Legal Secretary

New Zealand Government; Wellington; On-site; NZD 67,000 - 82,000; Full time

Benefits offered by this job

Income Protection & Life Insurance

Women’s Network or Rainbow Network

TeRōpū Māori

Job summary

Maritime NZ is seeking a Legal Secretary to support the Legal Services team in delivering regulatory and legal responsibilities. You will work closely with the Chief Legal Advisor and colleagues to provide top‑quality secretarial, administrative, and coordination support.

The role involves legal administration, diary management, travel arrangements and assisting on legal projects, with a strong emphasis on accuracy, confidentiality and teamwork within a government agency.

Qualifications

• Previous experience as a Legal Secretary or similar role.
• Excellent organisational and multitasking abilities.
• Strong calendar, diary and workflow coordination.
• Excellent written and verbal communication.
• High attention to detail and confidentiality.
• Experience managing documents, records and systems.
• Proficient in Microsoft Office and new systems.
• Integrity and discretion when handling sensitive information.
• Ability to build relationships with stakeholders at all levels.

Responsibilities

• Provide high‑quality legal secretarial support to the Legal Services team.
• Assist with legal administration, financial processing, diary and travel arrangements.
• Coordinate diary, meetings and workflow management.
• Support key legal projects and initiatives.

Skills

Legal secretary experience

Organisation

Calendar coordination

Verbal communication

Attention to detail

Document management

Microsoft Office

Discretion & confidentiality

Stakeholder collaboration

Tools

Microsoft Office

Job description

Mō mātou | About Us

Our Vision: Preventing Harm. Saving Lives. Securing our Future

We play a key role in the guardianship of NewZealand waterways. We’re bringing together our aroha, work and skills to achieve our outcomes of sustainable supply chains and sectors, safe people and operations, secure ports and ships, and clean seas and waterways.

Our values are about who we are as individuals and the behaviours we expect from each other at MaritimeNZ.

• Care | Kia Tika - We care for each other and do the right thing
• Connect | Kotahitanga - We unite in a common purpose
• Courage | Kia Māia - We are brave, capable and confident

Mō tō mātou Rōpū - About the team

The Regulatory Frameworks and Technical Support Group plays a central role in shaping and delivering MaritimeNZ’s strategic goals. It influences the maritime regulatory system both internationally and domestically and leads the end‑to‑end development of the framework — from planning and policy through to implementation.

Within this group, Legal Services delivers expert legal advice that supports the Director and Authority and decision makers across MaritimeNZ to achieve our outcomes. Legal advice covers areas such as public and international law, litigation, incident response, and commercial and property law.

Te tūnga | The role

As Legal Secretary, you'll play a vital role in supporting Maritime NewZealand's Legal Services team. In this role you will be helping to ensure the organisation can effectively deliver its regulatory and legal responsibilities. Working closely with the Chief Legal Advisor, Legal Services Managers and the wider legal team, you'll provide high-quality legal secretarial, administrative and coordination support.

This is a varied role where you'll be involved in legal administration, financial processing, diary and meeting coordination, workflow management, travel arrangements, and supporting key legal projects and initiatives.

Nōu te rourou | What you bring

• Previous experience as a Legal Secretary, Legal Assistant, Executive Assistant or Personal Assistant ideally within a legal environment.
• Outstanding organisational skills with the ability to manage multiple priorities and deadlines.
• Strong calendar, meeting and workflow coordination capabilities.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Experience managing documents, records and business systems.
• Strong Microsoft Office skills and confidence learning new systems.
• High levels of integrity, discretion and commitment to confidentiality.
• Strong relationship-building skills and the ability to work collaboratively with stakeholders at all levels.

Mōu | For you

Maritime NZ recognises and respects teTiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes.We aim to be a workplace where everyone feels valued, supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our MNZ values.

Upon joining us you’ll receive a full range of benefits including Income Protection & Life Insurance. We also have two employee led networks; Women’s Network or Rainbow Network, along with staff engagement groups such as TeRōpū Māori that you may want to join.

• Income Protection & Life Insurance
• Women’s Network or Rainbow Network
• TeRōpū Māori

Salary range $67,425 to $82,408 depending on skills and experience + superannuation.

Applications for this role close midnight 4 October.