TSI Logistics Administration Coordinator

Foodstuffs South Island Limited; Christchurch; On-site; NZD 48,000 - 62,000; Full time

Benefits offered by this job

Free car parking

On-site café

Southern Cross health insurance

Flexible working considerations

Parental leave support

Job summary

Foodstuffs South Island Limited is seeking an TSI Logistics Administration Coordinator to support transport operations, handle supplier payments and maintain key transport information. You will work with drivers, contractors and service providers, ensuring day-to-day tasks are completed accurately and on time. This 8-month fixed-term role covers parental leave.

You will contribute to procedures and drive efficiency while staying organised and professional in a dynamic logistics environment.

Qualifications

• Experience in an administration, customer service or office support role.
• Exposure to accounts-related activities and financial documentation.
• Strong capability across Microsoft Office applications.
• Professional and approachable telephone manner.
• Ability to communicate with a variety of people and adapt to situations.
• Interest in contributing ideas to improve efficiency.

Responsibilities

• Process carrier, supplier and fleet maintenance invoices.
• Update transport charges, fuel adjustment rates and related information.
• Monitor shared communications channels and action enquiries.
• Coordinate documentation requirements with drivers, contractors and service providers.
• Contribute to SOPs and initiatives to strengthen consistency.

Skills

Administration

Customer service

Accounts knowledge

MS Office proficiency

Telephone manner

Interpersonal skills

Tools

Microsoft Excel

Invoicing software

Job description

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Business Unit: TSI Logistics

Job Type: Fixed Term/Project

Job End Date:

About the role:

As the TSI Logistics Administration Coordinator, you'll help keep the wheels turning behind the scenes by providing essential support across our transport operations. From handling supplier payments to maintaining key transport information, you'll make sure important day-to-day activities are completed on time and to a high standard.

Working alongside team members, contractors and service providers, you'll be a go-to person for coordinating information, resolving queries and keeping things on track. You'll also have the opportunity to contribute ideas that make tasks simpler and improve efficiency.

This is an 8 month fixed - term role covering Parental Leave. Key Accountabilities

• Process carrier, supplier and fleet maintenance invoices, including investigating and resolving discrepancies.
• Update transport charges, fuel adjustment rates and related information within operational platforms.
• Monitor shared communications channels and ensure enquiries are actioned promptly.
• Coordinate documentation requirements with drivers, contractors and service providers.
• Contribute to standard operating procedures and initiatives that strengthen consistency.

About you:

You'll be someone who enjoys staying organised, takes pride in getting the details right, and follows through on commitments. You build rapport easily, communicate with confidence, and approach challenges with a practical mindset. Ideally, you'll also bring:

• Experience in an administration, customer service or office support position.
• Exposure to accounts-related activities and financial documentation.
• Strong capability across Microsoft Office applications.
• A professional and approachable telephone manner.
• Confidence working with a variety of people and adapting to different situations.

Curiosity, initiative and an interest in trying new ideas that can make work simpler, more effective or more efficient.

• Experience within transport, freight, warehousing or a similar environment would be beneficial.

Don't Meet Every Requirement? We encourage you to apply anyway. We are looking for individuals with diverse experiences and are keen to hear from those who believe they have the drive and potential to succeed in this role.

About us:

We’re a team of 14,000 who make sure South Islanders have access to the groceries and essentials they need. Proudly 100% Kiwi-owned and operated, our co-operative has more than 160 PAK’nSAVE, New World, Four Square and On the Spot stores feeding the South Island.

We value being at the heart of our communities, like we’ve always been, to make the South Island a better place – for today and for many generations to come. From sunny Golden Bay all the way to Stewart Island, there’s a Foodstuffs store serving you and your whānau.

Our success is down to our people who bring their skills, experience, passion, and expertise to make Foodies an amazing and rewarding place to work. Our co-op has a wide variety of roles to offer, and endless opportunities for development.

Our values:

At Foodies, together we drive success to be our best and care for our whānau. We recognise that it takes a collective effort to achieve success, and we thrive on fostering a culture of collaboration to drive innovation and embracing challenges as a united team. We are committed to supporting our people, and to positively impact the lives of South Islanders every day.

• Our approach to flexible working is based on trusting and empowering our people to manage their time and deliver results while balancing the needs of their personal lives.
• We’re committed to equitable outcomes, and we offer additional paid parental leave, free period products and financial health checks to name a few.
• We support your wellbeing with Southern Cross health insurance for you and your family after a qualifying period, discounts at local gyms, and access to online wellbeing tools.
• We offer continuous learning and professional growth, as well as access to our extensive online training library and endless opportunities.
• We’re proud of our supportive team environment, and our positive and friendly culture that’s made fun by regular social events!
• We’re a Pride Pledge organisation, and we are committed to an inclusive workplace where everyone thrives, every day and we celebrate our diversity as strength.
• Our Hornby based office has free carparking, an in-house café.