Oral & Maxillofacial Regional Coordinator

New Zealand Government; Lower Hutt; On-site; NZD 77,000 - 85,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an administrative professional for a 24-hour-a-week role at Hutt Hospital, supporting the Oral & Maxillofacial Regional Service. You will coordinate theatre and IV sedation lists, regional rosters, and liaise across multiple DHBs with a focus on patient care and efficient administration.

The role offers flexible daily hours, a collaborative team environment, and development opportunities across the region.

Qualifications

• Previous administrative experience within a healthcare or hospital setting.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent communication with patients, staff and DHBs.
• Ability to work collaboratively in a regional service environment.

Responsibilities

• Create monthly theatre and IV sedation lists for five oral surgeons at Hutt Hospital.
• Develop and maintain regional on-call surgeon rosters across DHBs.
• Coordinate between DHBs’ Oral & Maxillofacial teams and hospital administration.
• Support the dental administration team as needed and ensure smooth processes.

Skills

Administrative experience

Teamwork

Attention to detail

Communication skills

Job description

Location: Hutt HospitalContract: Permanent, Part Time (0.6 FTE)Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We have an exciting role available, and we are looking for a dedicated administrator with a 'can do' attitude to work 24 hours a week over 5 days for our Oral & Maxillofacial (OMF) Regional Service based at the Hutt Hospital. We offer flexibility in how the hours are structured each day, with specific working hours to be discussed during the interview process. There will be ongoing development over time with a need for a keen eye to detail and strong skills around processes and implementing ideas. You will be the sole administration support link between the following DHB's; Capital & Coast, Hutt Valley, Wairarapa, Midcentral, Whanganui, Hawke's Bay, Taranaki and Nelson. You will be responsible for the creating the monthly theatre & IV sedation lists for our 5 oral surgeons based at the Hutt Hospital, creating the regional on call surgeon rosters. The role is all about developing and strengthening the relationships between the DHBs Oral & Maxillofacial teams and strong. You will need to have strong communication skills as you will communicate with patients of the service and various administration and clinical staff from around the region. Help may also be required with the dental administration team if and when required. The salary range for this role is $76,705 to $84,754 (pro rata), depending on experience.

About the Team/Service/ Location

We are a busy Regional Service that offers services to not only the Hutt Valley area but the region from Hawke's Bay to Taranaki to Nelson. The team consists of oral maxillofacial surgeons, registrars, senior Specialist Dentists, House Surgeons and Department administrators. We are a friendly team that pride ourselves on being patient focused and delivering to the needs of our patients.

About you

Have previous administrative experienceEnjoy working in a team environmentApproachable Adaptable to changeHas an eye for detail and look for new ways to improve processesBe punctual, polite and reliableRelate to all walks of lifeExcellent multi-tasking skillsBe able to work well under pressure and think on your feetA 'can do' attitude who always goes above and beyondWilling to learn new hospital systems/software confidently

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.