Start Up Coordinator

Optimal Clinical Trials; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

Optimal Clinical Trials in Auckland is seeking a highly organised Start Up Coordinator to join our team. You will prepare clinical trial documentation, coordinate ethics submissions, regulatory approvals, and site requirements to ensure studies are ready to commence on time.

Ideal candidates will have healthcare or clinical research experience, strong attention to detail, and the ability to manage multiple priorities while collaborating with investigators, sponsors, and ethics committees.

Qualifications

• Excellent organizational and coordination skills.
• Experience in healthcare, clinical research, medical administration, or another regulated environment.
• Ability to manage documentation, deadlines, and competing priorities.
• Strong communication and stakeholder relationship skills.
• Knowledge of ICH-GCP is advantageous.

Responsibilities

• Coordinate study start-up activities to support timely activation of clinical trials.
• Prepare and maintain study documentation, schedules, and study-specific guides.
• Responsible for ethics submissions, regulatory approvals, and amendments.
• Track study progress, documentation, and key milestones to keep activities on schedule.
• Collaborate with investigators, Study Coordinators, sponsors, ethics committees, and external vendors.
• Coordinate start-up meetings and the handover of studies to Study Coordinators.
• Maintain quality standards and support compliance with ICH-GCP guidelines.

Skills

Organisational skills

Communication skills

Stakeholder management

Attention to detail

Job description

Location: Grafton, Auckland Central
Contract: Permanent, Full Time
Hours: Monday to Friday

Do you want to contribute to people living longer, healthier, and happier lives?

Optimal Clinical Trials (OCT) is an award-winning New Zealand-owned clinical research organisation dedicated to improving the lives of current and future patients. Through clinical trials, we connect people with innovative research opportunities and help bring new medicines and treatments to patients faster.

Our success comes down to putting people first – from our talented team of medical and research professionals to the volunteers who participate in our studies. We are passionate about delivering high-quality research while creating a supportive and collaborative environment where our people can thrive.

The Opportunity

We are seeking a highly organised and proactive Start Up Coordinator to join our team in Auckland.

You will play a key role in preparing clinical trials for launch, coordinating documentation, regulatory approvals, and site requirements to ensure studies are ready to commence on time.

This is a great opportunity for a strong coordinator with a background in healthcare, clinical research, or another regulated environment to apply their skills in a specialised and rewarding field. If you enjoy managing multiple priorities, working with a range of stakeholders, and keeping processes on track, we'd love to hear from you.

Key Responsibilities

Coordinate study start-up activities to support the timely activation of clinical trials.

Prepare and maintain study documentation, schedules, and study-specific guides.

Responsible for ethics submissions, regulatory approvals, and amendments.

Track study progress, documentation, and key milestones to keep activities on schedule.

Collaborate with investigators, Study Coordinators, sponsors, ethics committees, and external vendors.

Coordinate start-up meetings and the handover of studies to Study Coordinators.

Maintain quality standards and support compliance with ICH-GCP guidelines.

What You'll Bring

Strong organisational and coordination skills, with excellent attention to detail.

Experience in healthcare, clinical research, medical administration, or another regulated environment.

Confidence managing documentation, deadlines, and competing priorities.

Excellent communication skills and the ability to build effective stakeholder relationships.

A proactive, solutions-focused approach and a willingness to learn.

Clinical research or study start-up experience and knowledge of ICH-GCP would be advantageous.

Why Join OCT?

Be part of an industry helping bring new medicines and treatments to patients faster.

Join an award-winning, high-growth New Zealand organisation making a real difference in people's lives.

Work alongside experienced medical, research, and operational professionals passionate about delivering world-class clinical research.

As part of the NZCR Group, including NZCR, CMAX and Fusion Clinical Research across New Zealand and Australia, you'll have opportunities to learn from experienced experts, contribute to cross-functional initiatives, and explore future career pathways.

Be part of a supportive, collaborative, and high-performing culture where people genuinely care about each other and the participants we serve.

Enjoy the Boost Employee Benefits Programme, workplace perks, and an active Social Club with regular events and activities.

Ready to help move medicine forward?

If you're an organised, proactive coordinator looking to apply your skills in a meaningful healthcare environment, we'd love to hear from you.

Applicants must already have the legal right to work in New Zealand to be considered for this role.