Workplace Coordinator

Ministry of Health New Zealand; Auckland; On-site; NZD 62,000 - 80,000; Part time

Job summary

The Ministry of Health New Zealand in Auckland is seeking a part-time Workplace Coordinator to help keep people, spaces and services running smoothly. The 20-hour per week role is a fixed-term position until December 2027 with flexible hours across 3-5 days.

You’ll provide frontline workplace support, coordinate facilities, and contribute to safe, compliant office services. This role involves contractor management, health and safety inductions, data reporting, and improving processes while

Qualifications

• Strong administration and computer skills.
• Excellent relationship management with internal/external stakeholders.
• Knowledge of health and safety best practices and safe workplace maintenance.
• Strong organisational skills with attention to detail and deadlines.
• Customer-focused, team-oriented approach with process improvement mindset.

Responsibilities

• Provide first-line support for workplace and office services inquiries via phone, email, and in person.
• Coordinate facilities and office services activities, including contractor management, safety inductions, requests, and invoicing.
• Maintain facilities information, data entry, records management, and reporting.

Skills

Administration

Customer service

Relationship management

Health & safety

Attention to detail

Job description

• Auckland based | Fixed term | Part-time 20 hours
• Fixed term until December 2027
• Keep people, spaces and services running smoothly
• Range of $62,159 - $80,205, dependent on experience

Ko tōu ake mahi - What you’ll do

Join our team as a Workplace Coordinator in our Ellerslie office. This rare part-time opportunity is expected to run until December 2027, with flexible hours that can be worked across 3-5 days to suit your lifestyle. We're also open to discussing fewer hours for the right candidate.

This position plays a key role in ensuring the Ministry’s workplaces operate smoothly by connecting the right people and providing front-line customer service, administrative support, and facilities coordination, while helping deliver safe, efficient, and high-quality property and office services.

Key Responsibilities

• Provide first-line support for workplace and office services enquiries from employees, visitors, and stakeholders via phone, email, and in person.
• Coordinate facilities and office services activities, including contractor management, health and safety inductions, customer requests, and invoice processing.
• Maintain facilities information and reporting systems, ensuring accurate data entry, documentation, records management, and reporting.
• Support property and facilities projects, such as office moves, workspace reconfigurations, procurement activities, and process improvement initiatives.
• Deliver excellent customer service and compliance outcomes by building strong relationships, supporting events, and helping uphold health, safety, security, and Treaty of Waitangi obligations.

Ko ngā pūkenga ōu - What you’ll bring

• Strong administration and computer skills, with the ability to manage multiple systems and processes efficiently.
• Excellent relationship management skills, building positive relationships with internal and external stakeholders.
• Knowledge of health and safety best practices and a commitment to maintaining a safe workplace.
• Strong organisational skills, with exceptional attention to detail and the ability to manage competing priorities and deadlines.
• A customer-focused, team-oriented approach, with a commitment to delivering high-quality service and continuously improving processes.

To help set you up for success, you'll spend approximately one week in Wellington at the start of your role, immersing yourself in our fast-paced environment, connecting with the wider team, and gaining valuable hands-on experience to take back to Auckland.

Ngā hua o tō mātou whare - What we bring

Discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, we value the authentic ‘you’, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.

We are committed to fostering an inclusive and respectful environment, welcoming applicants from diverse backgrounds. We value the unique perspectives and experiences each individual brings.

Please contact us if you require any support to ensure the recruitment process is accessible.