Outpatient Scheduler: Precise, Patient-Focused Booking Pro

Health New Zealand - Te Whatu Ora; Manawatū-Whanganui; On-site; NZD 50,000 - 70,000; Part time

Job summary

Health New Zealand - Te Whatu Ora in New Zealand is seeking a Recruitment Coordinator to join a busy recruitment team on a temporary basis, starting ASAP through to Christmas.

You will provide administrative support and be the first point of contact for hiring managers and candidates. Responsibilities include setting up vacancies, coordinating interviews, handling pre-employment checks, and supporting data entry and reporting.

Qualifications

• Sound administration skills with intermediate to advanced computer literacy.
• Strong attention to detail and the ability to juggle deadlines and high volumes.
• Great relationship-building skills with both internal and external stakeholders.
• Experience in a government agency or large, complex organisation is a plus.
• An understanding of Te Tiriti o Waitangi and how to apply its principles in practice.

Responsibilities

• Setting up job vacancies and advertisements
• Arranging interviews and coordinating candidate care
• Managing pre-employment checks and offer documentation
• Providing first-line support to managers on recruitment processes and our online recruitment tool
• Managing queries and workflow through the recruitment inbox
• Supporting data entry, filing, and reporting
• Liaising with third-party providers as needed
• Contributing to process improvement initiatives across the team

Skills

Administration

Attention to detail

Stakeholder management

Team player

Te Tiriti o Waitangi understanding

Tools

Online recruitment tool

Job description

Are you an organised, people-focused administrator looking for a meaningful role in the health sector? We're seeking a Recruitment Coordinator to join a busy recruitment team on a temporary basis, starting ASAP through to Christmas.

About the role

As Recruitment Coordinator, you'll provide the administrative backbone that keeps the recruitment team running smoothly. You'll be the first point of contact for hiring managers and candidates alike, helping deliver a positive and efficient recruitment experience across the organisation.

Your day-to-day will include:

• Setting up job vacancies and advertisements
• Arranging interviews and coordinating candidate care
• Managing pre-employment checks and offer documentation
• Providing first-line support to managers on recruitment processes and our online recruitment tool
• Managing queries and workflow through the recruitment inbox
• Supporting data entry, filing, and reporting
• Liaising with third-party providers as needed
• Contributing to process improvement initiatives across the team

About you

• Sound administration skills with intermediate to advanced computer literacy
• Strong attention to detail and the ability to juggle deadlines and high volumes
• Great relationship-building skills with both internal and external stakeholders
• Comfortable working with ambiguity in a fast-paced, evolving environment
• Previous experience in a government agency or large, complex organisation is a plus
• A team player with a genuine desire to deliver a high-quality service
• An understanding of Te Tiriti o Waitangi and how to apply its principles in practice
• Flexibility to take on a variety of tasks.

Why this role?

This is a great opportunity to build your HR/recruitment experience within a large, complex organisation delivering real impact for our communities.