Luxury Hospitality Accounts Payable Specialist

FAENA; As Sudiyah; On-site; OMR 10,000 - 15,000; Full time

Job summary

FAENA in Oman is seeking an Accounts Payable professional to ensure timely vendor payments, accurate invoice processing, and strict adherence to our financial policies. You will support the integrity of our vendor relationships and uphold the high standards of the Faena brand.

You will collaborate with Purchasing, Receiving, and department leaders to maintain audit-ready records, reconcile statements, and produce AP reports that drive strategic finance decisions.

Qualifications

• Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high-volume environments.
• Strong understanding of end-to-end AP cycles, vendor reconciliation, and international payment procedures.
• Working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent), with strong Excel capabilities.
• Exceptional attention to detail, analytical thinking, and time-management skills.
• Ability to thrive in a pre-opening environment — adaptable, solutions-driven, and calm under pressure.
• Demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships.
• Fluency in English; Arabic proficiency is an advantage.

Responsibilities

• Coordinate with Purchasing, Receiving, and department leaders to ensure all invoices and Purchase Orders are accurately collected, verified, and entered into the financial system.
• Match invoices against approved POs and receiving documentation to confirm accuracy before posting to Accounts Payable.
• Track payment due dates and process approved payments in alignment with Faena financial policies and vendor agreements.
• Maintain a structured, compliant filing system for all invoices, PO documentation, and receipts in both physical and digital formats.
• Proactively investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes.
• Handle supplier inquiries with professionalism, providing timely resolutions and reinforcing Faena as a trusted, high-quality hospitality partner.
• Liaise with vendors to document follow-ups, explanations, and outcomes, ensuring clear audit trails and transparency.
• Reconcile vendor statements with internal records to ensure payables remain current, accurate, and audit-ready.
• Prepare regular AP reports — including aging summaries and variance analysis — to support finance leadership and strategic planning.
• Support internal and external audits by providing required documentation, clarity, and accurate records.
• Maintain impeccable audit trails and ensure all payment activities conform to Faena and corporate finance standards.
• Execute responsibilities within established SOPs, financial protocols, and Faena brand standards, ensuring consistency and operational excellence.
• Partner with Purchasing, Cost Control, Receiving, and Operations to maintain alignment on payment cycles, contract compliance, and budget considerations.
• Ensure invoices and POs are properly validated, coded, and approved by relevant HODs before processing.
• Continuously seek opportunities to enhance AP efficiency, accuracy, and innovation.
• Uphold all Health, Safety, and Environment (HSE) standards, fostering a culture of responsibility and refinement in every financial interaction.
• Perform additional duties or tasks as requested by leadership with discretion, professionalism, and commitment to excellence.

Skills

Attention to detail

Analytical thinking

Time management

Vendor relationship management

Discretion with financial data

Organizational skills

Problem-solving

Tools

SUN

Oracle

ERP systems

Job description

FAENA in Oman is seeking an Accounts Payable professional to ensure timely vendor payments, accurate invoice processing, and strict adherence to our financial policies. You will support the integrity of our vendor relationships and uphold the high standards of the Faena brand.

You will collaborate with Purchasing, Receiving, and department leaders to maintain audit-ready records, reconcile statements, and produce AP reports that drive strategic finance decisions.