Project Coordinator

New Zealand Government; Wellington; On-site; NZD 74,000 - 79,000; Full time

Benefits offered by this job

Health insurance

Flexible schedule

In-house gym

Childcare subsidies

Social club

Job summary

New Zealand Government NZSIS Intelligence Directorate in Wellington is seeking a proactive coordinator to support a key intelligence capability project. The role focuses on coordinating activities, tracking progress and ensuring effective collaboration across teams to deliver value.

You will engage with stakeholders, manage governance processes and produce clear communications. Suitable applicants will have 3+ years in admin/project roles, strong MS Office skills, and the ability to work

Qualifications

• 3+ years of high-level administration/project coordination experience.
• Ability to plan, prioritise and meet deadlines in a changing environment.
• Strong attention to detail and communication skills.
• Proficiency with MS Office including MS Project.

Responsibilities

• Track and capture project status.
• Manage risk and financial monitoring.
• Produce status reports and artefacts.
• Coordinate meetings and minutes.
• Liaise with internal and external stakeholders.

Skills

High-level administration

Project coordination

Organisational skills

MS Office / MS Project

Tools

MS Project

Microsoft Excel

Job description

Join our diverse and talented people and work at the heart of national security, providing essential intelligence to the NZ government to protect New Zealand and its people.Do you thrive on organisation, teamwork and proactive problem‑solving? Join the NZSIS Intelligence Directorate and help support a key project that will contribute directly to how the organisation manages and deploys our capabilities.

About the role:

Your role within the team will be highly valued and the work you do will be instrumental in coordinating and managing various aspects of our intelligence capability project; ensuring seamless integration and effective collaboration among team members. You'll be a key member of the team, actively contributing and providing support across all our intelligence capabilities.You will have insight into our operational and technical teams, how they operate, and what they need in order to operate day-to-day. There will be variety in your work and you will have the opportunity to get involved in a range of projects that will see you engaging with a range of stakeholders and providing valuable contribution to the improvement of our capabilities.

This position is Wellington based. The expected appointing range is $73,684 - $78,596 per annum.

Typical day-to-day duties may include:

• Tracking and capturing the status of projects.
• Risk management and financial monitoring.
• Producing effective communications, status reports and other project artefacts.
• Building and maintaining positive relationships with internal and external stakeholders.
• Contributing to a governance group and coordinating meeting minutes.

What can we offer you?

• A supportive team environment; we have a friendly and inclusive culture where you can focus and learn.
• Mentorship and professional development; opportunities that will help you grow in your career.
• Extra benefits; flexible schedule for work/life balance, a fun social club, in-house gym, childcare subsidies, health insurance and eye checks are just some of our everyday perks.

Who we're looking for?

We are looking for someone is confident “sorting through the chaos”. A proactive organiser who enjoys streamlining work and communicating openly. Ideally you will already have a few projects under your belt, be confident liaising with internal and external stakeholders, and be able to work independently and self-manage. Maybe you’ve been involved in standing up a new initiative or start up business?

We will also be looking for:

• 3+years' high‑level administration/project/coordination experience
• Proven ability to plan, prioritise and meet deadlines in a changing environment
• Strong technical skills – proficient with Microsoft Office (including MSProject) and quick to learn new tools
• Excellent attention to detail and commitment to accuracy
• Strong initiative and problem‑solving skills
• Basic understanding of the principles of project work/methodologies

Join a supportive, unique environment where you can apply your expertise across a variety of stimulating projects.

Before you apply

You must: Have been a New Zealand Citizen for at least 10 yearsORHold a current NZ Residency Class Visa and ideally have been a citizen of the UK, USA, Canada or Australia for at least 10 yearsBe eligible to obtain a Top Secret Special (TSS) security clearance Ordinarily, this means you'll have a 15 year checkable background in countries NZSIS Vetting can make meaningful and reliable checks.

Still unsure? Use this online tool to self-check your eligibility for a TSS security clearance: http://www.protectivesecurity.govt.nz/eligibility-tool

The NZIC treats all applications for employment in the strictest confidence and we expect that you maintain a similar level of confidentiality during the recruitment process and throughout your career.

We'll provide you with information and tips throughout the recruitment process, but in the meantime check out some of our Security FAQs here The security clearance process | Beyond Ordinary Careers You can also learn more about our work and understand our areas of focus by reading New Zealand's Security Threat Environment | New Zealand Security Intelligence Service