Specialist Administrator Seed (Fixed term)

Farmlands; Christchurch; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Sick leave from Day 1

Birthday leave

Training access The Greenhouse

Staff discounts

Shareholding offer

Parental support

Job summary

Farmlands Te Whenua Tāroa is seeking a Specialist Administrator Seed for a 12-month fixed-term maternity cover. You will link seed vendors, field team and clients, manage stock and orders to keep supply moving.

Key duties include raising POs linked to seed sales, stock receipt and accurate recording in the seed stock control system, processing invoices and completing end-of-month procedures, and responding to client queries to connect people with field staff.

Qualifications

• Passion for rural, farming, agricultural or horticultural industries.
• Previous administration experience plus customer service, customer experience or sales.
• Experience providing regular, accurate information and reporting.
• Experience in stock control, purchasing or invoice processing (desirable).
• Strong attention to detail, accuracy and time management.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and a core CRM system, ideally Microsoft Dynamics 365.
• Numerical literacy and understanding of seed orders, stock receipting and supplier invoicing.
• Strong problem-solving skills, ownership of enquiries to resolution.
• Ability to build good working relationships with vendors, shareholders and field staff.
• Analytical, process-oriented with initiative to work independently and in a team.
• Flexibility and calm in deadline-driven environments.

Responsibilities

• Raise purchase orders linked to seed sales orders and liaise with seed vendors on ETAs and stock availability.
• Receipt all stock and ensure accurate inventory in seed stock control system, including stock transfers.
• Check and pass stock and freight invoices for payment, and complete end-of-month procedures.
• Respond to client account queries, seed information requests and orders, connecting people with field staff as needed.
• Work with Technical Field Sales, shareholders, seed companies and transport companies to keep supply running smoothly.

Skills

Customer service

Stock control

Invoice processing

Attention to detail

Time management

Verbal & written communication

CRM proficiency

Tools

Microsoft Office

Microsoft Dynamics 365

CRM system

Job description

• Competitive remuneration + benefits

• Flexible working conditions + free parking

• Kiwi-owned Brand - Aotearoa's largest farming co-operative

Mō te whai waahi | About the opportunity

This is a 12 month fixed term role, covering maternity leave. You’ll be the link between seed vendors, our field team and clients, keeping stock and orders moving

• Raise purchase orders linked to seed sales orders and liaise with seed vendors on ETAs and stock availability.

• Receipt all stock and make sure inventory is accurately recorded in our seed stock control system, including completing stock transfers.

• Check and pass stock and freight invoices for payment, and complete end-of-month procedures.

• Respond to client account queries, seed information requests and orders, connecting people with the right field staff when more knowledge is needed.

• Work with our Technical Field Sales team, shareholders, seed companies and transport companies to keep supply running smoothly and priorities on track.

Mōhou ake | About you

Someone who will thrive as a Specialist Administrator Seed will have:

• A passion for rural, farming, agricultural or horticultural industries.

• Previous administration experience, plus experience in customer service, customer experience or sales.

• Experience providing regular, accurate information and reporting.

• Experience in stock control, purchasing or invoice processing (desirable).

• Strong attention to detail, accuracy and time management skills.

• Excellent verbal and written communication skills.

• Proficiency with Microsoft Office and a core CRM system, and ideally Microsoft Dynamics 365.

• Numerical literacy and an understanding of how seed orders, stock receipting and supplier invoicing fit together.

• Strong problem-solving skills, taking ownership of enquiries and seeing them through to resolution.

• The ability to build good working relationships with vendors, shareholders and field team members.

• An analytical, process-oriented approach, with the initiative to work independently and as part of a team.

• Flexibility, and the ability to stay calm in a deadline-driven environment.

Mō ngā painga | About the benefits

You’ll be rewarded with:

• Competitive remuneration package

• Sick leave from Day 1

• Paid birthday leave

• Access to training through our online library, The Greenhouse

• Staff discounts at Farmlands Retail Stores

• Exclusive Farmlands shareholding offer providing access to a vast array of discounts with our Card Partners

• Additional support for parents

Mō matou | About us

At Farmlands Te Whenua Tāroa, New Zealand’s largest farming co-operative, we’re driven by three core values: Be You, Minds Open, and See It Through. We support NZ farmers and growers to boost profitability and productivity, aiming to be the trusted partner for everyone connected to the land.

With over 1,200 team members across 80+ locations, we offer diverse operations - from retail and feed production to ecommerce and fuel. Join us to be part of a Kiwi-owned brand that values your uniqueness, creativity, and teamwork in a fast-paced, collaborative environment.

You must have the legal right to work in New Zealand. Pre-employment checks include references, Ministry of Justice check, right to work, driver’s licence check, and ACC history. Additional checks may apply for some roles.