Project Delivery Coordinator

RGIT Australia; Mount Maunganui; On-site; NZD 85,000 - 120,000; Full time

Job summary

SYOS is seeking a Project Delivery Coordinator in Mount Maunganui to keep complex projects moving. You will work with Project Managers, Product Directors and engineering teams to unblock actions and ensure critical work is completed.

You’ll own planning tools, track milestones and ensure accurate Jira data, while coordinating meetings and documentation to support fast-moving engineering programmes.

Qualifications

• 2+ years’ experience in project coordination, project delivery or a similar environment.
• Experience working with engineering, technical or product development teams is strongly preferred.
• Strong organisational skills and sharp attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities without losing sight of what matters most.

Responsibilities

• Build, maintain and update project plans and schedules with Project Managers.
• Track milestones, dependencies and deliverables as priorities evolve.
• Coordinate project meetings, agendas, rooms and attendees; capture decisions and actions.
• Ensure Jira tickets have correct ownership, status, priority and due dates; flag overdue actions.

Skills

Project coordination

Communication

Organizational skills

Stakeholder management

Hands-on mindset

Education

Engineering degree or technical background

Tools

Jira

Confluence

Job description

Mount Maunganui, Bay of Plenty 3150, New Zealand

Full-time Permanent Associate

Posted 15 Sep 2026

Description

Keep projects moving. Keep people accountable. Make things happen.

At SYOS, we’re building autonomous systems that operate across air, land, sea and subsurface - and we’re moving fast. We’re looking for a Project Delivery Coordinator who loves bringing order to complexity, keeping people accountable and making sure the right things actually get done.

This isn’t a role where you’ll spend your days updating spreadsheets and taking meeting notes.

You’ll be right in the middle of project delivery - working alongside Project Managers, Product Directors and engineering teams to keep plans moving, unblock actions and make sure nothing important falls through the cracks.

What you’ll do

Keep projects moving

• Work with Project Managers to build, maintain and continuously update project plans and schedules.
• Track milestones, dependencies and deliverables as priorities evolve.
• Spot slipping actions early and flag them before they become problems.
• Turn project plans into clear, practical actions for engineering and delivery teams.

Own the project rhythm

• You’ll help make Jira work properly - not just exist.
• Keep tickets accurate, with the right owner, status, priority and due date.
• Follow up on overdue actions and keep people accountable.
• Keep backlogs clean, useful and moving.
• Highlight anything blocked, overdue or at risk.
• Provide a simple weekly view of what’s happening across the project.

Make things happen

• Coordinate project meetings, agendas, rooms and attendees.
• Capture decisions and actions, then follow up until they’re actually closed.
• Coordinate practical project requirements including packing, documentation, shipment preparation and logistics.
• Take care of the coordination around engineering teams so they can focus on engineering.

Support the Project Manager & Product Lead

• Pull together project updates, status reports and presentation material.
• Maintain project documentation, registers and records.
• Keep risk, issue and action logs current.
• Act as the first point of contact for straightforward project questions - sorting what you can and escalating what needs a decision.
• Prepare weekly and monthly project reporting.
• Give stakeholders a clear picture of progress, priorities, risks and anything requiring attention.
• Help establish a consistent delivery rhythm across fast-moving engineering programmes.

What you’ll bring

You don’t need to tick every box. We’re looking for someone who can bring structure, energy and accountability to a busy technical environment.

Ideally, you’ll have:

• 2+ years’ experience in project coordination, project delivery, engineering, manufacturing or a similar environment.
• Experience working with engineering, technical or product development teams is strongly preferred.
• Strong organisational skills and sharp attention to detail.
• The confidence to ask questions, chase actions and hold people accountable.
• Excellent written and verbal communication skills.
• The ability to manage multiple priorities without losing sight of what matters most.
• A practical, hands‑on mindset — you see something that needs doing and get stuck in.
• Experience with Jira and Confluence is advantageous.
• An engineering degree, technical qualification or similar background is advantageous, but not essential.
• Availability for an immediate start.

The SYOS way

We’re building things that haven’t been built before, so there isn’t always a neat playbook.

You’ll need to be comfortable with change, ambiguity and a fast-moving environment. You won’t be sitting on the sidelines waiting for someone to tell you what to do.

We want someone who can bring structure without creating bureaucracy, work confidently with engineers and technical teams, and understand that sometimes the best way to solve a problem is simply to get involved.

You’ll have the opportunity to work across seriously interesting programmes - from uncrewed aircraft and autonomous systems to defence and advanced engineering.