Office Coordinator

OMD New Zealand; Auckland; On-site; NZD 52,000 - 75,000; Full time

Benefits offered by this job

Free breakfast

Flexible working agreement

Birthday leave

Life and discounted health insurance

Discounted gym memberships

Graduation leave

Learning and development opportunities

Lunch & Learns

Regular social, cultural, and team 202

Job summary

OMD New Zealand is seeking a proactive Front of House & Office Coordinator to join our Auckland team on a fixed-term contract through to March 2027. As the first point of contact for our agency, you’ll greet clients, support meetings, travel, events, and daily office operations.

You’ll collaborate with the Executive Assistant and People & Culture to deliver a seamless workplace experience across our Auckland offices, while helping keep spaces organised, stocked, and presentation ready.

Qualifications

• Experience in front-of-house, administration or office coordination.
• Excellent communication and relationship-building skills.
• Organised with attention to detail and able to manage multiple priorities.

Responsibilities

• Greet clients, visitors and employees to create a welcoming environment.
• Manage reception, calls, emails, sign-ins, parking and security processes.
• Coordinate meeting rooms, catering, AV/tech and client meetings.

Skills

Front of House

Office Coordination

Administration

Hospitality/Retail/Events

Microsoft Office

Tools

Microsoft Office Suite

Job description

Whether you're an experienced Office Coordinator or ready to take the next step from hospitality, retail, or another customer-facing role, this could be the opportunity you've been waiting for.

OMD New Zealand is looking for a proactive and people-focused Front of House & Office Coordinator to join our Auckland team on a fixed-term contract through to March 2027. As the face of our agency, you'll play a pivotal role in creating an outstanding experience for our people, clients, and visitors while helping keep our offices running smoothly behind the scenes.

About the Role

As the first point of contact for our agency, you'll create a welcoming and professional environment for employees, clients, candidates, and visitors. You'll work closely with our Executive Assistant, leadership team, and People & Culture function to deliver a seamless workplace experience across our Auckland offices.

No two days are the same. One moment you'll be greeting clients and coordinating meetings, the next you'll be organising a team event, managing travel arrangements, or supporting office-wide initiatives.

What You'll Be Doing

• Acting as the face of OMD, creating a welcoming and professional experience for clients, visitors, candidates, and employees.
• Managing reception, incoming calls and emails, visitor sign-ins, parking, and office security processes.
• Coordinating meeting rooms, internal and client meetings, catering, and AV/technology requirements.
• Ensuring office, kitchen, reception, and communal spaces remain organised, stocked, and presentation ready.
• Managing office supplies, stationery, merchandise, equipment maintenance, and supplier relationships.
• Supporting travel bookings, meeting coordination, presentations, agendas, minutes, and general administration.
• Assisting senior leaders and the Executive Assistant with day-to-day operational and administrative support.
• Managing couriers, deliveries, office communications, staff directories, seating plans, and office procedures.
• Coordinating agency events, conferences, celebrations, and client functions from planning through to delivery.
• Supporting wellbeing, culture, inclusion, and employee engagement initiatives across the business.
• Partnering with vendors and stakeholders to deliver seamless workplace and event experiences while monitoring associated budgets.

This role offers a unique blend of front-of-house, administration, office operations, travel coordination, and event management, making it ideal for someone who enjoys variety and wants to develop broad business support skills.

About You

We're looking for someone who genuinely enjoys helping others and takes pride in creating positive experiences. You may already have experience in office administration or coordination, or you may be looking to transition from hospitality, retail, events, or another customer-focused environment where organisation and service excellence are key.

You’ll bring:

• Experience in Front of House, Administration, Office Coordination, Hospitality, Retail, Events, or a similar customer-focused role
• Excellent communication and relationship-building skills
• A professional, positive, and approachable manner
• Strong organisational skills and attention to detail
• The ability to juggle multiple priorities in a busy environment
• Intermediate Microsoft Office skills, including Word, Excel, and PowerPoint
• A proactive attitude and willingness to get stuck in
• Strong judgement and discretion when handling confidential information
• The confidence to work independently while collaborating effectively with a wide range of people

Why Join OMD?

At OMD, our people are at the heart of everything we do. We pride ourselves on fostering an inclusive, collaborative, and supportive environment where everyone has the opportunity to learn, grow, and succeed.

OMD is a proud member of Diversity Works NZ and an equal opportunity employer. We offer great flexibility for employees and have a strong focus on health and wellbeing. Here's a sneak peek into the agency for you to enjoy: https://diversityworksnz.org.nz/case-studies/2020-diversity-awards-nz/emerging-diversity-inclusion-omd-new-zealand

• Free breakfast, fresh fruit, and barista coffee
• Flexible working agreement
• Birthday leave
• Life and discounted health insurance
• Discounted gym memberships
• Graduation leave
• Learning and development opportunities, including Lunch & Learns
• Regular social, cultural, and team events
• The opportunity to work with one of New Zealand's leading media agencies