Procure-to-Pay Admin (Hybrid) | Five-Week Leave

Auckland; Auckland; Hybrid; NZD 62,000 - 70,000; Full time

Benefits offered by this job

Five weeks’ annual leave

Hybrid working

Discounted parking

Diversity & inclusion

Job summary

The University of Auckland is seeking an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed term contract. Support the AP Team Leader to maximise automation and improve service delivery across the organisation.

Key duties include high-volume invoice processing, supplier onboarding, and coordinating pay runs with Treasury and banks. Hybrid work model and NZ$62,100–$70,200pa with benefits on offer.

Qualifications

• Excellent organisational and analytical skills.
• Experience using an ERP (e.g., PeopleSoft) and strong Excel proficiency; quick to learn new, industry-specific systems.
• Experience in Accounts Payable and Pay to Purchase within a large complex organisation
• Proven performance in a customer-focused environment with strong problem-solving abilities.
• A clear commitment to policy, control, and compliance in every transaction.

Responsibilities

• Requisition requests
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance, onboarding and set-up
• Coordination and execution of foreign and domestic pay runs
• Identify technical roadblocks and opportunities, and suggesting improvements
• Financial Delegations/Sensitive Expenditure
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to the advisory team for internal/external customers
• Managing the accounts payable function for your portion of the ledger
• Weekly and monthly payment runs
• Other Ad Hoc duties

Skills

Organisational skills

Analytical skills

ERP experience

Excel proficiency

Accounts Payable experience

Customer focus

Problem-solving

Policy & compliance mindset

Tools

PeopleSoft ERP

Job description

The University of Auckland is seeking an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed term contract. Support the AP Team Leader to maximise automation and improve service delivery across the organisation.

Key duties include high-volume invoice processing, supplier onboarding, and coordinating pay runs with Treasury and banks. Hybrid work model and NZ$62,100–$70,200pa with benefits on offer.