Seed Supply Administrator | Stock & Vendor Liaison

Farmlands; Christchurch; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Sick leave from Day 1

Birthday leave

Training access The Greenhouse

Staff discounts

Shareholding offer

Parental support

Job summary

Farmlands Te Whenua Tāroa is seeking a Specialist Administrator Seed for a 12-month fixed-term maternity cover. You will link seed vendors, field team and clients, manage stock and orders to keep supply moving.

Key duties include raising POs linked to seed sales, stock receipt and accurate recording in the seed stock control system, processing invoices and completing end-of-month procedures, and responding to client queries to connect people with field staff.

Qualifications

• Passion for rural, farming, agricultural or horticultural industries.
• Previous administration experience plus customer service, customer experience or sales.
• Experience providing regular, accurate information and reporting.
• Experience in stock control, purchasing or invoice processing (desirable).
• Strong attention to detail, accuracy and time management.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and a core CRM system, ideally Microsoft Dynamics 365.
• Numerical literacy and understanding of seed orders, stock receipting and supplier invoicing.
• Strong problem-solving skills, ownership of enquiries to resolution.
• Ability to build good working relationships with vendors, shareholders and field staff.
• Analytical, process-oriented with initiative to work independently and in a team.
• Flexibility and calm in deadline-driven environments.

Responsibilities

• Raise purchase orders linked to seed sales orders and liaise with seed vendors on ETAs and stock availability.
• Receipt all stock and ensure accurate inventory in seed stock control system, including stock transfers.
• Check and pass stock and freight invoices for payment, and complete end-of-month procedures.
• Respond to client account queries, seed information requests and orders, connecting people with field staff as needed.
• Work with Technical Field Sales, shareholders, seed companies and transport companies to keep supply running smoothly.

Skills

Customer service

Stock control

Invoice processing

Attention to detail

Time management

Verbal & written communication

CRM proficiency

Tools

Microsoft Office

Microsoft Dynamics 365

CRM system

Job description

Farmlands Te Whenua Tāroa is seeking a Specialist Administrator Seed for a 12-month fixed-term maternity cover. You will link seed vendors, field team and clients, manage stock and orders to keep supply moving.

Key duties include raising POs linked to seed sales, stock receipt and accurate recording in the seed stock control system, processing invoices and completing end-of-month procedures, and responding to client queries to connect people with field staff.