Project Coordinator - Planning, Funding and Outcomes (Secondment)

North Island - Te Manawa Taki Work from where you are; New Zealand; Remote; NZD 60,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking a Projects Coordinator to support planning, funding and outcomes across Te Manawa Taki PFO-wide programmes. Reporting to the General Manager, you will manage schedules, coordination, and documentation, ensuring deliverables stay on track.

You will identify improvements to processes, coordinate stakeholder engagement, and support broader PFO team needs during peak demand. This is a full-time secondment based in Midland.

Qualifications

• Experience in project coordination or similar role.
• Ability to manage multiple priorities and track deliverables.
• Strong communication with diverse stakeholders.
• Proactive in identifying risks, issues and actions.

Responsibilities

• Coordinate and support Te Manawa Taki PFO-wide programmes of work.
• Maintain project schedules and tracking systems.
• Coordinate meetings and stakeholder engagement.
• Maintain project documentation and reporting.
• Monitor risks, issues and actions; track progress.
• Provide day-to-day project coordination support and resources.

Skills

Project coordination

Organisational skills

Attention to detail

Communication

Problem solving

Collaboration

Continuous improvement

Job description

Project Coordinator - Planning, Funding and Outcomes (Secondment)

• Based anywhere in Midland | Te Manawa Taki, Full-time | Secondment Opportunity until July 2027


• Work as part of a national health system focused on improving health outcomes, equity and access for all New Zealanders

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

As a Projects Coordinator, you will provide essential coordination and project support across a range of Te Manawa Taki PFO-wide programmes of work. Reporting to the General Manager, Office of the Regional PFO Director, you will work closely with programme managers and project teams to keep key programmes on track and ensure deliverables are coordinated effectively.

This is a varied and highly collaborative role where you will manage project schedules and tracking systems, coordinate meetings and stakeholder engagement, maintain project documentation, support reporting, and monitor risks, issues and actions. You will be a central point of contact for day-to-day project coordination and will help ensure teams have the information, resources and support they need to deliver.

You will also have the opportunity to identify and implement improvements to project coordination systems and processes, helping the team work more effectively and efficiently. At times, you may provide support to the wider PFO team, including Government Servicing during periods of peak demand, while project coordination remains the primary focus of the role.

About the Team and Location

The Te Manawa Taki PFO Regional Office supports a diverse portfolio of programmes and priorities across the region. You will work alongside programme managers, PFO teams, Health NZ colleagues, commissioning teams, Government Servicing, community health providers and other internal and external stakeholders.

About you

You will bring experience in project coordination or a similar role, with the ability to manage multiple priorities, track deliverables and maintain accurate project information. You will be highly organised, detail-focused and confident coordinating work across different teams and stakeholders.

You will be comfortable identifying risks and issues early, following up actions, managing deadlines and finding practical solutions when priorities change. Strong communication skills and the ability to build positive working relationships will be essential, along with a commitment to continuous improvement and supporting equitable health outcomes.

You will bring:

• Project coordination experience with at least two years' experience in project coordination or a similar role.


• Strong organisation skills with the ability to manage multiple projects, priorities, timelines and deliverables effectively.


• Attention to detail with confidence maintaining accurate records, documentation, reports, schedules and tracking systems.


• Communication skills with the ability to communicate clearly and confidently with programme teams, stakeholders and external partners.


• Project management capability with experience using project management tools and systems to track tasks, milestones, risks and issues.


• Problem solving ability with the ability to identify emerging issues, anticipate risks and contribute practical solutions.


• Collaboration and adaptability with the ability to build trusted relationships and respond effectively to changing priorities and demands.


• Continuous improvement mindset with curiosity, initiative and a commitment to improving processes, systems and ways of working.

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

The full position description is available on the Health New Zealand Careers site.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job details

Job Reference:

Job Reference: HNZ/1949112

Location:

North Island - Te Manawa Taki - All values

Job type:

Job type: Secondment

Expertise:

Non-clinical - Funding and Planning - Funding and Planning