Procure to Pay Administrator

Theuniversityofauckland; Auckland; Hybrid; NZD 62,000 - 70,000; Full time

Benefits offered by this job

Five weeks annual leave

Hybrid working model

Discounted parking and leisure/recrea

Diverse and inclusive environment

Job summary

The University of Auckland is seeking an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed-term contract. This role supports the Accounts Payable Team Leader with high-volume processing, supplier onboarding, and timely payment runs, while driving automation and service improvements.

You will thrive in a busy environment, ensure accuracy and compliance, and build strong relationships with internal staff and external suppliers to deliver efficient financial operations.

Qualifications

• Experience in a complex, high-volume accounts payable environment.
• Proficiency with ERP software (PeopleSoft) and Excel.
• Experience in Accounts Payable and Pay to Purchase in a large organisation.
• Proven customer-focused performance with problem-solving abilities.
• Commitment to policy, control and compliance in every transaction.

Responsibilities

• Process high-volume supplier invoicing and payments.
• Match invoices to Purchase Orders accurately and promptly.
• Manage weekly and monthly payment runs.
• Assist with supplier onboarding and maintenance.
• Escalate issues to advisory teams when needed.
• Support the Accounts Payable Team Leader and Treasury stakeholders.

Skills

Organisational skills

Analytical skills

ERP systems (PeopleSoft)

Excel proficiency

Policy, control & compliance

Tools

PeopleSoft ERP

Excel

Job description

Te Whiwhinga mahi | The opportunity

6-Month Fixed Term Secondment Opportunity

We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed term contract.

Support the Accounts Payable Team Leader to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation.

Key accountabilities for this position include, but not limited to:

• Large supplier account reconciliations
• Requisition requests
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance, onboarding and set-up
• Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks.
• Identify technical roadblocks and opportunities, and suggesting improvements
• Financial Delegations/Sensitive Expenditure
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to the advisory team for internal/external customers
• Managing the accounts payable function for your portion of the ledger
• Accurately matching invoices to Purchase Orders
• Weekly and monthly payment runs
• Other Ad Hoc duties

This is a full-time role (37.5 hours per week, Monday to Friday).

Salary range is $62,100 - $70,200pa plus benefits.

He kōrero mōu | About you

You've worked in a complex, high‑volume environment, thrive under time pressure, and stay current with accounts payable/P2P best practice. You're a people person with a can‑do attitude who balances accurate, high‑throughput processing with excellent service to students and corporate customers (transactions, refunds, invoice payments).

Ngā Pūkenga Motuhake | Important Skills

• Excellent organisational and analytical skills.
• Experience using an ERP (e.g., PeopleSoft) and strong Excel proficiency; quick to learn new, industry‑specific systems.
• Experience in Accounts Payable and Pay to Purchase within a large complex organisation
• Proven performance in a customer‑focused environment with strong problem‑solving abilities.
• A clear commitment to policy, control, and compliance in every transaction.

Ngā āhuatanga kei a mātou | What we offer

We offer an opportunity within New Zealand's leading University that will have a positive impact on the lives of students. We also offer:

• Five weeks' annual leave per annum
• Flexible working - Hybrid model (blend of in-office and remote)
• Discounted parking and various leisure and recreation services
• A diverse and inclusive working environment

For more information please visit Staff Benefits .

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF + , people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz