Timetabling and Enrolment Coordinator

University of Auckland; Auckland; On-site; NZD 64,000 - 79,000; Full time

Benefits offered by this job

Flexible working arrangements

Five weeks’ annual leave

Up to 6.75% employer superannuation

Ongoing learning and development

Discounted parking

Parental leave

Childcare options

Staff discounts and wellbeing benefits

Job summary

The University of Auckland is seeking two Timetabling and Enrolment Coordinators to join the Student and Scholarly Services team. You will help deliver a smooth, student-centred enrolment experience, working on timetabling, room allocation and enrolments across the university.

These roles are full-time (37.5 hours/week); one is permanent and the other is a 16-month fixed-term contract. Salary range is $63,600 – $79,300 per annum, dependent on experience and qualifications.

Qualifications

• Experience in an administrative or coordination role, ideally within a large or complex organisation.
• Confidence working with databases, systems, or scheduling tools, with strong attention to accuracy.
• The ability to manage competing deadlines while remaining calm and solutions-focused.
• Clear and friendly communication skills, and a collaborative approach to working with others.
• A genuine commitment to providing high-quality service and supporting positive student experiences.

Responsibilities

• Support timetabling, room allocation and enrolments across the University.
• Work with detailed information and systems, collaborating with colleagues across faculties and service teams.
• Play an important part in ensuring students can confidently navigate their academic pathway.

Skills

Admin coordination

Data systems

Scheduling tools

Attention to detail

Communication skills

Tools

Databases

Scheduling software

Systems

Job description

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University of Auckland – Auckland, North Island

Waipapa Taumata Rau | The University of Auckland

Waipapa Taumata Rau | The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers.

Job Description

We are looking for two Timetabling and Enrolment Coordinator to join our Student and Scholarly Services team and help deliver a smooth, supportive and student-focused enrolment experience.

This role offers the chance to work at the heart of the student journey, supporting how classes are timetabled, rooms are allocated, and enrolments are managed across the University. You will work with detailed information and systems, collaborate with colleagues across faculties and service teams, and play an important part in ensuring students can confidently navigate their academic pathway.

If you enjoy bringing order to complexity, working with systems and data, and being part of a team that values collaboration and continuous improvement, this could be a great fit.

These roles are full-time, 37.5 hours per week. one is permanent and the other on a 16-month fixed term contract. The salary range for this role is $63,600 - $79,300 per annum depending one experience and qualifications.

For more detailed information, please refer to theposition description.

The Timetabling and Enrolment team is part of Student and Scholarly Services and plays a vital role in supporting students at key moments in their academic experience. The team is known for its collaborative, supportive culture and its commitment to delivering accurate, reliable, and student-centred services.

You will join a team that values shared learning, open communication, and taking pride in work that directly supports student success.

You are organised, detail-focused, and enjoy working behind the scenes to make things run smoothly. You bring experience in administrative coordination and feel comfortable working with systems, data, and multiple priorities.

You will bring:

• Experience in an administrative or coordination role, ideally within a large or complex organisation
• Confidence working with databases, systems, or scheduling tools, with strong attention to accuracy
• The ability to manage competing deadlines while remaining calm and solutions-focused
• Clear and friendly communication skills, and a collaborative approach to working with others
• A genuine commitment to providing high-quality service and supporting positive student experiences

Experience in a tertiary environment, or with timetabling or enrolment processes, is helpful but not essential - training and support will be provided.

At the University of Auckland, we want our people to feel supported and able to thrive. We offer:

• Flexible working arrangements, including flexible hours and working from home options
• Five weeks’ annual leave
• Up to 6.75% employer superannuation contribution
• Ongoing learning and professional development opportunities

You’ll also have access to discounted parking, generous parental leave, childcare options, and a wide range of staff discounts and wellbeing benefits.

For more information, please visitStaff Benefits.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz