Team Administrator

beca; Auckland; On-site; NZD 52,000 - 70,000; Full time

Job summary

Beca's Digital Services team in Auckland is seeking a Team Administrator to keep the team running smoothly. This permanent, full-time role is based in the office five days a week, with some flexibility to work from home occasionally.

You will provide high-quality administrative support, assist with onboarding/offboarding, calendar management, and travel, leave, and timesheet processes. You’ll also support project delivery and maintain systems and records to help the team operate at its best.

Qualifications

• Minimum 2 years administrative experience and the ability to work effectively with multiple stakeholders.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills tailored to different audiences.
• Experience with Microsoft 365, SharePoint, and Oracle is advantageous.
• Comfortable in a dynamic environment with proactive problem-solving.

Responsibilities

• Provide end-to-end administrative support to keep operations running smoothly.
• Coordinate meetings and calendars, prepare agendas, take minutes, and track actions.
• Support onboarding/offboarding, travel, leave, and timesheets.
• Assist project delivery through project administration and financial tasks.
• Maintain systems, documents, and records; archive and manage org charts.
• Support office management tasks like purchasing and stationery.
• Provide PA support to a senior team member, a minor portion of time.

Skills

Administrative experience

Stakeholder management

Organisational skills

Microsoft 365

SharePoint

Oracle

Communication skills

Tools

SharePoint

Oracle

Microsoft 365

Job description

Te whiwhinga mahi | The opportunity

Our Digital Services team in Auckland is looking for a Team Administrator to help keep the team running smoothly and efficiently. This is a permanent, full-time role based in the office five days a week, with some flexibility to work from home on occasion.

This is a rewarding role where your focus will be on providing high‑quality administrative support that enables the team to operate at their best. You'll play a key role in supporting day‑to‑day activities and creating an organised, efficient working environment.

Our vibrant and diverse team offers a collaborative, supportive, and engaging environment where no two days are the same. You can expect variety in your work, along with opportunities and challenges shaped by your curiosity, initiative, and proactive approach.

Overall, you will be responsible for:

• Providing proactive, end‑to‑end administrative support, ensuring day‑to‑day operations run smoothly.
• Coordinating meetings and calendars, including preparing agendas, taking minutes, and managing follow‑up actions; experience with SharePoint is desirable.
• Supporting staff through onboarding and offboarding processes and helping organize and track travel, leave, and timesheets.
• Supporting project delivery through project administration and financial management tasks; experience with Oracle will be highly regarded.
• Maintaining systems, documentation, and records, including document editing and formatting, archiving, and organisational charts.
• Supporting office management activities such as purchasing, PPE tracking, stationery ordering, and mail coordination.
• Providing Personal Assistant support to assist a senior member of the team (this will constitute a minor proportion of your working week).

Ko wai koe | About you

You enjoy making things happen and bring a strong delivery focus through effective administrative and organisational support. You take pride in enabling a high‑performing team and work with professionalism, discretion, and sound judgement.

You bring positive energy, are highly organised, and communicate clearly and confidently. Comfortable working in a dynamic environment, you're motivated by helping others and enjoy being a trusted team member who contributes to making everyday better.

You’ll bring:

• Minimum 2 years administrative experience and the ability to work effectively with multiple stakeholders.
• Creative thinking and a solutions‑focused approach that builds strong working relationships.
• Confident written and verbal communication skills, with the ability to adapt your style for different audiences.
• A positive attitude and enjoyment of problem‑solving, particularly in times of ambiguity.
• A proactive, self‑sufficient working style with strong attention to detail.
• Resilience and adaptability when navigating change or competing priorities.
• Excellent organisational skills and the ability to manage multiple, shifting deadlines.

You’ll be comfortable working within a Microsoft 365 environment and confident using digital tools for document management and collaboration. You're open to new and efficient ways of working. Experience using SharePoint and Oracle is an advantage.

Ngā āhuatanga kei a mātou | What we offer

A career with Beca will provide you with:

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Flexible working arrangements to balance your personal / family commitments.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.
• Excellent benefits provided to all staff - including discounted health insurance, discounts on gym memberships, and a number of social club events.

Beca prides itself on supporting a diverse and inclusive culture - open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.