Sports Office Manager

Kristin School; Upper Harbour; On-site; NZD 70,000 - 95,000; Full time

Benefits offered by this job

School holidays off

Welcoming team environment

Staff recognition programme

Retailer discounts

Free car parking onsite

Staff tuition fee discount

Professional learning support

Wellbeing incentives

Job summary

Kristin School in Albany (Auckland) is seeking a proactive Sports Office Manager to lead the daily operational pulse of the Sports Office. Reporting to the Director of Sport, you will coordinate sport programmes, fixtures, and events, working with managers, TiCs, coaches, students and whānau to deliver a standout sporting experience.

This full-time, term-time role requires working five non-term weeks a year and offers a welcoming team, free onsite parking, and professional development

Qualifications

• Proven experience in sports administration, operational management, or events coordination.
• High-level time management with ability to juggle priorities under pressure.
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint) and Google Workspace; quick system adoption.

Responsibilities

• Oversee day-to-day administrative functions of the Sports Office and coordinate departmental meetings.
• Drive logistics and operational delivery for major events and tournaments; arrange travel, vans and accommodation.
• Maintain student sports records, awards, and participation data; liaise with sport organisations.
• Curate and update Kristin Sports social media channels; ensure schedules and handbooks are accurate.
• Coordinate kit and staff uniform ordering, inventory, and delivery timelines.
• Ensure RAMS forms and hazard registers are completed for all events and trips.

Skills

Proven Experience

Organisational Excellence

Digital Capability

People & Communication Skills

Interpersonal Skills

Licence & Compliance

Tools

Microsoft 365

Google Workspace

Job description

• Permanent, full-time across 44 weeks (0.92FTE)
• Commencing 20 January 2027
• Albany location with free car parking

Kristin School is a premier, independent, co-educational, non-denominational school catering to students from Early Learning through to Year 13. Offering both the International Baccalaureate (IB) and NCEA curricula, our vision is to provide a superior, all-round education that prepares students to become responsible global citizens who think creatively, reason critically, and learn enthusiastically.

Driven by our core values—Progress with vision, integrity and love,we know that our success relies on attracting and retaining the best people.

The opportunity | Te Whiwhinga mahi

We are seeking a proactive, highly organised, and collaborative Sports Office Manager to lead the daily operational and administrative pulse of our vibrant Sports Office.

Reporting directly to the Director of Sport, you will ensure seamless behind-the-scenes coordination across all sport programmes, fixtures, and events. You will work closely with Sports Managers, Teachers in Charge (TiCs), coaches, students, and whānau to deliver an exceptional school-wide sporting experience. This role is full-time during term time and requires working 5 non-term weeks across the year.

Key Responsibilities

• Office Operations & Administration: Oversee the day-to-day administrative functions of the Sports Office, coordinate departmental meetings, and support managers for all school sports.
• Event & Tournament Logistics: Drive logistics and operational delivery for major events, including House Swimming, Cross Country, House Sports Days, Middle and Senior School Sports Assemblies, and the prestigious annual Kristin Sports Awards Dinner. Book travel, vans, and accommodation for regional and national Tournament Weeks.
• Student Data & Systems: Maintain student sports records, awards, and participation data; liaise with College Sport Auckland and School Sport NZ (SSNZ); and prepare data for reporting cycles.
• Communications & Digital Media: Curate and update the Kristin Sports social media channels (e.g., Instagram) and ensure web pages, schedules, and registration handbooks are accurate, engaging, and aligned with school brand guidelines.
• Uniform & Kit Procurement: Liaise with apparel suppliers to coordinate team kit and staff uniform ordering, inventory replenishment, and delivery timelines.
• Health, Safety & Child Protection: Work alongside delegated staff to ensure comprehensive Risk Assessment Management System (RAMS) forms and hazard registers are completed for all sporting events, offsite trips, and tournaments.

To be successful in this role, you will bring:

• Proven Experience: Demonstrated success in sports administration, operational management, or events coordination.
• Organisational Excellence: High-level time management, the ability to juggle multiple priorities under pressure, and meticulous attention to detail.
• Digital Capability: Proficiency in Microsoft 365 (Excel, Word, PowerPoint), Google Workspace. Ability to pick up new systems quickly.
• People & Communication Skills: Clear, professional written and verbal communication, with the ability to build rapport and trust across students, parents, staff, coaches, and sports organisations.
• Interpersonal Skills: Passionate about sport, a collaborative team player with high vitality, initiative, and a great sense of humour.
• Licence & Compliance: A current, clean full New Zealand Driver Licence and a valid Comprehensive First Aid Certificate (or willingness to obtain one).

Kristin will provide a welcoming and supportive environment along with the following benefits:

• School holidays off with our term-time-only schedule
• Welcoming and supportive team environment
• Staff recognition programme
• Access to retailer discounts
• Free car parking onsite
• Staff tuition fee discount
• Support for professional learning and development
• Flu vaccinations, staff gymnasium, EAP services, and other wellbeing incentives

Kristin is committed to the safety and wellbeing of all students. This position is subject to a safety check in accordance with the Children's Act 2014, which includes a Police vet, reference checks, and identity verification. Applicants must disclose any relevant convictions or findings at the time of application.