Programme Coordinator

Health New Zealand | Te Whatu Ora; Christchurch; On-site; NZD 60,000 - 85,000; Full time

Job summary

Health New Zealand | Te Whatu Ora seeks an organised Programme Coordinator to support FF&E planning, procurement, tracking and handover across Canterbury health facility projects. You will coordinate suppliers, manage schedules and project information, and assist with quotations, purchasing and invoices to ensure timely delivery and handover.

Based in Christchurch, you will maintain accurate records, monitor orders through to delivery, and support portfolio reporting and operational readiness

Qualifications

• An experienced coordinator with strong organisational skills and the ability to manage multiple projects and schedules.
• Confident with accurate record-keeping and clear communication.
• Sound numerical capability and financial administration experience, including procurement and invoices.
• Experience coordinating procurement, logistics, schedules, documentation and project records.

Responsibilities

• Coordinate FF&E planning, procurement, tracking and handover across multiple health facility projects.
• Maintain accurate schedules, trackers and project information; obtain quotations; support purchasing and invoice processes.
• Monitor orders through to delivery, placement and handover; maintain financial and delivery records.
• Support portfolio reporting and operational readiness; act as key contact for FF&E deliveries with stakeholders and vendors.

Skills

Organisational skills

Communication skills

Documentation control

Financial administration

Vendor payments

Project coordination

MS Office

Education

NCEA Level 3 or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

We have an opportunity for an organised and detail-focused Programme Coordinator to support the planning, procurement, tracking, delivery and handover of furniture, fixtures and equipment across a portfolio of health facility projects.

Working alongside Project and Programme Managers, you will coordinate suppliers, consultants, delivery schedules and project information to help ensure FF&E is available in the right place at the right time. This will include maintaining accurate schedules and trackers, obtaining quotations, supporting purchasing and invoice processes, and monitoring orders through to delivery, placement and handover.

The role will also maintain accurate financial, asset and delivery records, identify emerging risks or constraints, and provide clear information to support portfolio reporting and operational readiness. Acting as a key point of contact for FF&E deliveries, you will work closely with internal stakeholders, vendors, logistics providers and project teams across multiple concurrent projects.

About the Team/Service/ Location

Based in Christchurch, this role sits within the Infrastructure and Investment Group's Design Delivery team in Waitaha and reports to the Regional Programme Manager, Design Delivery, Te Waipounamu.

The Infrastructure and Investment Group supports the delivery of safe, compliant and fit-for-purpose health facilities, sites and equipment. The team works across project delivery, procurement, finance, supply chain and operational services to support infrastructure that enables high-quality healthcare for communities.

This position offers the opportunity to contribute to important health facility projects while working with a wide range of clinical, operational, commercial and technical stakeholders.

About you

An experienced coordinator, you bring strong organisational skills and the ability to keep multiple projects, schedules and priorities moving. You are comfortable working with detailed information and understand the importance of accurate records, effective document control and clear communication.

A practical and collaborative approach will help you build trusted relationships with project teams, suppliers and internal stakeholders. You can anticipate delivery challenges, identify dependencies and elevate risks early, while maintaining a high level of professionalism, confidentiality and accountability.

Sound numerical capability and financial administration experience will be important, particularly when supporting procurement, purchase orders, invoices and project budget monitoring.

You Will Bring

• NCEA Level 3 or relevant project coordination experience within the construction industry
• Experience supporting multiple projects and working with diverse stakeholder groups
• Knowledge of the Government Procurement Rules and project management methodologies
• Sound financial and numerical capability, including experience processing and monitoring vendor payments
• Strong planning and organisational skills, with the ability to manage concurrent projects and changing delivery requirements
• Experience coordinating procurement, logistics, schedules, documentation and project records
• Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint
• Excellent written and verbal communication skills
• Professionalism, integrity, accountability and a commitment to continuous improvement
• Experience with FF&E planning, procurement, commissioning or handover in a health setting, public sector experience, or a project management qualification would be advantageous.

If you have any questions about the role, please contact Shannon Elder at [e-mail].

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: HNZ/1955604

Location:

South Island - Canterbury - Christchurch

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Coordinator - Coordinator