Orchard Project Administrator

JobSpace; Tauranga; On-site; NZD 36,000 - 52,000; Full time

Job summary

Orchard Cover Limited – Bay of Plenty is seeking a proactive Project Administrator to coordinate and support orchard infrastructure projects. You will manage schedules, site visits, materials, and documentation, while liaising with owners, site teams, suppliers, and subcontractors to ensure timely progress and compliance.

The role requires a diploma-level or higher qualification in management, business, horticulture or related field, or 2–3 years of relevant experience in the orchard industry or

Qualifications

• Diploma-level or higher qualification in management, business, horticulture or related field.
• 2–3 years of experience in orchard industry or project administration/coordination.

Responsibilities

• Coordinate project schedules, site visits, material deliveries and installation activities.
• Maintain project files, work orders, site records, variation records and completion documents.
• Liaise with orchard owners, management, site teams, suppliers and subcontractors regarding project requirements and progress.
• Coordinate the availability of workers, contractors, equipment and approved project materials.
• Monitor project progress, identify delays or shortages and report issues to management.
• Record changes to project scope, timing, quantities or site requirements and maintain appropriate variation records.
• Prepare project progress updates and maintain accurate records of milestones and outstanding work.
• Coordinate project handover, follow-up work and maintenance requirements.
• Attend orchard sites when required for project coordination, information gathering and progress verification.
• Other relevant duties including scheduling, documentation, stakeholder coordination, resource coordination, progress reporting and variations.

Skills

Project coordination

Scheduling

Documentation

Stakeholder liaison

Education

Diploma or higher (management/business/horticulture)

Job description

Orchard Cover Limited – Bay of Plenty
Permanent, Full-time
Work Hours: 35-40 per week
Pay: $32 per hour

Orchard Cover Limited provides orchard infrastructure services including orchard mapping and design, artificial shelter systems, overhead canopies and orchard development projects. We are looking for an organised and reliable Project Administrator to coordinate and support our orchard infrastructure projects.

• Coordinate project schedules, site visits, material deliveries and installation activities.
• Maintain project files, work orders, site records, variation records and completion documents.
• Liaise with orchard owners, management, site teams, suppliers and subcontractors regarding project requirements and progress.
• Coordinate the availability of workers, contractors, equipment and approved project materials.
• Monitor project progress, identify delays or shortages and report issues to management.
• Record changes to project scope, timing, quantities or site requirements and maintain appropriate variation records.
• Prepare project progress updates and maintain accurate records of milestones and outstanding work.
• Coordinate project handover, follow-up work and maintenance requirements.
• Attend orchard sites when required for project coordination, information gathering and progress verification.
• Other relevant duties where required including scheduling, documentation, stakeholder coordination, resource coordination, progress reporting and variations.

Requirements

Applicants should have:

• A diploma-level or higher qualification in management, business, horticulture or any other field, or
• Relevant 2 - 3 years of experience in the orchard industry or project administration/project coordination roles.
• Familiarity with horticulture, orchards, agricultural or another field-based industry is desirable.
• Practical experience working in orchard or horticultural environments would be an advantage.
• Weekend availability may require