Document Controls Manager

Parsons; As Sudiyah; On-site; OMR 3,000 - 5,400; Full time

Job summary

Parsons is seeking an experienced Document Controls Manager in Oman to lead the document control team, provide technical guidance, and ensure project deliverables meet schedule. The role focuses on EDMS like SharePoint, setting standards, and coordinating with the PM and client counterparts.

You will train staff, conduct performance evaluations, manage mailbox traffic, and support startup and close-out activities across prime contracts, with 20+ years in the field and 10+ as a manager.

Qualifications

• Bachelor's degree required.
• 20+ years of related work experience with at least 10+ years as Document Controls Manager.
• Proven experience using an EDMS software.

Responsibilities

• Lead document control staff and establish standards.
• Prioritize workloads to meet project schedules.
• Manage SharePoint libraries and electronic documentation.
• Provide training and performance feedback to staff.

Skills

Document control

EDMS software

Leadership

Training & development

Education

Bachelor's degree

Tools

SharePoint

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

Parsons is looking for an amazingly talented Document Controls Manager to join our team!

What You'll Be Doing:

• Provides technical guidance to lower-level staff assigned to the Document Control department.
• Prioritizes, assigns and monitors workload to ensure project deliverables meet schedule.
• Establishes clear/concise work standards and goals for staff.
• Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary.
• Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).
• Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.
• Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.
• Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups. Provides backup support to document control staff for processing daily incoming mailbox traffic. Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.
• Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.
• Provides document control orientation briefing and materials to new hires.
• Provides training and guidance to document control staff and program team members on use of software tools and resources. Conducts informal lunch-time training sessions on use of the program's forms and templates.
• Conducts goal plan review meetings with staff.
• Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Bachelors degree in any field.
• Minimum 20 years of related work experience with at least 10+ years as Document Controls Manager (or an equivalent combination of formal education and work experience.
• Proven experience using an EDMS software.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!