Insurance Specialist

gu-recruitment; Muscat; On-site; OMR 9,000 - 13,000; Full time

Job summary

gu-recruitment seeks an Insurance Specialist to manage all insurance activities across the company’s asset portfolio, including marine, aviation, and vehicle classes. You will ensure lifecycle coverage, compliance, and proactive risk mitigation with insurers and brokers.

Responsibilities include policy placement, renewals, documentation, audits, and bank reporting, while monitoring deadlines and renewals. English proficiency is mandatory; additional languages are a plus.

Qualifications

• Proven experience in marine insurance within an insurer, shipowner/operator, or brokerage.
• Strong understanding of marine, aviation, vehicle, and other corporate assets insurance.
• Excellent communication and documentation skills; detail-oriented and analytical.
• Ability to manage multiple insurance workflows simultaneously.
• Fluent English; French or Spanish a plus due to international activities.

Responsibilities

• Insurance Administration & Compliance: manage placement, renewal, and administration of policies (H&M, P&I, War Risk, Liability, etc.).
• Review terms for contractual and regulatory compliance; maintain up-to-date insurance schedules.
• Ensure timely receipt and archiving of certificates, endorsements, quotations, invoices, and payments.
• Coordination & Communication: liaise with brokers and insurers; align with internal units on obligations and standards.
• Support audits, due diligence processes, and bank reporting.
• Risk Monitoring & Claims Support: monitor coverage and renewal deadlines; assist claims with documentation and liaison.
• Identify emerging risks and propose mitigation; provide internal reporting on status and progress.
• Financial & Reporting Duties: verify invoices and track premium payments; prepare internal reports on risk exposure and renewal pipelines.

Skills

Effective communication

Coordination

Documentation handling

Analytical thinking

Attention to detail

Marine insurance knowledge

Job description

1. Position Summary

The Insurance Specialist is responsible for managing all insurance-related activities across the company’s asset portfolio, including marine, aviation, vehicle, and other asset classes within company activities. The role ensures that all assets remain adequately insured throughout the entire lifecycle of each deal, that insurance documentation fully complies with contractual and regulatory requirements, and that insurance risks are proactively identified, monitored, and mitigated in close coordination with internal teams and external insurers and brokers.

2. Key Responsibilities

Insurance Administration & Compliance

• Manage placement, renewal, and administration of insurance policies including H&M, P&I, War Risk, Liability, and other relevant policies or general insurance agreements.
• Review insurance terms in contractual documents to ensure compliance with company and regulatory requirements.
• Maintain accurate and up-to-date insurance schedules, including policy terms, coverage limits, deductibles, and premium timelines.
• Ensure timely receipt, verification, and archiving of insurance certificates, endorsements, quotations, debit notes, invoices, and proof of premium payments.

Coordination & Communication

• Communicate with insurance brokers, insurers regarding policy placement, renewals, and ongoing insurance requirements.
• Work closely with internal company units to align on insurance obligations and documentation standards.
• Provide insurance-related support for audits, due diligence processes, and bank reporting.

Risk Monitoring & Claims Support

• Monitor key insurance obligations under contractual documents, including compliance with minimum coverage and renewal deadlines.
• Support the claims process, including documentation collection, coordination with insurers/brokers, and internal reporting.
• Identify emerging insurance risks and propose appropriate mitigation measures.

Financial & Reporting Duties

• Verify insurance invoices, debit notes, and track premium payments
• Track premium payments, renewal schedules, and insurer commitments.
• Prepare internal reports on insurance status, risk exposure, claims progress, and renewal pipelines.

Requirements

Professional Background

• Proven experience in marine insurance gained within an insurance company, shipowner/operator, or insurance brokerage.
• Strong understanding of insurance for marine, aviation, vehicle, and other corporate assets.

Skills & Competencies

• Excellent communication, coordination, and documentation-handling skills.
• Strong analytical abilities and high attention to detail.
• Ability to manage multiple insurance workflows simultaneously.

Languages

• English — professional working proficiency (mandatory).
• French or Spanish — considered a strong advantage due to the company's international activities.