Pasco, WA. The role involves assisting the Director and staff, coordinating room reservations, and managing contracts and budgets as needed.

Ideal candidates will be bilingual in English and Spanish, have strong organizational skills, and be comfortable with Microsoft Office, Google Suite, Zoom, and other training platforms.

Qualifications

• Two years college-level coursework in business/office administration or related field.
• 3–5 years administrative office support experience; education environment preferred.
• Proficient with Microsoft Office, Google Suite, and related software.
• Strong organizational, teamwork, and communication skills.

Responsibilities

• Provide daily support to the Director and program staff.
• Organize and coordinate department functions and activities.

Skills

Bilingual English/Spanish

Organizational skills

Attention to detail

Written communication

Independent work

Travel coordination

Education

Two years college-level coursework in business/office administration

3–5 years administrative office support experience (education setting preferred)

Tools

Microsoft Office

Google Suite

Zoom / Teams / Canvas

Job description

• Position Type:
  Student Services/ Administrative Assistant
• Date Posted:
  11/10/2026
• Location:
  Pasco
• Closing Date:
  11/24/2026

Department: Early Learning
Location: Pasco, WA
Reports To: Director of Expanded Learning
Classification: FLSA Non-Exempt / Part-Time
Schedule: Monday-Friday (4 hrs. per day during 7:30 am - 4:30 pm)
Hourly Rate: $25.59 (step 1/year 1) - $28.80 (step 5/year 5)

SUMMARY:

Provide support and assistance to the work of the Expanded Learning Department to carry out the mission of the Educational Service District #123.

ESSENTIAL FUNCTIONS:

• Provide daily support to the Director and program staff.
• Organize and coordinate internal department functions and activities including but not limited to room reservations, set-up and clean up, ordering materials, supplies, catering/refreshments, sign in sheets, organizing technology.
• Manage department contracts and assist in monitoring budgets, including but not limited to regular and ongoing tracking, invoicing, billing.
• Provide wrap around support for Trainings/Events from event creation to event wrap-up:
  • Pre-event support including but not limited to creating the event in PdEnroller, registration support, ordering and preparing supplies and materials, ordering and distributing catering and refreshments.
  • Day of event support including but not limited to room set-up and clean up, technology assistance, periodic check in, catering setup, manage sign in sheets, assist with managing and monitoring Zoom (breakout rooms, chat, etc.)
  • Post-event support including but not limited to attendance and clock hours, invoicing, reports, note taking and/or typing.
• Maintain program r ecords, r eports, and c orrespondence as needed.
• Provide fiscal management support associated with annual budgets and expenditures including but not limited to preparing purchase orders and ordering needed supplies, tracking contracts, complete paperwork for temporary employee agreements, assisting program coordinators with Time and Effort reporting and travel reimbursements.
• Assist in making and keeping updated complete travel arrangements for program staff that ensures all arrangements are in order for the traveler.
• Be familiar with departmental and program services to serve as a resource for staff, partners, and clients.
• Follow all applicable Board policies and procedures.
• Maintain Confidentiality.

OTHER JOB FUNCTIONS:

Performs related duties as assigned.*

*Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.

QUALIFICATIONS:

• Prefer any combination equivalent to: Two years college-level course work in business administration, office management, office support training or related field; and/or three to five years of increasingly responsible administrative office support experience, including at least one year in an education environment.
• Competence with the use of Microsoft Office, Google Suite, and relevant equipment and software applications.
• Competence with and the ability to learn and keep current in the virtual platforms used for training (e.g. Zoom, Google, Microsoft Teams, Canvas).
• Exceptional personal/office organizational, teamwork, and communication skills.
• Must be detail orientated and complete tasks according to agency deadlines, policies and project timelines.
• Ability to compose and format a variety of written communications such as memos, forms, brochures, spreadsheets, and visual data displays.
• Ability to work independently and adjust to a changing work environment.
• Ability to maintain a good working relationship with co-workers, school district personnel, and other stakeholders.
• Experience in coordination of travel arrangements, workshop planning, meeting agendas, meeting records and notes
• Ability to operate all standard office machines and equipment.
• Represent agency in a professional manner.
• WSP/ FBI background clearance required.

Bilingual in English and Spanish language preferred

POSITION BENEFITS:

• Opportunities to receive on the job training
• Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, LifeandLong-Term Disability Insurance etc.)
• Access to the agency's wellness program
• Paid sick leave (6 days per full school year)
• Paid personal leave (up to 8 hours per full school year)
• Paid vacation leave, if eligible (up to 4 hours per month)
• 13 paid holidays
• Work a typical school calendar with winter, spring, and summer break off

COMPENSATION:

• Paid once a month on the last working day of the month.
• Receives an average monthly gross paycheck based on the number of days and hours assigned to the work calendar (Sept 01-Aug 31) and placement on the salary schedule.
• A full work calendar for this position is 260days and 4hours per day. Below is an example of a gross monthly paycheck for a full work year:
  • $2,217.80 (step 1/year 1) -$2,496.00(step 5/year 5)
  • This amount may increase or decrease slightly based on hiring date and months remaining in the work calendar (Sept 01-Aug 31)

TRAITS THAT YOU MUST POSSESS:

• Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it.
• Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
• Possess confidence while being humble – lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.
• Hungry – always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step or opportunity.
• Smart – have common sense about people. Good judgement and intuition around the subtleties of group dynamics and the impact of your words and actions.

THESE STATEMENTS MUST RESONATE WITH YOU:

• "Yes, that is possible. Let me handle it, I'll figure it out."
• "I am not sure, but I will find out for you."
• "I have not done that before, but I can do it."
• "I take a see-it, own-it, solve-it, do-it approach."

REQUIRES KNOWLEDGE OF:

• Competence with the use of a computer and relevant software including Google Suite, Microsoft Word, Excel, Power Point, Publisher , and Outlook, experience with accessing information on the Internet.
• The use of Learning Management Systems for virtual learning.
• Ability to prioritize tasks; ability to adjust to changes in the workflow.
• Ability to compose different styles of letters, memos, forms, brochures, narrative reports, visual data displays, presentations; ability to analyze budget reports/spreadsheets, policies and procedures.

REQUIRES THE ABILITY TO:

• Receive and process requests from customers on a variety of topics and/or route to the appropriate individual for completion.
• Develop and maintain a system for managing necessary agency documentation, forms, etc.
• Maintain financial records and files within the scope of responsibility.
• Provide excellence in customer service.
• Work in a fast-paced environment and be flexible to changing needs and supports.
• Anticipate needs and proactively work with program staff to ensure needs are met.
• To exhibit the behaviors that embody the culture of the ESD 123 as identified in the Culture Playbook.

ABOUT OUR TEAM AND AGENCY

Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, "Yes, and…". Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.

We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is performed primarily in an office environment; however, some travel might be required to local school districts and program sites, and for workshops, committee representation and conferences at local, regional, and state level. Sitting for extended periods of time may be required. Lifts and carries a maximum of 35 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards:

Those present in a normal office environment; no known significant hazards.