Project Coordinator

New Zealand Intelligence Community; Wellington; On-site; NZD 74,000 - 79,000; Full time

Benefits offered by this job

Health insurance

Flexible schedule

Childcare subsidies

In-house gym

Job summary

New Zealand Intelligence Community in Wellington seeks a proactive project support professional to coordinate and manage aspects of an intelligence capability project. You will engage with operational and technical teams to understand needs and ensure day-to-day operations run smoothly.

Key responsibilities include tracking project status, risk and financial monitoring, and producing communications and governance artefacts. A Top Secret/Security clearance is required for ongoing engagement.

Qualifications

• Proven ability to plan, prioritise and meet deadlines in a changing environment.
• Excellent organisational and documentation skills; able to produce clear status reports.

Responsibilities

• Track and capture the status of projects.
• Manage risk and financial monitoring for projects.
• Produce effective communications, status reports and other project artefacts.
• Build and maintain positive relationships with internal and external stakeholders.
• Contribute to governance groups and coordinate meeting minutes.

Skills

MS Office

Project management

Tools

MS Project

Job description

Join our diverse and talented people and work at the heart of national security, providing essential intelligence to the NZ government to protect New Zealand and its people.

Do you thrive on organisation, teamwork and proactive problem‑solving? Join the NZSIS Intelligence Directorate and help support a key project that will contribute directly to how the organisation manages and deploys our capabilities.

About the role:

Your role within the team will be highly valued and the work you do will be instrumental in coordinating and managing various aspects of our intelligence capability project; ensuring seamless integration and effective collaboration among team members. You'll be a key member of the team, actively contributing and providing support across all our intelligence capabilities.

You will have insight into our operational and technical teams, how they operate, and what they need in order to operate day‑to‑day. There will be variety in your work and you will have the opportunity to get involved in a range of projects that will see you engaging with a range of stakeholders and providing valuable contribution to the improvement of our capabilities.

This position is Wellington based. The expected appointing range is $73,684 - $78,596 per annum.

Typical day‑to‑day duties may include:

• Tracking and capturing the status of projects.
• Risk management and financial monitoring.
• Producing effective communications, status reports and other project artefacts.
• Building and maintaining positive relationships with internal and external stakeholders.
• Contributing to a governance group and coordinating meeting minutes.

What can we offer you?

• A supportive team environment; we have a friendly and inclusive culture where you can focus and learn.
• Mentorship and professional development; opportunities that will help you grow in your career.
• Extra benefits; flexible schedule for work/life balance, a fun social club, in-house gym, childcare subsidies, health insurance and eye checks are just some of our everyday perks.

Who we're looking for?

We are looking for someone is confident "sorting through the chaos". A proactive organiser who enjoys streamlining work and communicating openly. Ideally you will already have a few projects under your belt, be confident liaising with internal and external stakeholders, and be able to work independently and self‑manage. Maybe you’ve been involved in standing up a new initiative or start up business?

We will also be looking for:

• Proven ability to plan, prioritise and meet deadlines in a changing environment
• Strong technical skills – proficient with Microsoft Office (including MSProject) and quick to learn new tools
• Excellent attention to detail and commitment to accuracy
• Strong initiative and problem‑solving skills
• Basic understanding of the principles of project work/methodologies

Join a supportive, unique environment where you can apply your expertise across a variety of stimulating projects.

Before you apply

Working within our unique environment means we have to ensure you're eligible for employment.

You must:

• Have been a New Zealand Citizen for at least 10 years

OR

Hold a current NZ Residency Class Visa and ideally have been a citizen of the UK, USA, Canada or Australia for at least 10 years

• Be eligible to obtain a Top Secret Special (TSS) security clearance

The NZIC treats all applications for employment in the strictest confidence and we expect that you maintain a similar level of confidentiality during the recruitment process and throughout your career.

Salary Band F $73,684 (90%) - $94,152 (115%)
Midpoint of the salary range (100%) reflects full competence in the role

Closes on 27 Aug 2026 23:55

Work type(s) Permanent full-time

Job level(s) Experienced

Expertise Administration/Support, Project Management/Business Improvement