Research Administrator

Muscat University; Muscat; On-site; OMR 12,000 - 18,000; Full time

Job summary

Muscat University is seeking a Research Administrator to provide operational and administrative support for research and innovation activities. You will coordinate day-to-day research operations, maintain records of projects and funding, and help ensure compliance with policies and accreditation standards.

The role involves supporting workflows, ethics submissions, dashboards, and stakeholder communication.

Qualifications

• Bachelor's degree (Master's preferred) in a relevant field (e.g., Business Administration, Research Management, Engineering, Science).
• Strong organizational and administrative skills with high attention to detail and data accuracy.
• Experience with research processes and funding mechanisms; ability to manage multiple tasks and deadlines.
• Proficiency in Excel, databases, and reporting tools; familiarity with research systems (Scopus/ORCID/RIMS) is advantageous.
• Applications are accepted from Omani nationals only.

Responsibilities

• Coordinate day-to-day research activities across colleges and research units.
• Maintain centralized records of research projects, grants, and outputs.
• Support the implementation of research workflows, SOPs, and procedures.
• Act as the first point of contact for faculty on research-related administrative matters.
• Coordinate submission, tracking, and reporting of research proposals and ethics applications.
• Ensure compliance with institutional policies and regulatory frameworks.

Skills

Strong organizational skills

Administrative skills

Attention to detail

Data accuracy

Understanding of research processes

Funding mechanisms

Multi-tasking

Communication and coordination

Excel

Databases

Reporting tools

Scopus

ORCID

RIMS

Education

Bachelor's degree (Master's preferred) in relevant field

Tools

Scopus

ORCID

RIMS

Job description

1 JOB DETAILS

Position Title Research Administrator Reports to Dean of Research and Innovation Department Research and Innovation

2 JOB PURPOSE

The Research Administrator provides operational and administrative support for the effective implementation of the University s research and innovation activities The role ensures efficient coordination of research processes funding administration compliance tracking and documentation supporting faculty and leadership in delivering high- quality compliant and impactful research aligned with institutional strategy and accreditation requirements

3 KEY ACCOUNTABILITIES

Research Administration amp Coordination Coordinate day-to-day research activities across colleges and research units Maintain centralized records of research projects grants and outputs Support the implementation of research workflows SOPs and procedures Act as the first point of contact for faculty on research-related administrative matters

Grant amp Funding Administration Support the preparation submission and tracking of research proposals Maintain a database of funding opportunities local and international Track grant approvals contracts and disbursements Coordinate communication with funding agencies e g R amp IA international bodies

Research Compliance amp Ethics Support submission and tracking of research ethics applications Maintain records of ethics approvals renewals and compliance requirements Ensure documentation aligns with institutional policies and regulatory frameworks Assist in preparing compliance reports for audits and accreditation e g ISA

Research Quality amp Compliance Ensure research activities comply with institutional quality standards and regulatory requirements Oversee ethical review frameworks and research compliance mechanisms Support internal and external research audits reviews and accreditation requirements

Data Management amp Reporting Maintain up-to-date research databases publications grants citations KPIs Support preparation of periodic research reports and dashboards Ensure accuracy and completeness of data for ranking accreditation and reporting Assist in data collection for national indicators e g MoE QS THE

Research Events amp Capacity Building Support Coordinate logistics for research workshops seminars and training programs Support organization of conferences and research-related events Assist in communication and promotion of research initiatives

Documentation amp Process Support Maintain organized records of research policies procedures and templates Support implementation of standardized research workflows and systems Assist in tracking action items from research committees and meetings

Communication amp Stakeholder Support Liaise with faculty research centres finance HR and external partners Facilitate communication between researchers and administrative units Provide guidance to staff on research processes templates and requirements

Authority amp Decision-Making Delegated Operates under supervision of the Assistant Dean Dean of Research and Innovation Responsible for coordination tracking and administrative execution No authority for financial approvals or policy decisions Escalates issues related to compliance delays or risks

Key Performance Indicators KPIs of research data accuracy and completeness Timeliness of research reporting and submissions Number of proposals supported and tracked Turnaround time for administrative processing ethics submissions reports Compliance tracking accuracy ethics funding documentation Number of funding opportunities circulated to faculty Faculty satisfaction with research administrative support Contribution to accreditation and ranking data submissions

4 QUALIFICATIONS, EXPERIENCE, & SKILLS

Education Bachelor s degree (Master s preferred) in a relevant field (e.g., Business Administration, Research Management, Engineering, Science).

5. COMPETENCIES: Strong organizational and administrative skills High attention to detail and data accuracy Understanding of research processes and funding mechanisms Ability to manage multiple tasks and deadlines Strong communication and coordination skills Proficiency in Excel, databases, and reporting tools Familiarity with research systems (e.g., Scopus, ORCID, RIMS) is an advantage. Applications are accepted from Omani nationals only.

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