People Operations Coordinator

New Zealand Institute for Earth Science Limited; Lower Hutt; Hybrid; NZD 70,000 - 77,000; Full time

Benefits offered by this job

Flexible working

Generous leave

Employee benefits

Development opportunities

Supportive culture

Job summary

Earth Sciences New Zealand is seeking a People Operations Coordinator to support recruitment, onboarding, performance, remuneration and offboarding. The role focuses on accurate documentation, workflow management and timely communication with stakeholders.

You will assist managers on people-related matters and contribute to annual processes and policy improvements. The position is permanent, full-time (38 hours/week) with flexibility for Auckland CBD or Avalon (Lower Hutt) location, and salary

Qualifications

• Previous experience in an HR coordination role.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills and a passion for helping people.
• Ability to maintain confidentiality of employee data.
• Some knowledge of HRIS or payroll systems is desirable.

Responsibilities

• Coordinate key stages of the employee lifecycle including recruitment, onboarding, performance, remuneration and offboarding.
• Prepare accurate employee documentation and manage workflows for timely communication with teams.
• Provide practical support to managers on people-related matters.
• Support annual people processes, reporting and policy/template improvements.
• Contribute to HR projects and transformation initiatives.

Job description

At Earth Sciences New Zealand, we're bringing together exceptional science, technology and people to address the environmental, climate and natural hazard challenges facing Aotearoa New Zealand. As a collaborative and purpose-driven organisation, we're committed to delivering science that creates meaningful impact for communities, industry and the environment, while partnering with Māori, supporting Pacific resilience, and shaping a more sustainable future for generations to come. We are looking for a People Operations Coordinator to join our team and help create a great experience for our people.

What You’ll Do

• Coordinate key stages of the employee lifecycle, including recruitment, onboarding, performance, remuneration, and offboarding.
• Prepare accurate employee documentation and manage workflows to ensure timely communication with relevant teams and stakeholders.
• Provide responsive, practical support to managers across the organisation on a broad range of people-related matters.
• Support the People and Transformation team with annual people processes, reporting, and the continuous improvement of policies and templates.
• Contribute to HR projects and process improvements as we continue on our transformation journey.

What you’ll bring

• Previous experience in an HR coordination role; a relevant qualification is desirable.
• Strong attention to detail and maintaining accuracy, even when working at pace.
• An ability to manage multiple priorities and see tasks through to timely completion.
• Great communication skills and a passion for helping people find solutions.
• Ability to maintain confidentiality and privacy when handling employee data.
• Some knowledge of an HRIS and / or payroll platform would be desirable.

What we offer

• Varied, challenging and important work with talented colleagues in an organisation devoted to earth science.
• A high performing organisation with a focus on employee development and wellbeing.
• Generous leave entitlements and employee benefits.
• Flexible working options.
• We are happy to discuss potential flexible options for this position at the interview stage.

The salary range for this position is between $70,000 to $77,000, depending on the successful candidate’s experience.

A permanent, full time (38 hours per week) position.

This role can be located at either our Auckland CBD office, or our Avalon (Lower Hutt) campus.

Applications close on Friday, 4 September 2026.

Earth Sciences New Zealand is Aotearoa New Zealand’s earth and energy science organisation. Our science supports resilient communities living in sustainable environments. We help New Zealanders understand and address climate change, find and use greener energy and better manage the impacts of natural disasters on their homes and communities.

Our people make extraordinary contributions to New Zealand communities. They connect and contribute across the science system in New Zealand and around the world. We aspire to be the employer of choice in the Earth sciences sector. We achieve this by fostering a positive, collaborative culture, delivering high quality, respected science, investing in our people and providing a safe, diverse and inclusive workplace.