Office Coordinator (Part Time)

Pushpay Holdings Limited; Auckland; On-site; NZD 26,000 - 34,000; Part time

Benefits offered by this job

Family Oriented Workplace

Sick Leave

Volunteer Time Off

Snacks, drinks, and coffee

EAP (Employee Assistance Program)

Free annual flu shots

Friday in-office happy hours

Professional growth opportunities

Exposure to SaaS technology

Supportive team and culture

Job summary

Pushpay Holdings Limited is seeking an experienced Office Coordinator to support our Auckland team on a part-time, on-site basis. You will oversee day-to-day operations, assist local leaders, IT, People, and other departments, and help foster a positive workplace culture across NZ and the US offices.

The role emphasizes administrative and project support, vendor management, event planning, and health and safety contributions, with a flexible start time and a 25-hour workweek in Auckland CBD.

Qualifications

• Proven experience in an office management/coordination role.
• Proficiency in Google Suite and other office software.
• Strong interpersonal skills for diverse stakeholders.
• Highly organised with time management excellence.
• Ability to maintain confidentiality and handle sensitive information.
• Self-starter who can work independently as well as in a team.

Responsibilities

• Office Administration: manage day-to-day operations including phones, visitor system, deliveries, supplies, equipment.
• Facility Management: ensure office is maintained, clean, and safe; coordinate with building management.
• Vendor Management: maintain relationships with vendors and handle local procurement/inventory.
• Collaborate with local and international teams across NZ and US offices.
• Communication: be the main contact for employees and visitors; enable efficient office communication.
• Event Coordination: plan and organize company events and team-building activities.
• Social Engagement: develop initiatives for social interaction and wellness.
• Health and Safety: support local health and safety committee and adherence to safety.
• HR Support: assist People and IT in onboarding/offboarding and HR tasks.
• Ad hoc projects: support various teams on special projects.
• Independent and team work; strong written and oral communication.

Skills

Interpersonal skills

Organisational skills

Time management

Project coordination

Independent work

Confidentiality

Tools

Google Suite

MS Office

Job description

Are you an office superstar looking for your next fun and challenging role? Look no further! At Pushpay, we have the exciting opportunity for an experienced Office Coordinator to join our Auckland team. Supporting our local team of 100+, the Office Coordinator is a business critical role which ensures the smooth day-to-day functioning and success of our office. We’re looking for someone to oversee a variety of daily operational and administrative tasks, while also fostering a thriving and engaging workplace culture.

This role is part-time (25 hours per week) and fully onsite in Auckland CBD, Monday to Friday. Our office generally has employees working between 7:30am-6:00pm and we are open to discussion on preferred start times. Please note that on Fridays you would be required to be onsite until 4:30 pm to accommodate preparation for our weekly employee social gathering.

No supervisory responsibilities.

Main activities:

The Office Coordinator is dedicated to providing exceptional service by overseeing all office related support and operations, and supporting local leaders, IT, People, and other internal departments and teams to foster a positive and efficient workplace and culture. The Office Coordinator may also provide administrative/project support for the local leaders and internal departments, as required.

• Office Administration: Manage day-to-day office operations including answering phones, managing our visitor system, overseeing deliveries and maintaining office supplies, equipment and swag.
• Facility Management: Ensure the office is well-maintained, clean, and safe for all employees. Coordinate with building management for any facility-related issues.
• Vendor Management: Maintain relationships with vendors and suppliers, and handle some local procurement and inventory management.
• Collaborate with local and international team members to support initiatives across our NZ and US offices.
• Communication: Serve as a point of contact for employees and visitors, and ensure efficient communication within the office.
• Event Coordination: Assist in planning and organizing company events, meetings, and team-building activities to promote a positive workplace culture (occasionally offsite).
• Social Engagement: Develop and implement initiatives that encourage social interaction among employees, such as organizing social events, celebrations, and wellness activities.
• Champion Health and Safety: Help lead our local health and safety committee and ensure health and safety are maintained across the office
• Supporting administrative needs of local leaders eg. preparing meeting materials, travel coordination and light project management
• HR Support: Assist the People and IT departments in recruiting and onboarding new employees, offboarding departing employees and other HR-related tasks.
• Ad Hoc Projects: Support various teams with special projects and tasks as needed.
• Good interpersonal, oral and written communication skills
• Intermediate MS Office or Google Suite skills
• Strong organisation and time management skills
• Project coordination
• Ability to work independently, as well as in a team environment
• Maintain confidentiality and high degree of ethical standards at all times

Typical experience:

• Proven experience in an office management/coordination role
• Proficiency in Google Suite (Gmail, Docs, Slides, etc) and other office software.
• Strong interpersonal skills allowing you to work with a variety of stakeholders
• Enthusiastic attitude and willing to take initiative
• Highly organised with excellent time management and multitasking skills
• Strong written and verbal communication is essential
• Ability to maintain confidentiality and handle sensitive information with discretion.
• We aren’t big into micromanaging, so we’re looking for a self starter who is confident about working independently as well as in a team environment

About Us:

Pushpay is a high-growth Kiwi founded SaaS business that is spread between offices in the United States and Auckland, NZ. We help organisations and communities come together and stay connected through our suite of mobile apps, management software, and giving technology. Our teams of Software Engineers, SRE’s, QA's, UX and Product Managers work closely together to deliver value to our customers as the leading provider of mobile apps and giving technology to churches, schools, and nonprofits.

What's in it for you...

This is a fantastic opportunity for an ambitious Office Coordinator ready to join a growing, people-first global technology business. You’ll gain genuine career growth opportunities, mentorship, and the chance to make an impact at both a strategic and operational level.

We’re committed to investing in our people through real-world experiences, coaching, and professional development. You’ll be part of a values-led organization where your work contributes directly to strengthening communities and enabling social good.

We have a passion for making all employees feel supported. In addition to having a genuine interest in helping you do your best work and drive your career, we offer:

• Family Oriented Workplace:As our Pushpay family grows, we understand yours may too. Our paid parental leave policy offers primary & secondary caregiver leave, and we also have no leave override for those returning to work after parental leave, meaning you'll be paid at your full rate for annual holidays.
• Sick Leave:You'll automatically start accruing this upon starting - no 6 month wait period.
• Volunteer Time Off:16 hours paid VTO per year, so you can give back to causes most meaningful to you.
• Unlimited snacks, drinks, and coffee!
• Employee Assistance Program (EAP)
• Free annual flu shots
• Fun social events throughout the year, and Friday in-office happy hours
• Opportunities for professional growth and development.
• Exposure to the exciting world of SaaS technology.
• A supportive team and company culture that values social interaction and a positive workplace atmosphere

Please note: To be considered for this vacancy you must either currently reside in New Zealand, or if currently off-shore, be a New Zealand citizen, permanent resident or resident with valid travel conditions.

If you’re passionate about innovation and people, and keen to work in a fast-paced and inclusive environment, we’d love to hear from you!